Govenda vs. Sherpany

BoardBookit is well suited for the following scenarios: - Brown Act compliance - Board members who attend meetings remotely It is less appropriate for the below scenarios: - Situations where you don't need a formal board meetings - Board members who are not tech-savvy

Incentivized

Sherpany helps us to retrieve information from previous meetings quickly. Participants for conferences can be contacted and their records can be viewed every time, wherever, and whether they are provided by the data they collect.

Incentivized

• Document Management -- very easy to add attachments and push out
• Meeting Scheduling -- very easy to add meetings and get RSVPs to make sure we have a quorum
• Historical data -- storing of historical documents and meeting minutes is super easy.

Incentivized

• It makes preparation for a board meeting very easy.
• It allows us to easily retrieve data from earlier meetings.
• It helps me to keep track of important information.
• It avoids the need (and burden) to carry around paper binders.

• Voting -- there should be a mechanism for board members to vote through the system
• Minutes -- meeting minutes should automatically be generated based on attendance and online voting
• Public Facing Page -- we need to publish our agendas and minutes on our website. I would like it if there was a way we can put links on our website to BoardBookit.

Incentivized

• Changes with new versions should be well communicated in advance and consider in more detail the impact on existing boardrooms
• Too expensive
• Generally, more possibilities for customizing e.g. it should be possible to define security levels for access individually (why do I have to retype my email every time I synchronize?) or it should be up to the users whether and how they want to use labels (why can I only have one label per document?)

Other than initial setup, we haven't really needed support. I do wish that they would roll out more features.

Incentivized

They're good when needed. Sherpany offers a much more efficient way of working

Much easier to annotate documents, better User Interface which makes it very easy to access material discussed in earlier Meetings; also very easy to navigate between different topics on the agenda.

• Board meetings are more organized.
• It makes me, as the Executive Director, present a professional image during board meetings.
• BoardBookit works particularly well when board members are not all in the same room for meetings.

Incentivized

• The only negative thing I can see is that members can be victims of technostress and sometimes forget their password, how to find a document in a session. My role is to help them, reassure them and find a solution with them
• The positive is that all our members are often members of several committees at once and instead of receiving folders with a ton of documents, which are often cumbersome and heavy, everything is on the IPads. They can also annotate their documents as they want.