Staffbase vs. XWiki Collaboration Suite

Staffbase is well-suited for companies who want to drive and measure employee engagement through meaningful content. I wouldn't recommend it for companies that maintain a complex SharePoint environment with years of legacy content. It is not intended to be a CMS system. It is a dynamic platform that makes it's easy to share information through the mobile or desktop app and email and push notifications. You don't need a large team to manage it.

Incentivized

XWiki is very well suited for a very wide range of web collaboration and web development.

• Easy to use back-end for posting and managing content—you don't have to rely on IT for support.
• Software update releases are included in the licensing fees. No need to get outside developers involved in making changes to the platform.
• Employee segmentation is extremely easy with an API from your HRIS system.
• Translations are a breeze!
• Creating forms on the go is easy and efficient!
• Use your existing organization's SSO for ease of use and security.

Incentivized

• XWiki makes it easy to manage semi-structured information, which is at the heart of every knowledge nexus of organizations. It makes it easy to manage in a single system both structured data (such as memberships, projects), and unstructured data.
• XWiki offers a very rich API for creating enterprise applications quickly that are easy to maintain and evolve collaboratively.
• XWiki templating and skinning system is extremely flexible and powerful.

• @Mentions could be added.

Incentivized

• While the basic pieces are available for turning XWiki into an advanced semantic system, some features could be made available more prominently to the user for easing the use of faceted and typed links, paving the way for a new era of collaborative knowledge sharing.

Since we selected Staffbase, they are one of a few companies that haven't been acquired or changed its business model. We would have invested a lot of time and money rebuilding our intranet otherwise. We selected them because of the standard features included, the free updates, and the reasonable licensing fees. They understand the value of communicating with non-desk employees and keeping them engaged.

Incentivized

XWiki key differentiators in my opinion:

• Fast app development framework with very rich API
• Open-source strategy, opening the way to collaborative innovation

• Engagement levels increased for non-desk employees without access to a PC.
• We leverage the tool as part of our crisis management activities, without having to invest in an additional platform.
• We can issue surveys quickly without investing in additional engagement tools.

Incentivized

• XWiki has a positive impact on the OW2 communication and collaborations strategies. It saves time when developing applications.