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Google Keep

Score9.1 out of 10

69 Reviews and Ratings

What is Google Keep?

Google Keep is a note-taking app launched by Google in 2013 and available free, providing a tool to capture text, images, video, etc.

Categories & Use Cases

Top Performing Features

  • Gantt Charts

    Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.

    Category average: 7.4

  • Workflow Automation

    Workflow automation is the ability to route work requests along an approval process automatically.

    Category average: 7.7

  • Mobile Access

    Mobile access is the ability to access the software from a smartphone or tablet.

    Category average: 8.5

Areas for Improvement

  • Notifications

    Users can follow other users and/or join specific projects, electing to receive notifications when there are changes and updates.

    Category average: 8.4

  • Scheduling

    Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.

    Category average: 8.1

  • Advanced security features

    Includes advanced security features such as file encryption or remote data wipe.

    Category average: 8.3

Keeping up using Google Keep.

Use Cases and Deployment Scope

I use keep on my computer.

I leave keep always open in a tab on the browser.

I do use keep to keep my notes regarding the coding that I did on the day.

When I run script commands I keep the list of commands ran on the day as I tend to forget the parameters that I have used.

These are temporal notes that I take to later add them to proper code documentation.

Personally, I also use keep as a shopping list.

Pros

  • It is multi-platform. Works in the browser, in the tablet and my phone.
  • Easy to create new notes.
  • It creates itemized checkboxes.

Cons

  • When used in the tablet, it does not open in full screen.
  • Sometimes I am not sure if my notes were saved, so I close the window and re-open it.

Return on Investment

  • I do not use it for business objectives that could be related to ROI.

Usability

Alternatives Considered

Evernote, OneNote and DataNote

Other Software Used

Rippling, Atlassian Jira, Inkscape

Google Keep is great for memory help and for collaborative checklists

Use Cases and Deployment Scope

For anything we need to remember that requires quick, easy access, we use Google Keep. We can use it on our phones, tablets, computers, whatever, and any change, on any device, is automatically updated on all devices. We can even share items with other team members, if desired, and they can update across all devices, as well.

Pros

  • Keeps anything we need to remember available any time anywhere.
  • Works across multiple devices without a hitch.
  • Any item can be shared with other team members, as desired.

Cons

  • I'm not sure what happens when different team members try to update at the same time.
  • They could let us know, during setup or something, what happens when different team members try to update at the same time, so we are not in doubt.
  • They could let us adjust the colors of the text, especially check lists where checked off items become very dim. We would like to make checked off items a different color, but still more visible.

Return on Investment

  • It eliminates multiple purchases of the same item, by different team members, or even the same team member sometimes.
  • We use it to ensure that we have everything we need for a meeting, project, whatever, before we begin, to minimize interruptions.
  • The memory challenged team members can use it extensively to stay on track and reduce the time consuming process of multiple purchases of the same item and single or multiple returns.

Usability

Alternatives Considered

Evernote

Other Software Used

Snagit, LibreOffice, Citrix Workspace (discontinued)

Google Keep a very useful tool for all.

Use Cases and Deployment Scope

We use Google Keep to track inventory, needed items, tasks, and sales for our farm, Kismet Grove Farm in Linden, PA. The different notes that have been created are shared amongst us so we can each see items added or removed, and to allow us to make changes ourselves. We have been using it since we started the farm and find it to be an extremely helpful tool. One advantage is that we can load it up on our.

Pros

  • Shareable
  • Easy to organize.
  • Accessible

Cons

  • Voice notes would be helpful.
  • Ability to write and have it translated into text.
  • Being able to add an Excel-like Sheet to calculate totals and quantities.

Return on Investment

  • Shareable amongst everyone working on the farm.
  • Accessible everywhere, you need to be on a specific device to use it.
  • Simple to use. You don't need to be a rocket scientist to use or understand it.

Usability

Other Software Used

Google Sheets, Google Drive, QuickBooks Desktop Pro

Is Google Keep worth it

Use Cases and Deployment Scope

We use Google Keep to quickly note ideas, tasks, and reminders. It helps us stay organized by sharing notes with the team. The main problem it solves is forgetting important tasks or ideas. We use it for to-do lists, project notes, and reminders, making teamwork easier. It's simple, fast, and keeps everything in one place.

Pros

  • Not Taking
  • To Do List
  • Organize

Cons

  • Keep only offers labels, but having folders or nested tags would help in managing notes better.
  • Finding notes can be difficult, especially when there are many. Filters by date, content type, or color would help.
  • Keep notes should easily convert into Google Docs or sync better with Google Calendar tasks.

Return on Investment

  • Quick note-taking and easy access to reminders reduce time wasted on forgotten tasks, improving efficiency.
  • Digital note-taking reduces the need for notebooks, sticky notes, and printed task lists.
  • Employees sometimes need to move notes to Google Docs for better formatting, leading to extra work.

Usability

Alternatives Considered

Notion and Todoist

Other Software Used

Flutter by Google, Cursor, Google AdMob

Easy to use, great tool!

Pros

  • It's incredibly quick to load, it doesn't take long to pull up any note you have no matter how much information is in the note.
  • The ability to collaborate on a Google Keep note is also great! It allows for two or more of you to work on a project in one space.
  • I also love that I can color coordinate. I can make all my meeting notes one color, my personal notes another color and so on.
  • Enjoying the pinning feature that allows me to keep my important notes right at the top so I don't have to go searching for them when needed.

Cons

  • I wish that I was able to format within the note. There are times in which I would want to bold, underline or italicize and I'm not able to do so.
  • There is a character limit in the note. And though it is a generous amount of characters that you can add in the note, I tend to reach that character limit often.
  • I would love the ability to adjust the size of the notes. If you write a lot in the note, it makes it super long, but if you write just enough it will make it smaller and you can then open it up to reveal the note.

Return on Investment

  • We've been able to increase our productivity as well as our Contacts per hour for our customers. This allows us to provide great service to more customers throughout our work day.