Vasion Reviews & Insights

We use Vasion Print to deploy office printers to users as well as allow secure print, which allows users to release their jobs on demand and prevents confidential documents to just sit in printer tray. We have about 30 branches and 75 printers to manage. Vasion print makes it much easier with other great features not found in traditional domain Print management solution.

Great product if going fully cloud as there is nothing to be managed on prem with most of the features. It might be more expensive than other solutions especially for smaller organization.

We use it to manage the printers in our office. We can access them through the Cloud, using Vasion Print interface. We are overall satisfied with the service provided, we normally dont encounter issues with it, even considering we support more than 200 users a day.
We have found Vasion Print UI is not very updated, and can look a bit old. If I could give any sort of constructive feedback, I would mention make the UI more modern and intuitive. After supporting it for years, now its not an issue anymore, but I found in the begginging, learning to use it was harder than expected.

It is easy to use but it is not easy to set up. When we move offices it often takes time to set it up and It would be ideal if it was easier and faster.
Once it is set up and working we normally don't encounter issues with it.

Vasion is our enterprise-level network printing solution. It is the main way our staff installs and uses the printers they are allowed to use. We also push printers to staff and labs as needed and use reporting functions to manage costs and track paper usage. We were using Windows print servers that were no longer meeting our needs and were very cumbersome to set up and maintain printers. This option also integrates with our Azure devices without any issues and works seamlessly regardless of the device and how it is joined to our enterprise.

The best case we've found for Vasion is the one that explains why we moved to Vasion in the first place. Our Windows print servers were extremely temperamental for our Azure devices and, in many cases, would take 20 minutes or more to just set up correctly. We would then have issues with printers not printing for long periods or with print jobs not showing up in the printer queue. It was also hard for the staff to install their own printers when the one they normally used went down. It was also very hard for staff to figure out how to navigate the printer list to install printers. Vasion made all of this very easy and gave the staff one easy web page to find the printer they want and install it.

We use Vasion's PrinterLogic to manage our fleet of over 100 printers. We have implemented badge scanning, network printing, integration with Entra ID, and more. PrinterLogic has significantly simplified our Print Management tools by reducing the number of applications we use to manage our printers, enabling extremely simple queue deployment and installation, and even easier administration.

Vasion's PrinterLogic is a great solution for small- to medium-sized businesses that need a single platform to manage their printers. There is a steep learning curve, but once you understand the platform, management is easy. I would not recommend using this platform to manage thousands of printers, as the UI becomes clunky the more you add. This software, however, fits our current business needs very well.

MaxxVault is used to manage client projects including pre-sales contracts, statement of work revisions, professional service agreements, project documents and all accounting related documentation. It's a single easy to use source that maintains control for all staff with quick and easy access while in or out of the office.

MaxxVault is well suited for:

• Invoice automation, any document and meta data control.
• Project document management.

We are utilizing MaxxVault to streamline our intake process for the Energy Assistance Program of Marion County in Indianapolis, Indiana. MaxxVault allows us to move our application process from one location to various locations across the county to better serve a population of neighbors in crisis.

MaxxVault has been a home run for us. The price, support and feature list are a perfect match for our needs.

We use MaxxVault in two ways: to support our corporate needs - expense reports, HR documentation, AP/AR and for one of our programs we operate as a contractor for the state of Kansas Department for Children and Families. In this operation, we converted all hard copy case files to electronic files using MaxxVault. We also route work through the office using the workflow functionality and intercept all incoming documents at the front desk where we image and route to the intended recipient using MaxxVault. We know that this makes us more efficient but we also reduced our office size when we downsized our file room, saving us lease expenses.

We transformed a paper-intensive operation, child support enforcement, to an almost completely electronic environment. Our child support case managers can now easily find all case file documentation (no longer searching through the file room or on someone's desk) and have access to these files from any secure location, including the court room where we need these documents during the hearings.

We use Maxx Vault to keep record of AP invoices and AR Invoices. We also use it to keep record of expense reports and checks. We also just recently started to use the Maxx Cloud to send our project managers their invoices electronically. Maxx Vault is basically an electronic filing cabinet.

One scenario where Maxx Vault is well suited is when we have a client call asking for information on an invoice. We are able to search the invoice quickly instead of having to go to the filing cabinet to search for it.