AccountEdge Pro Goes The Distance
joAnn Ortiz | TrustRadius Reviewer
Updated March 17, 2016

AccountEdge Pro Goes The Distance

Score 10 out of 10
Vetted Review
Review Source

Software Version

Pro

Modules Used

  • Accounts, Banking, Sales, Time Billing, Purchases, Retainers/Trusts, Payroll, Inventory, Cards

Overall Satisfaction with AccountEdge

I've been using AccountEdge for my business and household in addition to using it with clients since 1999. For me, simply put, its function is to show me the money trails. With it I track credit card & bank balances, reconcile to the penny and know exactly the areas of my business and/or household spending is occurring.

On the flip side, I do all of my time tracking and billing for my business through AccountEdge. It manages my A/R, client retainers as well as allows me to set up various reminders.

For my clients I have used the built in payroll module, jobs for project tracking, Departments & Inventory Management. The built in reporting is powerful, allowing me to analyze and review business health with my clients.
  • AccountEdge has a robust report menu that allows a user to slice and dice data for analysis. Report on projects for the life of the project across fiscal years. Report on different departments with segregated income statements.
  • For users who want to run payroll in house that is easily done through the payroll module. Print physical checks or direct deposit to employee's account, process payroll taxes and file year end W2s.
  • My personal favorites are time billing and retainers. As a service based business I can at my fingertips review how much money a client has on deposit with me and how much of that will be billed out at the end of the month. The integration with AccountEdge Mobile rounds it all out with being able to log my time on-site.
  • Last but not least AccountEdge Mobile in general, as the companion app for the desktop software is invaluable. My heaviest use is the spend money feature. Excellent for logging travel receipts & cash expenses while they are fresh on the brain. Really cuts back the data entry at the end of a trip and trying to recall what something may have been for.
  • While I absolutely love AccountEdge and feel it is a superior desktop solution there is always room for improvement. While all wish list items don't fit everyone's needs I think there is one we could universally agree upon. So, if I had to choose one thing I would like to see different I will have to say dynamic selection lists. While this is currently available on AE Mobile, it still hasn't come to the desktop. As someone who works on numerous files it would be incredibly helpful to be able to start typing either the name or account # and have AccountEdge narrow the selection down by character string.
  • A big plus for me has been the overall organization that AccountEdge has allowed me. Aside from being the obvious, an accounting tool, I have everything I need in one place for customer service in a searchable format. The communication efficiency that results from having all the information available makes follow up with clients and vendors easy and meaningful.
  • Xero,QuickBooks Mac
My hands down preference is to keep my accounting off of the cloud but that is not always the case with my clients. So, to make this comparison somewhat fair I will consider only the items containing parity in cloud vs desktop.

AccountEdge vs Xero. AccountEdge has superior interface and key response because an internet connection is generally not as responsive as localized software. Period.

I also feel that AccountEdge is far more robust in features as well as how my data is presented (visually). I require uniform naming/wording conventions so I can better assimilate data. While this is possible in Xero, it's not as easy to accomplish because of screen response and keyboard workflow. Mouse oriented vs. keyboard oriented.

AccountEdge vs QuickBooks for Mac. Succinctly put: cross-platform. AccountEdge data files do not require "saving as" Windows copies or any other such nonsense conversion. They just work equally well on either platform. So for users whose platforms do not match their accountant's, there is simply no issue. Additionally, Acclivity will give a user's accountant a copy of the software for free.

I feel AccountEdge is almost universally well suited for most small & medium businesses - either manufacturing or service based. There are a few caveats however. The first thing that needs to be assessed is how the product will be used. If a user desires a cloud based product, this may not the the right accounting suite for them. While there is some cloud functionality with the addition of AccountEdge Cloud as a data entry portal, it must be understood that ultimately the database resides somewhere on someone's desktop and continual syncing is required.

Another area that for some is tricky, is inventory valuation. The value is tracked by averaging the product cost vs first in first out (FIFO).

Once the user passes these initial questions, the versatility of the software makes it easy to accommodate a variety of business models. I especially use it with creatives - photographers, writers, agents, producers, artists, designers, etc. The job (project) tracking especially shines here with the facilitation of budget creation.

Priority AccountEdge Feature Ratings

Accounts payable
10
Accounts receivable
10
Cash management
9
Bank reconciliation
10
Expense management
10
Time tracking
10
Multi-currency support
10
Multi-division support
10
Electronic tax filing
2
Self-service portal
3
Inventory tracking
7
Location management
10
Manufacturing module
4
Pricing
7
Order entry
7
Credit card processing
10
Cost of goods sold
10
Pay calculation
10
Direct deposit files
10
Salary revision and increment management
10
Reimbursement management
9
Standard reports
10
Custom reports
2
Role-based user permissions
10

Using AccountEdge

1 - I am a sole proprietor bookkeeper/consultant. I use it for 50+ clients working in it daily myself as well as training other to use the software.

Using AccountEdge

AccountEdge Pro & Basic is laid out in easy to use centers which compartmentalize a users needs based on departments. Along with that one can set up recurring transactions for things that repeat daily through annually and anything in between. You can set a preference for automatic posting or a user specific reminder to post the action.

AccountEdge Reliability

One of the finer advantages of desktop software, it's always available. AccountEdge doesn't suffer from outages or sluggish internet like web based applications do. It's always there when you power on your device!