Item: Roomzilla
Rating: 9
Author: Verified User

Overall Satisfaction with Roomzilla

Use Cases and Deployment Scope

I use Roomzilla to book rooms at the CIC whenever I have a meeting, when colleagues are visiting, or just when I need a quiet space to focus and get work done. It makes it super easy to see what rooms are free and reserve one in just a few clicks. I like that I can quickly find a spot that fits what I need (for a one-on-one or just some solo time away from the noise). It solves the hassle of not knowing where to go or worrying if a room is already taken.

Pros and Cons

Pros

Showing room availability
Self-serve
Update in real time (no double booking)
Email us our reservation detail

Cons

Sometimes a room looks available in Roomzilla, but someone is already using it without booking. It would be great if there were a way to mark it as “occupied” or detect unofficial use.
Right now I can only book a room for up to 240 minutes. I’d love to have the option to reserve it for the full day if needed.
A “running late” feature would be super helpful. If I’m just 5–10 minutes behind, I’d like to be able to click something to keep my reservation from getting canceled.

Return on Investment

Having a booked space helps me stay focused and get into work mode faster. Knowing the room is reserved for a limited time makes me more intentional and productive during that period.
When I work alone in a reserved room, I usually get at least 30–40% more done compared to working in open spaces—fewer distractions, better concentration.
Some rooms have amazing views, and that actually helps with motivation and mood. It makes the workday feel a bit lighter and more enjoyable, especially during long tasks or creative work.

Usability

I gave it a 9 because Roomzilla is super easy to use—even as a first-time user, I found the interface really clear. I love that we can book rooms across different sites. For someone new to CIC, it’s really helpful that the rooms show the floor number and even have a map to find them easily. Just super practical overall!

Key Insights

Do you think Roomzilla delivers good value for the price?

Yes

Are you happy with Roomzilla's feature set?

Yes

Did Roomzilla live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Roomzilla go as expected?

I wasn't involved with the implementation phase

Would you buy Roomzilla again?

Yes

Likelihood to Recommend

Roomzilla works really well when I need to quickly book a room for a meeting, a last-minute catch-up, or just to have a quiet space to focus. It’s super useful when coworkers are visiting and we want a spot to work together without any hassle. But it’s a bit less helpful when someone takes a room without booking it—it still shows as available, which can be confusing. Also, for longer work sessions or full-day planning, it’s limiting that I can’t reserve a room for more than 240 minutes. A bit more flexibility would make it even better.

Comments

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Great for Productivity and Team Meetings