Meeting Room Booking Systems

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Skedda

Skedda is a space management platform that specializes in the management of office space, desks, meeting rooms and hybrid workplace scenarios.

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Accruent EMS

EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.

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Robin

Robin helps companies simplify workplace management with software for desk and room booking, in-office scheduling, visitor management and analytics to support decision making.

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Zoho Calendar

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SpaceIQ by Eptura

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OfficeSpace Software

OfficeSpace Software, headquartered in New York, offers their workspace management and room booking platform, featuring room planning with mobile visual directory, the Move Manager room and space change scheduler and planning tool, the Request Manager facilities app, and other features.…

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Teem by Eptura

Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and…

8
Roomzilla

Roomzilla, headquartered in Cambridge, offers their meeting room booking system.

9
Condeco by Eptura

Condeco, headquartered in London, offers their suite of workspace management and booking systems, featuring Condeco Meeting Room Booking app, supplying control over room availability, digital signage and screens, global location management, meeting reminders and email integration…

10
WorkInSync

WorkInSync is presented as a single app to manage all hybrid workplace needs. Globally, organizations have started adopting a hybrid workplace, with employees opting WFO/WFH as per their convenience.This has actually introduced new challenges in their life. WorkInSync enables companies…

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Zoho Bookings

Zoho Bookings is a calendar syncing and appointment booking app for consultants, firms, and small business.

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Crestron Fusion

Crestron, headquartered in New Jersey, offers the Crestron Fusion, a conference and event management platform that monitors conference equipment, integrates business intelligence and data visualization apps for in-room presentations, and can monitor conference equipment for issues…

13
iOFFICE by Eptura

iOffice Integrated Workplace Management System (iOffice IWMS) is an IT asset management and facilities management solution, from Houston-based company iOffice.

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AgilQuest

AgilQuest headquartered in Richmond offers their workspace solutions, including meeting room and desk booking systems, seat management, and workspace analytics.

15
QReserve Meeting Room and Desks

QReserve is a workplace scheduling software for meeting rooms, labs, offices, desks, amenities, equipment & people, from the company of the same name in Hamilton.

16
UnSpot

After the pandemic, many employees no longer need to work from the office 5 days a week, and companies no longer need to have a workplace assigned to only 1 person, allowing different people to sit at the same place on different days. UnSpot helps users to:Find the best workplace,…

17
Door Tablet
0 reviews

Door Tablet offers a Meeting Room Booking and Scheduling Software, along with an array of hardware choices in order to provide a full solution. Door Tablet has a number of high level security features which allow the solution to also cater to the needs of banks and governmental agencies.…

18
Envoy Rooms
0 reviews

Envoy Rooms is a meeting room booking system from Envoy.

19
Workero
0 reviews

Building owners, landlords and companies can struggle with data gathering, space optimisation and monitoring usage in a structural way across an organisation. So Workero offers workplace solutions at every one of these stages, with a marketplace that supports instant office space…

20
Nibol
0 reviews

Nibol offers a desk and meeting room booking system which integrates customers' offices with co-working spaces and other on-demand venues. Nibol enables organizations to set up a hybrid workspace for their employees, making them free to work from where they work best. Nibol enables…

21
DB Spazio
0 reviews

DB Spazio is a workplace experience platform that collaborates with brands to develop workspaces that are cost-optimized, easier to manage, and better for employees. Its "workplace trinity" enables the connected platform to integrate with various facility service components with…

22
Upflex
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Upflex is a SaaS platform bringing together workspace booking, management, and insights, so businesses and their employees can use only what they need and adapt as their needs change. The software helps take the guesswork out of workspace decisions, allowing users to track usage…

23
Haltian Empathic Building

Haltian Empathic Building is a solution for digital workplaces designed to save time, provide more choice,, and hel users to be healthier. The Empathic Building digital twin aims to give a superb end-user experience and deliver the key data for operational excellence. The solution…

24
Rendezvous Workspace

NFS Technology Group (NFS Hospitality) offers the Rendezvous Workspace meeting room booking solution.

25
Cloudbooking
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Cloudbooking headquartered in London offers their meeting room and desk booking system.

Learn More About Meeting Room Booking Systems

What are Meeting Room Booking Systems?

Meeting room booking systems reserve conference rooms, workspaces, and other work-related resources. These systems ensure that the necessary facilities are available for meetings and work-related activities while tracking resource utilization.

Meeting room booking systems are used in offices and shared workspaces and include the ability to reserve desks, call areas, and quiet workspaces. The reservation process can be customized with access permissions to create scheduling protocols that prioritize resources for the most important or pressing needs.

These systems are used by businesses and organizations, conference and event management planners, spas and studios, and hospitality providers. Analytics capabilities provide workspace insights that foster cost-effective and efficient resource utilization. Some systems offer additional features such as parking spot reservations and interactive office maps.

Reservations and invitations can be made online or using an app. Integrations with Calendar Software and Email Software promote effective scheduling and communication with meeting attendees and other resource users. Meeting room booking systems often include Visitor Management Software features. They also often support Digital Signage, the electronic displays outside conference rooms that offer timely meeting information and streamline registration and check-ins.

Advances in meeting room booking systems include the use of IoT occupancy sensors to determine resource utilization. If scheduled rooms are booked but are not being utilized, they can be noted as being available, permitting rebooking.

With the pandemic’s impact on the workplace, some vendors have introduced features to address health concerns such as contactless access, distanced seating plans, sanitization protocols, and health questionnaires.

Meeting Room Booking Systems Features

Meeting room booking systems will include many of the following features.

  • Reserve conference rooms, workspaces, desks
  • Book online or using apps
  • Room information and organization, noting equipment, location, and capacity
  • Resource utilization tracking and analytics
  • Scheduling protocols and permissions
  • Office maps
  • Automated recurring scheduling
  • Registration, check-in, and attendance management
  • Contactless access management
  • Distanced seating plans
  • Health questionnaires
  • Sanitization protocols
  • Digital signage
  • Visitor management
  • Parking management
  • Room issue reporting
  • Integrations with calendar and email software
  • IoT occupancy sensors

Meeting Room Booking Systems Comparison

Consider the following when purchasing meeting room booking systems.

Scope: Would it be advantageous to your organization to use products that offer extended features such as visitor management, digital signage, and pandemic-related accommodations?

Integrations: Meeting room booking systems are more efficient when integrated with email and calendar applications. Ensure that your selection readily integrates with your current systems.

Scale: Basic meeting room booking systems are suitable for small businesses and organizations with modest facilities. Enterprise-level organizations with multiple locations and large workforces will benefit from a robust and full-featured meeting room booking system.

Pricing Information

Meeting room booking systems pricing is based on a yearly subscription model for an organization or a monthly subscription model based on the number of users. Basic plans begin at $1,500 a year and range to over $5,000 depending on the features offered. Large-scale enterprises will usually need to obtain a price quote. Monthly plans begin at $2 a month per user and range to over $6 a month. Limited free versions and free trials are available.

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Frequently Asked Questions

What do meeting room booking systems do?

Meeting room booking systems are used by businesses, conference and event management planners, and hospitality organizations to reserve rooms and workspaces. Online and app-supported booking are convenient ways to make sure facilities are available for meetings and other activities. Tracking and analytics features contribute to efficient resource utilization.

What are the benefits of using meeting room booking systems?

Meeting room booking systems contribute to cost-effective, efficient resource utilization, facilitating collaboration and improved productivity. These systems offer a comprehensive and effective approach to infrastructure utilization by streamlining scheduling and incorporating complementary features such as visitor management, digital signage, communication, and calendaring.

How much do meeting room booking systems cost?

Basic meeting room booking systems for organizations begin at $1,500 a year and range to over $5,000 depending on the features offered. Monthly subscription plans based on the number of users start around $2 a month per user and are over $6 a month for full-featured plans. Free trials are available.