Meeting Room Booking Systems
Meeting Room Booking Systems Overview
Top Rated Meeting Room Booking Products
These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.
Meeting Room Booking Products
(1-25 of 56) Sorted by Most Reviews
The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.
EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.
Robin, headquartered in Boston offers their meeting room booking system, featuring software for scheduling conference rooms, space management with workspace usage analytics, and integratable digital signage.
Skedda is a space management platform that specializes in the management of office space, desks, meeting rooms and hybrid workplace scenarios.
Zoho Calendar is an online business calendar designed to make scheduling easy. It can be used to stay on top of a schedule, or to share scheduled events with peers.
SiQ by iOFFICE + SpaceIQ is an IWMS / CAFD solution supplying facilities managers with space planning and move management support, as well as real estate forecasting. SpaceIQ was acquired by the We Company (WeWork) in summer 2019, then acquired by Archibus + Serraview, and since…
OfficeSpace Software, headquartered in New York, offers their workspace management and room booking platform, featuring room planning with mobile visual directory, the Move Manager room and space change scheduler and planning tool, the Request Manager facilities app, and other features.…
Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and…
WorkInSync is presented as a single app to manage all hybrid workplace needs. Globally, organizations have started adopting a hybrid workplace, with employees opting WFO/WFH as per their convenience.This has actually introduced new challenges in their life. WorkInSync enables companies…
Zoho Bookings is a calendar syncing and appointment booking app for consultants, firms, and small business.
Condeco, headquartered in London, offers their suite of workspace management and booking systems, featuring Condeco Meeting Room Booking app, supplying control over room availability, digital signage and screens, global location management, meeting reminders and email integration…
Crestron, headquartered in New Jersey, offers the Crestron Fusion, a conference and event management platform that monitors conference equipment, integrates business intelligence and data visualization apps for in-room presentations, and can monitor conference equipment for issues…
iOffice Integrated Workplace Management System (iOffice IWMS) is an IT asset management and facilities management solution, from Houston-based company iOffice.
QReserve is a workplace scheduling software for meeting rooms, labs, offices, desks, amenities, equipment & people, from the company of the same name in Hamilton.
AgilQuest headquartered in Richmond offers their workspace solutions, including meeting room and desk booking systems, seat management, and workspace analytics.
After the pandemic, many employees no longer need to work from the office 5 days a week, and companies no longer need to have a workplace assigned to only 1 person, allowing different people to sit at the same place on different days. UnSpot helps users to:Find the best workplace,…
NFS Technology Group (NFS Hospitality) offers the Rendezvous Workspace meeting room booking solution.
Meetio's room management solution, Meetio Room, that enables users to find and book available meeting rooms. The software is combined with room displays placed outside the meeting rooms. Traffic light colors let users see at-a-glance if a room is available or in use. Besides simplifying…
Zoapi Hub is a wireless presentation and collaboration solution for enterprise companies, coworking spaces and education centres. The vendor states that with Zoapi in meeting rooms, users benefit from: No more messy cables and adapters - Present wirelessly from any device running…
Veris helps to make workplaces responsive by design, along with enhancing the employee well-being, experience, and safety. Veris has users among multi-tenant facilities, enterprises, co-working spaces, and manufacturing units. Veris aims to transform how visitors are welcomed, meetings…
SMAC Meeting Room booking system provides a large space for a meeting room to help reduce administration time and introduce smarter booking systems into the workplace. The SMAC meeting room gives time to schedule meetings and manage meeting rooms and visitors also. The soluion can…
Neat Pad is a touch screen that can be used as a controller inside any meeting room or scheduling display outside any meeting room. Its design includes ideal screen angle for smooth interaction and viewing, and allows it to blend in anywhere, whether placed on a table, wall or mullion.…
A tool to help manage resources and operations of co-working spaces. Engage has been designed to help co-working spaces of all sizes. From managing spaces to digitising modern offices with visitor management system and employee engagement, Engage brings in a suite of advanced workspace…
Pxier desk booking system offers flexibility when it comes to a summary of bookings. The booking framework shows a graphical representation of bookings. Each booking is displayed by a colored block within the framework. The position of each block in the framework shows the space…
Learn More About Meeting Room Booking Systems
What are Meeting Room Booking Systems?
Meeting room booking systems reserve conference rooms, workspaces, and other work-related resources. These systems ensure that the necessary facilities are available for meetings and work-related activities while tracking resource utilization.
Meeting room booking systems are used in offices and shared workspaces and include the ability to reserve desks, call areas, and quiet workspaces. The reservation process can be customized with access permissions to create scheduling protocols that prioritize resources for the most important or pressing needs.
These systems are used by businesses and organizations, conference and event management planners, spas and studios, and hospitality providers. Analytics capabilities provide workspace insights that foster cost-effective and efficient resource utilization. Some systems offer additional features such as parking spot reservations and interactive office maps.
Reservations and invitations can be made online or using an app. Integrations with Calendar Software and Email Software promote effective scheduling and communication with meeting attendees and other resource users. Meeting room booking systems often include Visitor Management Software features. They also often support Digital Signage, the electronic displays outside conference rooms that offer timely meeting information and streamline registration and check-ins.
Advances in meeting room booking systems include the use of IoT occupancy sensors to determine resource utilization. If scheduled rooms are booked but are not being utilized, they can be noted as being available, permitting rebooking.
With the pandemic’s impact on the workplace, some vendors have introduced features to address health concerns such as contactless access, distanced seating plans, sanitization protocols, and health questionnaires.
Meeting Room Booking Systems Features
Meeting room booking systems will include many of the following features.
- Reserve conference rooms, workspaces, desks
- Book online or using apps
- Room information and organization, noting equipment, location, and capacity
- Resource utilization tracking and analytics
- Scheduling protocols and permissions
- Office maps
- Automated recurring scheduling
- Registration, check-in, and attendance management
- Contactless access management
- Distanced seating plans
- Health questionnaires
- Sanitization protocols
- Digital signage
- Visitor management
- Parking management
- Room issue reporting
- Integrations with calendar and email software
- IoT occupancy sensors
Meeting Room Booking Systems Comparison
Consider the following when purchasing meeting room booking systems.
Scope: Would it be advantageous to your organization to use products that offer extended features such as visitor management, digital signage, and pandemic-related accommodations?
Integrations: Meeting room booking systems are more efficient when integrated with email and calendar applications. Ensure that your selection readily integrates with your current systems.
Scale: Basic meeting room booking systems are suitable for small businesses and organizations with modest facilities. Enterprise-level organizations with multiple locations and large workforces will benefit from a robust and full-featured meeting room booking system.
Pricing Information
Meeting room booking systems pricing is based on a yearly subscription model for an organization or a monthly subscription model based on the number of users. Basic plans begin at $1,500 a year and range to over $5,000 depending on the features offered. Large-scale enterprises will usually need to obtain a price quote. Monthly plans begin at $2 a month per user and range to over $6 a month. Limited free versions and free trials are available.
Meeting Room Booking Systems Best Of Awards
The following Meeting Room Booking Systems offer award-winning customer relationships, feature sets, and value for price. Learn more about our Summer Best Of Awards methodology here.