Best Meeting Room Booking Systems

Meeting room booking systems reserve conference rooms, workspaces, and other work-related resources. These systems ensure that the necessary facilities are available for meetings and work-related activities while tracking resource utilization. Meeting room booking systems are used in offices and shared workspaces and include the ability to reserve desks, call areas, and quiet workspaces. The reservation process can be customized with access permissions to create scheduling protocols that prioritize resources for the most important or pressing...

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(1-25 of 118)

1
Robin

Robin helps companies simplify workplace management with software for desk and room booking, in-office scheduling, visitor management and analytics to support decision making.

2
Archie

Archie is a solution for offices and shared workspaces around the globe, offering a suite of tools including meeting room and desk booking, visitor management, coworking management software and workspace planning and analytics.


The solution is tailored to all organizations, from small businesses to large enterprises, and the feature set includes: visual floor plans, employee lookup, visitor logs, check-in and check-out tracking, meeting room scheduling, desk booking, seat assignment, multi-location management, smart automations, real-time notifications, office capacity tracking, branded mobile and tablet a…

3
Skedda

Skedda is a space management platform that specializes in the management of office space, desks, meeting rooms and hybrid workplace scenarios.

4
Dibsido
0 reviews

Dibsido is designed to take the chaos out of workplace bookings. With a click in the app, hybrid team can call “dibs!” on their favorite shared desks, parking spots, or meeting rooms.

5
SMAC Meeting Room

SMAC Meeting Room booking system provides a large space for a meetin…

6
Accruent EMS

EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.

7
Zoom Rooms

Zoom's conference rooms that make it easy to run or join video meetings with a tap of a button. Zoom Rooms bring HD video collaboration into any space – in the office, in the classroom, or at home – and enables in-person and remote participants to interact in real time. The solution…

8
WorkInSync

WorkInSync is presented as a single app to manage all hybrid workplace needs. Globally, organizations have started adopting a hybrid workplace, with employees opting WFO/WFH as per their convenience.This has actually introduced new challenges in their life. WorkInSync enables companies to establish hybrid workplaces and employees' safe return to office. It includes - Work from office/home planni…

9
Teem by Eptura

Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and…

10
Meetio
0 reviews

Meetio's room management solution, Meetio Room, that enables users to find and book available meeting rooms. The software is combined with room displays placed outside the meeting rooms. Traffic light colors let users see at-a-glance if a room is available or in use. Besides simplifying bookings and visualizing room status, it also provides features such as: check in (to avoid no…

11
TableAir
0 reviews

TableAir helps companies manage hybrid offices by providing integrated smart workplace solutions.
From a simple workspace booking to a full hybrid office management:
- Booking apps for desk reservation
- Meeting room booking solution
- Remote work booking solution
- Office parking space booking and…

12
UnSpot

After the pandemic, many employees no longer need to work from the office 5 days a week, and companies no longer need to have a workplace assigned to only 1 person, allowing different people to sit at the same place on different days.

UnSpot helps users to:
  • Find the best workplace, with the right equipment, or find a colleagu…

13
Haltian Empathic Building

Haltian Empathic Building is a solution for digital workplaces designed to save time, provide more choice,, and hel users to be healthier. The Empathic Building digital twin aims to give a superb end-user experience and deliver the key data for operational excellence.

The solution enables users to find and book desks and meeting rooms, find people to co-create and collaborate, navigate to rooms with wayfinding, and share their voices to raise important issue…

14
OfficeRnD Hybrid

OfficeRnD Hybrid is a software solution that helps companies embrace and manage the hybrid workplace model. The platform automates and simplifies desk booking, meeting room bookings, and visitor management. It helps companies provide modern and tech-enabled workspace experience to…

15
ecobook
0 reviews

ecobook is an integrated workplace management system that includes a meeting room booking system and a desk booking system in one interface. ecobook allow employees to search, book and check-in to their meeting room bookings and desk reservations. Using a web, mobile app or a digital signage tablet, employees can book anywhere, anyhow. ecobook increases employee productivity, improves space util…

16
UMA Vision
0 reviews

UMA is a workplace SaaS platform that integrates existing and new workplace technology into a single-pane-of-glass dashboard, UMA Vision. This includes AV, IOT and ESG dashboards. UMA digitises the office floor map and improves employee user experiences through web and mobile applications to improve resource scheduling and deliver data-driven analytics on occupancy and environment…

17
QReserve Meeting Room and Desks

QReserve is a workplace scheduling software for meeting rooms, labs, offices, desks, amenities, equipment & people, from the company of the same name in Hamilton.

18
Nibol
0 reviews

Nibol offers a desk and meeting room booking system which integrates customers' offices with co-working spaces and other on-demand venues. Nibol enables organizations to set up a hybrid workspace for their employees, making them free to work from where they work best.

Nibol enables users to book desks, meeting rooms, and other shared resources, see where colleagues are working, plan the work week, invite visitors on site without the bureaucracy, and ease the reception of personal deliveries at the offic…

19
Kadence
0 reviews

At Kadence enables people to flourish by building an operating system for the future of work, aiming to improve the coordination of people, time and space to help teams feel trusted and empowered to make the best choices about how, when and where they get their best work done.

20
Envoy Rooms
0 reviews

Envoy Rooms is a meeting room booking system from Envoy.

21
Zoho Calendar

Zoho Calendar is an online business calendar designed to make scheduling easy. It can be used to stay on top of a schedule, or to share scheduled events with peers.

22
GoBright
0 reviews

The GoBright platform offers software solutions for room, desk and visitor management. It enables guests to find an available room, workplace or locker via a portal, app, mapping or outlook. Visitors can find their way through the building with Wayfinding and Mapping.

23
deskbird
0 reviews

deskbird is an all-in-one hybrid workplace solution.

24
Cobot
0 reviews

Cobot is a provider of management software for coworking spaces, office hubs, and flexible workspaces worldwide. The vendor boasts affordable pricing and transparency, multilingual support, top-rated tools, and a team committed to helping a space grow.

Every flexible space is different, but whatever the user's needs are, Cobot presents a toolset to improve the management experience. Users can manage bookable resources, integrate with the leading feature providers, and gain in…

25
Eden Workplace

Eden is a SaaS platform built to help HR, People Operations, and Workplace teams. Eden supports the workplace experience with operations tools designed with the hybrid workplace and new world of work in mind.

The product suite includes Performance Management, Desk Booking, Visitor Management, Team Safety, Internal Ticketing, Room Scheduling, and Deliveries. Eden’s tools allow teams to consolidate all HR and workplace experience needs into one int…

Learn More About Meeting Room Booking Systems

What are Meeting Room Booking Systems?

Meeting room booking systems reserve conference rooms, workspaces, and other work-related resources. These systems ensure that the necessary facilities are available for meetings and work-related activities while tracking resource utilization.

Meeting room booking systems are used in offices and shared workspaces and include the ability to reserve desks, call areas, and quiet workspaces. The reservation process can be customized with access permissions to create scheduling protocols that prioritize resources for the most important or pressing needs.

These systems are used by businesses and organizations, conference and event management planners, spas and studios, and hospitality providers. Analytics capabilities provide workspace insights that foster cost-effective and efficient resource utilization. Some systems offer additional features such as parking spot reservations and interactive office maps.

Reservations and invitations can be made online or using an app. Integrations with Calendar Software and Email Software promote effective scheduling and communication with meeting attendees and other resource users. Meeting room booking systems often include Visitor Management Software features. They also often support Digital Signage, the electronic displays outside conference rooms that offer timely meeting information and streamline registration and check-ins.

Advances in meeting room booking systems include the use of IoT occupancy sensors to determine resource utilization. If scheduled rooms are booked but are not being utilized, they can be noted as being available, permitting rebooking.

With the pandemic’s impact on the workplace, some vendors have introduced features to address health concerns such as contactless access, distanced seating plans, sanitization protocols, and health questionnaires.

Meeting Room Booking Systems Features

Meeting room booking systems will include many of the following features.

  • Reserve conference rooms, workspaces, desks
  • Book online or using apps
  • Room information and organization, noting equipment, location, and capacity
  • Resource utilization tracking and analytics
  • Scheduling protocols and permissions
  • Office maps
  • Automated recurring scheduling
  • Registration, check-in, and attendance management
  • Contactless access management
  • Distanced seating plans
  • Health questionnaires
  • Sanitization protocols
  • Digital signage
  • Visitor management
  • Parking management
  • Room issue reporting
  • Integrations with calendar and email software
  • IoT occupancy sensors

Meeting Room Booking Systems Comparison

Consider the following when purchasing meeting room booking systems.

Scope: Would it be advantageous to your organization to use products that offer extended features such as visitor management, digital signage, and pandemic-related accommodations?

Integrations: Meeting room booking systems are more efficient when integrated with email and calendar applications. Ensure that your selection readily integrates with your current systems.

Scale: Basic meeting room booking systems are suitable for small businesses and organizations with modest facilities. Enterprise-level organizations with multiple locations and large workforces will benefit from a robust and full-featured meeting room booking system.

Pricing Information

Meeting room booking systems pricing is based on a yearly subscription model for an organization or a monthly subscription model based on the number of users. Basic plans begin at $1,500 a year and range to over $5,000 depending on the features offered. Large-scale enterprises will usually need to obtain a price quote. Monthly plans begin at $2 a month per user and range to over $6 a month. Limited free versions and free trials are available.

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Frequently Asked Questions

What do meeting room booking systems do?

Meeting room booking systems are used by businesses, conference and event management planners, and hospitality organizations to reserve rooms and workspaces. Online and app-supported booking are convenient ways to make sure facilities are available for meetings and other activities. Tracking and analytics features contribute to efficient resource utilization.

What are the benefits of using meeting room booking systems?

Meeting room booking systems contribute to cost-effective, efficient resource utilization, facilitating collaboration and improved productivity. These systems offer a comprehensive and effective approach to infrastructure utilization by streamlining scheduling and incorporating complementary features such as visitor management, digital signage, communication, and calendaring.

How much do meeting room booking systems cost?

Basic meeting room booking systems for organizations begin at $1,500 a year and range to over $5,000 depending on the features offered. Monthly subscription plans based on the number of users start around $2 a month per user and are over $6 a month for full-featured plans. Free trials are available.