Overview
What is Kantata PS Cloud?
Kantata Cloud (formerly Mavenlink + Kimble) provides project management and collaboration software for small to mid-sized professional services companies. Features include resource management, project dependencies, time and expense tracking, file sharing, versatile user permissions, private messaging, planning and reporting.
TrustRadius Insights
Easy to use tool for streamlining your Agency
Great product ! Very intuitive.
Thoughts on Mavenlink after 2 years...
Improves the operational and financial performance of the organization.
With advantages for managing our projects' life cycles.
Organization is key with Mavenlink
Reduce Companywide Administrative Task Time with Mavenlink !!
Mavenlink as a project collaboration tool
Mavenlink: The operational system of record you can't live without!
Mavenlink: A Modern solution for overall project management
Mavenlink consolidates project management and finance into one
Mavenlink: A Masterful Tool for Project Management
Perfect Tool for Growing Companies
Precisely built for services leaders who want to run projects smoothly and profitably
Awards
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Reviewer Pros & Cons
Pricing
Premier
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Enterprise
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Entry-level set up fee?
- Setup fee requiredRequired
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Details
- About
- Integrations
- Competitors
- Tech Details
- Downloadables
- FAQs
What is Kantata PS Cloud?
Kantata PS Cloud Features
- Supported: Operations Management
- Supported: Business Intelligence
- Supported: Staffing Intelligence
- Supported: External Collaboration
- Supported: Dynamic Reports and Dashboards
- Supported: Personalized Workflows
Kantata PS Cloud Screenshots
Kantata PS Cloud Video
Kantata PS Cloud Integrations
Kantata PS Cloud Competitors
Kantata PS Cloud Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
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Operating Systems | Unspecified |
Mobile Application | Mobile Web |
Supported Languages | English |
Kantata PS Cloud Downloadables
Frequently Asked Questions
Kantata PS Cloud Customer Size Distribution
Consumers | 0% |
---|---|
Small Businesses (1-50 employees) | 5% |
Mid-Size Companies (51-500 employees) | 80% |
Enterprises (more than 500 employees) | 15% |
Comparisons
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Reviews and Ratings
(105)Community Insights
- Business Problems Solved
Mavenlink is a versatile project management software that is vital to the daily functioning of organizations. Users utilize Mavenlink for a range of tasks, including project management, time tracking, expense reporting, resource planning, and collaboration across departments and organizations. With Mavenlink, users can create and manage projects, track progress, assign tasks, and effectively manage time. The software provides transparency and organization to projects, allowing users to see who is assigned to each project and manage their weekly time effectively. Mavenlink also offers better visibility on projects, resources, and tracking, enabling users to make informed strategic decisions. Additionally, the software integrates with other tools like Salesforce and Netsuite, further enhancing coordination among different functions within an organization. Despite its powerful features, some users find Mavenlink difficult to navigate and expensive. Nonetheless, it remains a valuable tool for managing complex projects and improving project management efficiency.
Attribute Ratings
- 9.1Likelihood to Renew5 ratings
- 9Availability2 ratings
- 7Performance3 ratings
- 9Usability7 ratings
- 9Support Rating8 ratings
- 9Online Training2 ratings
- 9In-Person Training2 ratings
- 9Implementation Rating5 ratings
- 8.2Configurability1 rating
- 9Product Scalability2 ratings
- 8.2Ease of integration1 rating
- 9Vendor pre-sale2 ratings
- 9Vendor post-sale2 ratings
Reviews
(1-4 of 4)Thoughts on Mavenlink after 2 years...
- Friendly user interface - very modern and clean, easy to use even for a non-experienced project managers or clients. It also comes with a mobile app and even browser add-ons.
- Robust feature set - variety of alert settings, project templates, permission system, detailed analytics and reporting, billing, estimates, and planning modules.
- Integrations - Salesforce, JIRA, and many other which is possible thanks to Mavenlink API.
- Customer service - very helpful and available 24/7. Easy to access from the user interface which is great.
- Task management - not easy to copy/paste tasks and milestones within the same project, can't select multiple tasks to do some mass changes/actions.
- User interface significantly slows down once you have 30-50 tasks expanded. Also, default view is "collapsed" and you have to "expand" milestones and tasks one by one in a project.
- User permission system is there and pretty good but not always intuitive. It's not easy to move people from between two participating project parties or switch leads (you have to demote existing admin and make someone else an admin first).
- Managing multiple projects
- Salesforce Integration
- Client-facing access
- Project templates
- Projects take less time to complete than before because both parties can see what is left and collaborate in one space.
- Customer satisfaction and NPS are higher because of projects' transparency, pace, and quality.
- Employee onboarding time and frustration levels reduced since Mavenlink is easy to use and teach.
- Sciforma, Celoxis, Workfront, Teamwork Projects, Podio, ProjectManager.com, Easy Projects, ProWorkflow, LiquidPlanner, Genius Project, Project Insight, Wrike and EPM Live
- Project Management
- Professional Services
- Price
- Product Features
- Product Usability
- Implemented in-house
2. 3rd party Integrations + custom reports
- Some trouble getting custom reports done
- Online Training
- In-Person Training
- Collaborate in the project feed
- Check task / milestone status
- Invite external users
- Copy/update hundreds of tasks at once
- Salesforce
- API (e.g. SOAP or REST)
Mavenlink Your Way to Success - Your Team Will Love You For It
- Process Solidification - Mavenlink allows us to intuitively plan new processes and rework old ones within a template mode, that we can then convert into any number of projects that we need to. It's great to have the ability to rework templates as we see fit to optimize our workflow without needing to alter projects that are already in-process.
- Time Tracking is important to some of our clients. Our team enjoys how integrated time tracking is [done at] the task level. It's always right there near the task you're working on, so there's no time wasted by managing time in other external modules or softwares.
- Our team appreciates being able to know, right away, what the day's task load looks like. Mavenlink does an amazing job of showing what the team's workload looks like for the day, next 2 weeks, month...whatever you want. And it can get either as simplified or as granular as you need it to be in terms of hour allocation down to the person or by project. Mavenlink has mastered the 30,000-ft. view of the team's workload. It lets us make decisions at a glance, rather than rifling through project documents, trying to hunt due dates.
- For as much as I use Mavenlink's templating capabilities, it is rather finicky to learn at its current version. There is a "steeper-than-I'd-recommend" learning curve associated with it. However, once you learn what works and what doesn't, it's no longer an obstacle. I will say, though, that Mavenlink is amazing when it comes to listening to the user that has feature recommendations and bug notifications. I'm on a first-name-basis with my support contact at Mavenlink, and she is absolutely amazing as my personal liaison direct to the Mavenlink engineering team.
- Mavenlink has been amazing in allowing us to quickly generate better job processes and workflows, and then implement them in a same day manner. Intuitively adjusting templates and converting them into the next project on deck is a snap.
- Mavenlink has AMAZING customer service. They are 100% open to feature requests, and jump immediately onto problems or questions that I have.
Before Mavenlink, we had no easy way of comparing our scheduled project time to actual time - our resource schedules were completely disconnected from all of our project plans. This meant all reporting calculations were done in Excel reports. Now, we have much more powerful reporting capabilities.
- Reporting: Mavenlink has extensive reporting capabilities that fulfill almost all of our needs. We used Analytics for basic, daily reporting, and we use Insights for a "deeper dive". When we need something different from what Insights provides out-of-the-box, we can build custom reports & dashboards.
- Resource planning: Mavenlink far surpassed all other tools when we looked for their attention to resource planning capabilities. Managers are very happy with the ease of use and flexibility when looking to see their reports' schedules.
- Customer service: the support we've gotten from all levels of the Mavenlink team is outstanding, whether it's getting questions answered, hearing suggestions for features, providing training, or giving process input.
- Finer points of building a project plan: Mavenlink has a solid foundation for project plans - creating and assigning tasks/dates/metadata is pretty simple. Unfortunately, the Task Tracker and Gantt views don't have all the same functionality or show the same information, so we have to use some workarounds or work specifically in one view to keep all the timelines accurate. Since our implementation, Mavenlink has released a number of improvements in this area, and I'm told there are more to come.
- Time tracking: A basic timesheet is available, but some of our staff have qualms with the usability of the timer and the experience of entering their time. Mavenlink was receptive to our feedback, and they're planning on addressing the issues in a future release.
In our case, the team that researched tools and managed the Mavenlink rollout also became the resident Mavenlink power-users. Having some "go-to's" on staff was important for my company's acceptance of the organizational change - this isn't Mavenlink-specific, but an important consideration nonetheless.
- Our Traffic Managers can spend more time on capacity planning, facilitating resource resolution, and process improvements vs. prepping all the filtered resourcing information our PMs and managers need to review.
- Workfront (AtTask at the time) didn't have anywhere near the same resource planning usability or functionality. They were significantly more expensive without some of the key features we needed.
- Microsoft Project has a much more familiar editing interface, but we were limited with the licenses that would let everyone open an .mpp. We also didn't have the support for the shared server that might have allowed that and joined our resource and project planning - even when we looked at this though, overall it didn't seem as user-friendly.
- Project Management, Traffic Management,Time Tracking, Reporting
- I need to report on my project team's hours burn
- I need to see what projects my direct reports are working on
- I need to track my time
- Tracking internal department budgets
- Building extensive custom reports with Insights
- Tracking custom project metadata
- Creating estimation assets within Mavenlink
- Automatically updating a sprint's % complete based on JIRA tickets' completion
- We replaced Microsoft Project because our project managers' project plans weren't easily connected to our resource planning.
- We replaced Harvest for time tracking because comparing our scheduled to actual time was critical for gaining project insight.
- Price
- Product Features
- Positive Sales Experience with the Vendor
- Implemented in-house
- We rolled out resource planning first, to get all managers, PMs, and AMs used to the interface. This is where we had the biggest usability issues in our old system, and it only required 1 main admin (Traffic Manager), so it was relatively painless to rollout.
- A month later, we introduced project planning to Project Managers and coordinated the transition of all new projects being started in Mavenlink.
- A month later, we rolled out time tracking to the entire staff.
- For any pilot users or process planning, account for the average workload and # of projects that different roles might have.
- You can't really have too much good documentation, as long as it's well-organized and easy to find.
- Staff being upset that Mavenlink didn't let you restart the timer (adding time to the time already logged) on an saved time entry.
- We didn't make it clear that Master Planning was permanently editable by all Reports Viewers. People thought that they were changing was only for their account or would be able to be "cancelled" before it was saved.
- Online training
- In-person training
- Self-taught
- Identify your user groups and map the most needed permissions to those existing in Mavenlink.
- Identify any integrations you'll want set up. If you have internal development resources, book some of their time for any integrations that might need to use Mavenlink's open API.
- Identify & document your end-to-end project lifecycle, include process steps and responsibilities for various roles along the way. This will let you map any necessary functionality to Mavenlink.
- Seeing what staff is available in a given time period
- Seeing the entire project timeline in the Gantt chart
- Creating project templates for quick reuse
- Accounting for staff vacations when scheduling work
- Quickly updating dates & statuses in project plans
- Pipedrive
- File import/export
- Single Signon
- API (e.g. SOAP or REST)
- N/A
- N/A
They started out good for the price.
- QuickBooks integration
- They did not perfect the basics of user interface before adding more functionality. The dashboard is fixed width, non-responsive and not customizable.
- Locked into a contract with no control over software change impact.
- Poor customer service. Quote company policy and user agreements only.
- The software now lags causing decreased productivity. Upwards of 20-30 seconds sometimes to load pages and log time.
- Software changes without options to stay at current version or customize has increased lag in usage...extra clicks to do things now further slowing productivity.
But all of this has changed for the worse. This was the first solution we have tried and would like to move on to better, but are now locked into a contract until next year.
- Task tracking
- Employee productivity
- QuickBooks integration
- We will not use it in the future
- Price
- Product Features
- Product Usability
- Implemented in-house
- Adding outside contractors to the software
- Creating tasks
- Assigning tasks
- Creating projects
- Reviewing current tasks
- Reviewing users assigned projects
- Getting a clear budget picture