DocLink is an integrated document management system from Altec headquartered in Laguna Hills, California.
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Flip PDF Pro for Mac
Score 5.0 out of 10
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Flip PDF for Mac from FlipBuilder is designed to make it fast and easy for Mac users to convert ordinary PDF files into mobile friendly eye-catching brochures or magazines with amazing page-flipping effect. Integrated with hundreds of templates and themes, the Mac program enables you to create an unique and impressive digital magazine, brochure or catalog within minutes.
It's a great tool that works well to automate processes and, once set up, reduce admin time on things like tracking the approval process. However, it can be challenging to initially set up because it requires an understanding of the process in the first place. We have a team of business analysts who work for us so one of them was assigned to understand our own internal processes and then set up the relevant workflows. I think without this we might have struggled. We also each use the expense receipt feature which is great. You can in a receipt and using OCR the expense forms are automatically populated. You do need to manually check it but this saves a lot of time in filling in forms. As we now have a workflow in place it is straightforward to submit your monthly expense report for approval straight afterward. The document tracking feature is good too - who has seen, worked on, or needs to see the document. It means we were able to stop using Slack.
It's great for presentations. It makes even the most drab presentation more interesting, and gives you the ability to add animated elements to your presentation. Everybody uses Microsoft PowerPoint, but for Mac it's a little slow and unresponsive. Flip PDF Pro for Mac kind of solves that issue – you can build your project in InDesign, export it out, then import it into Flip PDF Pro. It sounds like a bit of a process but it's actually very easy. Any designer can pick it up and run with it.
You can customize or add certain things like your title, logo, toolbar icon appearance, background, fonts, etc. It feels a lot like a design program – which is nice, as a designer.
The program allows you to embed almost any sort of media into your flip book – GIFs are easy to add in and work with, they add a dynamic element to your presentation (which wasn't possible before).
You can create these things called “hot spots” – basically certain trigger areas in your document that can activate something when clicked – like take you to a e-commerce site, for example.
My documents sometimes had a problem with import and output – sometimes it would take a substansial amount of time to export something.
In their mulit-lingual version, our freelance linguist caught some mistakes, some words were not translated or translated into other languages – which can make us look pretty bad.
There's a limit on audio you can output for each page in your document – it had to be "one audio for two pages".
DocLink is VERY user-friendly! The daily functions are easily taught to non-financial individuals. It's easy to understand and easy to manipulate with a simple, functional layout. The Administrative module is not too complicated, but it would be more effective if there was a more thorough "help" section or an online forum for users. All of my knowledge is self-taught, trial and error, but it would be helpful for a new user to have an online resource to address questions or issues.
DocLink is quite reliable and effective. Scanned documents are easy to read with very slight loss of integrity. Pages load quickly with occasional lag loading very large files. We use DocLink with MS Dynamics SL, and the two systems perform well together without much interruption or ambiguity in the process. One issue we have is in relation to the number of licenses and issues we have when a session will not close upon exit, thus suspending an available license rendering it unusable. Although very infrequent, IT has had to manually "end" a session to clear the license.
Document sender u can only send one at a time, doclink sends mass emails all at once and can archive all your documents, making it a complete solution.
There are several PDF conversion programs out there, but really Flip PDF Pro for Mac is probably the best one that I've encountered. The amount of versatility in the program really sells it to me. It works just like a design program, but as a customizable PDF, and it's easy-to-use interface really helps speed things up with our workflow and process. There's a lot of competitors out there, but none of them really stack up.
Now set up it has significantly reduced admin time for everyone. I would say on average 1-2 hours per month per staff member spent on expense forms and submissions.
Cancelled paid version of slack as no longer needed.
