DualEntry vs. QuickBooks Online Advanced

I’ve been able to utilize functions within QuickBooks Online Advanced to serve purposes that were not the original intent. For example, when project management was first introduced, I saw the opportunity to use it for grant management, and as the functions have evolved, so have the possibilities. The unlimited use of classes allowed me to track income and expenses across 3 separate EIN entities, with a total of 28 departments, and produce clear, efficient, and reliable reports for internal use and federal and state reporting without having to have 3 separate accounting systems. When the State of Maine approved 10 public charter schools, I was able to introduce and implement QuickBooks Online Advanced to 8 of the 10 schools in a way that met State and Federal reporting requirements and needs. This allowed the schools to have affordable accounting systems that met the complexities of Maine State Department of Education reporting. In my current CFO role, I learned we have a need to manage shared customers across five entities and our current IES system does not meet our customer management needs.

Incentivized

• Budgeting is easy to input. Our entities have multiple departments, so using classes to separate and report the results of each department is important.
• Reports are easy to customize to provide meaningful data to the board and department managers.
• QuickBooks Online Advanced has a large market share of accounting software in use, so it is relatively easy to find new employees with prior experience with QuickBooks Online Advanced.
• Able to open both entities at the same time, which is helpful due to the number of transactions between the two entities.

Incentivized

• The Help function associated with QuickBooks Online Advanced is good but it could be improved. Sometimes it is difficult to use when you do not spell a vendor name, for example, correctly.
• The Merge feature is very handy for combining duplicate entries, but it would be nice if the operation were available for all users, not just those at the Accountant level.
• I have noticed that when one makes a deposit with multiple customers, the reports do not list them separately and the customer names are difficult to search for. I have a workaround by typing the customer names in the memo field, but it would be nice if the Name field was searchable and appeared in Reports.

Incentivized

It has become second nature to use Quick Books at the company. If you need a report you log in and pull the report. It helps expedite reconciliation of bank accounts, the automation of most tasks make it easy to get mundane tasks completed quickly.

Incentivized

QuickBooks Online Advanced is highly usable and intuitive for most day-to-day financial tasks. Its interface is clear, and core functions such as invoicing, reconciliation, and reporting are easy to perform. While some advanced features like report customization or integrations can be less straightforward, overall the platform offers a smooth and efficient user experience.

Incentivized

In the 5 years I have been using it, I cannot recall there ever having been an outage or not being able to access the system. Sure, there are issues with internet speeds sometimes that are unrelated to Intuit but it is a very reliable system.

Incentivized

Since we do not integrate the software with other systems, I do not have any issues with speed related to that. Pages tend to load pretty quickly, but there are times when reports or other pages take a little longer to load than usual. It is not an overly frustrating amount of time, though, and it happens infrequently.

Incentivized

The online training is good enough.

Incentivized

I did not participate in this part particularly much. The implementation was simple and easy to perform. There were not any major issues that arose during the process. QuickBooks has made the processes pretty streamless and I believe they had anticipated many difficulties ahead of time. This was easy enough

Incentivized

After using QBO, QBDP is marvelous. Take a cue from the desktop version. Vendor, Customer and Employee centers are great. Reporting is okay, but I can live with that. Payroll is excellent and I even file and pay my own taxes. I like that control. The fact that you can open multiple windows at one time is a God send. I do post mortems on all of the jobs and I may have 5 reports open at one time. (This would not be necessary if your reporting was better, linking more of QBDP database.) Everyday I am interrupted in a task to do a new one and I can go to exactly where I was in the previous task because I have multiple windows open. I am not going to stop harping on this until you do something about it. ALSO, I am not using your AI in QBOA

Incentivized

Software is very flexible

Incentivized

• QBOA has shown my clients the increase and decrease of my monthly income activity
• I am able to project my income and spending more easily
• The P&L reports has shown me a lot and by customizing to focus on my income and expenses has allowed me to better budget

Incentivized