iOFFICE by Eptura vs. QReserve Meeting Room and Desks

You can book multiple spaces for the day with one log in. IOffice is easy to use / I was trained by reading a few PowerPoint slides and could use it immediately. With Covid protocols in place it was important in be able to book space when needed since many of our offices were closed due to mitigation efforts

Definitely great for booking meeting rooms, private conference rooms, etc. I wish there were more options for viewing a sort of "who's in the office when" schedule. I would also like some sort of weekly reminder function -- e.g. can you send a message to the whole team (generated by QReserve) every Monday morning to remind them to book space in advance if they will be coming into the office in-person at all that week. One thing I will say is that their customer service team is VERY helpful and responsive any time I've reached out to them (which is definitely not the case with so many other tech / software tools!)

Incentivized

• It is very good at plotting out office seating.
• We also use it for mail and package logging and notification and tracking.
• It is very useful in creating seating charts and floor plans.

Incentivized

• Can add photo and description for each room that is available for booking
• Can see the full schedule of what has been reserved, both by day / week and by room
• Custom fields for staff to enter info about what the space is being used for when they reserve it

Incentivized

• The thing I would like to see is the ability to add the office or room dimensions and plot out seating such as in conference rooms.
• The version I have requires me to have to contact the company rep to make changes to the configuration in the software.

Incentivized

• Better visibility of who has booked which space
• More pricing tiers -- the free version is not quite enough, but the cheapest paid version has way more features than we need
• When booking a space, some of the fields to customize the details on what the space is being used for are not intuitive / obvious enough, so my staff often do it incorrectly

Incentivized

User-friendly and quick to catch on to.

Incentivized

I was an end user and was not involved in the selection of the systems

We looked at Skedda and a few others. I can't remember the specifics since it was over a year ago, but QReserve definitely seemed the best in terms of price, ease of implementation, and ease of use.

Incentivized

• 100% of staff you needed to be in office were required to use iOffice
• Follow up surveys on iOffice use had a 95% positive response by users
• Once pilot was completed, over 350 staff completed training and used iOffice since 2021

• Less stress for staff wondering if a space is going to be occupied when they need it for an in-person program
• Assurance for our therapists that they can ensure a private space when meeting with clients
• Easy for administrators / less busy-work managing the space. When someone needs a space, I just tell them "book it on QReserve!"

Incentivized