SAP Ruum vs. ShareBase (discontinued)

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
SAP Ruum
Score 9.0 out of 10
N/A
SAP Ruum is a presented by the vendor as a lightweight project management, task management, and collaboration software, with use cases and templates for marketing, sales teams, HR tasks (e.g. onboarding), or organizing information for sharing with stakeholders.N/A
ShareBase (discontinued)
Score 9.3 out of 10
N/A
ShareBase is a cloud-based, enterprise file sync and share solution from Hyland, that provides a simple experience to store, search for and share content securely. Going forward Hyland will no longer offer the product.N/A
Pricing
SAP RuumShareBase (discontinued)
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
SAP RuumShareBase (discontinued)
Free Trial
NoNo
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Features
SAP RuumShareBase (discontinued)
Project Management
Comparison of Project Management features of Product A and Product B
SAP Ruum
9.2
2 Ratings
16% above category average
ShareBase (discontinued)
-
Ratings
Task Management10.02 Ratings00 Ratings
Gantt Charts9.01 Ratings00 Ratings
Scheduling10.02 Ratings00 Ratings
Workflow Automation8.82 Ratings00 Ratings
Mobile Access9.01 Ratings00 Ratings
Search8.82 Ratings00 Ratings
Visual planning tools8.82 Ratings00 Ratings
Communication
Comparison of Communication features of Product A and Product B
SAP Ruum
8.8
2 Ratings
9% above category average
ShareBase (discontinued)
-
Ratings
Chat8.82 Ratings00 Ratings
Notifications8.82 Ratings00 Ratings
Discussions8.42 Ratings00 Ratings
Surveys8.22 Ratings00 Ratings
Internal knowledgebase8.42 Ratings00 Ratings
Integrates with GoToMeeting9.01 Ratings00 Ratings
Integrates with Gmail and Google Hangouts10.01 Ratings00 Ratings
Integrates with Outlook9.01 Ratings00 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
SAP Ruum
8.4
2 Ratings
3% above category average
ShareBase (discontinued)
-
Ratings
Versioning8.22 Ratings00 Ratings
Video files7.82 Ratings00 Ratings
Audio files8.22 Ratings00 Ratings
Document collaboration8.82 Ratings00 Ratings
Access control8.42 Ratings00 Ratings
Advanced security features8.22 Ratings00 Ratings
Integrates with Google Drive9.01 Ratings00 Ratings
Device sync8.22 Ratings00 Ratings
Best Alternatives
SAP RuumShareBase (discontinued)
Small Businesses
Stackby
Stackby
Score 9.8 out of 10
SugarSync
SugarSync
Score 10.0 out of 10
Medium-sized Companies
Troop Messenger
Troop Messenger
Score 9.7 out of 10
M‑Files
M‑Files
Score 9.2 out of 10
Enterprises
HCL Connections
HCL Connections
Score 9.0 out of 10
M‑Files
M‑Files
Score 9.2 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
SAP RuumShareBase (discontinued)
Likelihood to Recommend
9.4
(2 ratings)
10.0
(1 ratings)
User Testimonials
SAP RuumShareBase (discontinued)
Likelihood to Recommend
SAP
Ruum [by SAP] is well-suited for the task creation and assignment with the responsible persons for the follow-ups and collaboration, which can be used for both internal or external projects. Ruum [by SAP] can also be used for internal tasks, milestones, project and workflow management and team management functionalities respectively. Ruum [by SAP] may not be well suited for those who want to use the CRM tools for the related marketing activities management in [a] particular situation.
Read full review
Discontinued Products
Sometimes, there are professors and teachers that need to share with other people of the same department certain information to help them to improve their classes or just to communicate something that might be easily uploaded there than in other platforms or software. Also, it can help people of different departments to be aware of the contents that students are seeing constantly in classes.
Read full review
Pros
SAP
  • Ruum by SAP supports brainstorming, and in the end, there is content management.
  • Further, Ruum by SAP helps in task and backlog management.
  • The processes are also well mapped.
  • Goal setting and feedback tracking are also included in the feature.
Read full review
Discontinued Products
  • It has a great capacity.
  • Allows you to collaborate and share with others.
  • Take care of privacy.
Read full review
Cons
SAP
  • Mobile device enhancement functionalities
  • Broader integration support with other systems
Read full review
Discontinued Products
No answers on this topic
Alternatives Considered
SAP
The starting price for Ruum by SAP is very affordable, and there is a free trial, available. Further, Ruum by SAP has all forms of training, which gives full knowledge to people who want to work with the software. Again, backlog management, where feedback is issued on the progress of every task is a major boost from the application.
Read full review
Discontinued Products
I think that there is important to understand that there are some software or platforms that more than stacking up between them, complement each other to have a great diversity of tools and instruments for creating and presenting information in different ways. In this case, ShareBase is completely different than most of these pages and that makes it a valuable tool.
Read full review
Return on Investment
SAP
  • No code knowledge required for Ruum application
  • Effective collaboration with external parties
  • Better project planning and milestones management
Read full review
Discontinued Products
  • Collaborating processes are benefitted.
  • Makes smaller the time of sharing documents and files.
  • Allows everyone to protect their information while communicating with others.
Read full review
ScreenShots

ShareBase (discontinued) Screenshots

Screenshot of ShareBase offers a Guided Uploads option for securely capturing the types of documents necessary to support a transaction within a business process intuitively and optimized for mobile devices without requiring a app to be downloaded.Screenshot of Link shares can be a single document share or a folder of documents, including any sub-folders within the parent folder.  Each link share includes the appropriate rights (download, modify, view-only) as well as how long the link will stay active, with both items able to be controlled by an Administrator.Screenshot of The majority of link share recipients use ShareBase on mobile devices so the link share experience has been designed and optimized for those devices without requiring an additional app to be downloaded on their devices.Screenshot of ShareBase allows organizations to brand the user experience when securely sharing and receiving content with individuals outside of their organization.