Cvent Event Diagramming Reviews and Ratings

Rating: 9.3 out of 10

Score

9.3 out of 10

Community insights

TrustRadius Insights for Cvent Event Diagramming are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.

Pros

User Interface: Many users have praised the user interface of the software, describing it as seamless, aesthetically pleasing, and highly functional. Several reviewers have mentioned that they found the interface to be intuitive and easy to navigate, even for inexperienced planners.

Rich Features: Numerous users appreciated the well-developed features of the software. They stated that the developers clearly understand event planning and conference centers. Many reviewers liked the rich inventory of equipment and features that can be added to floor plans, as well as the tools provided to communicate and track space needs. Some users felt that this extensive range of features set this software apart from others in the market.

Seamless Collaboration: The collaboration feature is one of the favorite aspects of this software for many users. They find it easy to work with meeting planners and show them changes in real-time. This collaborative aspect enhances communication efficiency between teams, making event planning a smoother process overall.

Reviews

53 Reviews

Cvent Event Diagramming is a win for event planners

Rating: 9 out of 10

Incentivized

June 5, 2025

Use Cases and Deployment Scope

We utilize Cvent Event Diagramming nearly every day at our event agency. We utilize it to create floorplans for indoor events, and outdoor festivals and programming. We love Cvent Diagramming for multiple reasons, but two main reasons are:

1. We use the "collaboration" feature often to share live updating links with our clients.

2. We are able to receive floor plans from venues that are editable and scaled accordingly.

Pros

Scaling - I love that you can scale a layout in the program, and it tends to be pretty spot on. For example, we could have 20 different measurements for a street, once we type in a single measurement the rest auto fills (and is REALLY close to accurate).
Uploading - I love that you can upload images and mark all over them. Particularly, you can upload google earth images for outside festivals, and scale them accordingly.
Creating - In the program you can create a diagram based on the size of the room. For example, if you know you have a 40x80 tent, you can make a custom layout and build the whole thing.
Setup Templates - These templates make it easy for you to auto fill an entire room with rounds, rectangles or other formations without having to fill them all in individually.

Cons

Font Options - When you're typing in the floorplans you can't bold fonts. For example, if you want to label something small you can't really see the font well.
Shapes - I find myself using the shapes more often than the pre-fabricated objects. It's hard to tell what they are in the flat layouts. THAT being said, if you use the pre-fabricated objects they look REALLY cool in 3D view!
Groupings - Groupings work to an extent, but for example if you put 20 tables in a floorplan individually, and then you "group" them into one, you can't really edit the tables, chairs and width between tables and chairs all at once.
How To's - I wish industry standards were mentioned somewhere. For example, if industry standard is to have tables 4ft a part - I wish that was listed in here when you are formatting tables.

Likelihood to Recommend

I think Cvent Event Diagramming can be used for most use cases, indoor, outdoor, tent events, etc. It really is mostly built for indoor events, with the table/chair templates, but it works well for outdoor events!

Ellen Valdez, CMP

Event Manager at Platinum XP (11-50 employees)

Vetted Review

10 years of experience

View profile

Room Layouts with Cvent Event Diagramming Tool

Rating: 9 out of 10

Incentivized

December 27, 2023

Use Cases and Deployment Scope

Cvent Event Diagramming is used in our organization to create floorplans and mapping of events. It is an easy tool to assist with seating charts. The program is quite easy to use and understand - essentially a drag and drop system. This is a good product if you are often creating seating charts or room designs.

Pros

Ease of use
Easy to customize
Drag and drop
Easy to understand for end user

Cons

Could add some additional design elements
Better imaging
More realistic options
More options

Likelihood to Recommend

This is a great tool when you are trying to determine a room set up. It can also help with seating charts and just a general layout for your events. If you are not creating custom seating charges, this program may not be as necessary. If you are often designing room layouts with different headcounts and table sizes, this is great.

Verified User

Program Manager in Customer Service (51-200 employees)

Vetted Review

1 year of experience

Enhance your sale - easy to use!

Rating: 10 out of 10

Incentivized

September 12, 2023

Use Cases and Deployment Scope

Cvent Event Diagramming/Social Tables is a necessary tool to help planners plan their event in your hotel.

Pros

Virtual Tour
Precise Setup
Various Diagram export options

Cons

A way to set the front of the room so the chairs and tables face the right direction. This is helpful as we can use meeting spaces in different ways.
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Likelihood to Recommend

This has helped clients envision their event in our meeting space.

Zhaydrix Robles

Senior Sales Manager in Sales at Hilton (10,001+ employees)

Vetted Review

4 years of experience

View profile

G2 - Cvent Event Diagrarmming statistics

Rating: 9 out of 10

Incentivized

September 11, 2023

Use Cases and Deployment Scope

I use the Cvent Event Diagramming tool to show the set up crew exactly how the event needs to be set up. It is a powerful tool so nothing is misunderstood and everything cal fall into place where it should be. The changes are easy to make and you can share the floor plan with clients, cres, and catering.

Pros

3d floor planning
setting of difficult floor plants
understanding what is needed

Cons

more items to add to the floor plan

Likelihood to Recommend

I think well suited are difficult floor plants that simply explaining is not enough. Not suited would be the run of the mill set ups like theater or classroom style setups. It also assists with showing our set up crew exactly what needs to go where and will allow the builder to see if there is enough room to do what the customer is asking for.

Verified User

Professional in Corporate (1001-5000 employees)

Vetted Review

3 years of experience

Cvent Diagraming - Providing Accurate Mapping for Event Excellence!

Rating: 10 out of 10

Incentivized

September 9, 2023

Use Cases and Deployment Scope

We use this for diagraming all of our student center spaces in order to ensure compliance with fire code and capacity needs. I've also used Vizio and Powerpoint. But neither can do "scale!"

Pros

Diagramming to scale
Sharing diagrams with others for collaboration
Add on items to customize venue
Venue design and uploads

Cons

PDF print out a bit cleaner.
Allow for more robust collaboration in a shared environment (like a Google Doc)

Likelihood to Recommend

It's the best software I've used. It allowed me to collaborate on a huge event with multiple stakeholders to ensure the main planner understood the venue and capacity issues. It's also allowed me to realize the scope of venue needs and abilities. Very helpful in visualizing a space.

Lesley Irminger

Events Manager, External and Sponsored Events at George Mason University (5001-10,000 employees)

Vetted Review

5 years of experience

View profile

Great tool. Would buy again

Rating: 10 out of 10

Incentivized

July 11, 2023

Use Cases and Deployment Scope

We use diagramming to show customers and team members how a meeting room will be set up. It helps make sure all parties are on the same page so there are no issues on the day of the event.

Pros

Easy to use
Easy to customize
Easy to share diagrams with others.

Cons

We have not found anything that doesn't work well.

Likelihood to Recommend

Our meeting spaces are not perfectly square so this diagramming tool allows us to show a customer exactly what they are walking into. It is nice to be able to show them where AV, trash cans and water stations will be located

Verified User

Manager in Sales (51-200 employees)

Vetted Review

3 years of experience

Great for Visual Planning and Collaborating with Vendors!

Rating: 10 out of 10

Incentivized

April 16, 2022

Use Cases and Deployment Scope

Cvent Event Diagramming is an intuitive program that helps bring the room set-up to life. I appreciate having this tool to show my vendors and hotel contact the vision of how I would like the room set-up. I also like the ability to give them access so they can collaborate with me and help design the room layout.

Pros

Visual & Collaboration Tool

Cons

Ability to easily search venues and room, and download them into my account.

Likelihood to Recommend

This tool is bested used in planning out more intense set-up for events, or where you want to share with Vendors and Hotel Contacts where you would like certain items set-up in the room. I had previously used Meeting Matrix, and I appreciate the Collaboration access I can grant to vendors and contacts so they can help design the set-up based on them being the experts and knowing the space better.

Verified User

Project Manager in Marketing (5001-10,000 employees)

Vetted Review

1 year of experience

Leave the frustration behind!

Rating: 10 out of 10

April 5, 2022

Use Cases and Deployment Scope

I took the free course to gain professional experience and better understanding about spacing, arrangements, and practical designs for conferences and events. The program was easy to follow and I would recommend it to others who are just starting in the field or even those venues that are established. It’s easy to use and the training is purposeful.

Pros

Spacing
Placement of tables
Various designs of tables

Cons

Nothing

Likelihood to Recommend

This would be well suited for a smaller wedding venue to a large conference center. Also, consider it for conventions. The venue can easily be changed or altered if the number of participants change or the needs of the participants change. There’s no need in wasting time with a pencil and paper with the frustrations of erasing. Diagrams look formal for proposals.

Megan Hackney-Demirci

Graduate Student in Marketing at Graduate Student (501-1000 employees)

Vetted Review

1 year of experience

Helpful Visuals

Rating: 10 out of 10

March 15, 2022

Use Cases and Deployment Scope

This product has helped us sketch out what our needs will be with a venue and how we can best design an event to be successful for us, our colleagues, and our partners and attendees. Being able to have a visual tool in event planning is hugely helpful and valuable to a successful event and experience for attendees.

Pros

Visual tool for diagramming
Allows us to show our business partners how things will look
Allows us to identify issues with a space before arriving onsite

Cons

There's a little bit of a learning curve

Likelihood to Recommend

It was very appropriate for designing seating plans for new spaces or venues.

Katie Robinson

Meetings and Events Coordinator at FNIH (51-200 employees)

Vetted Review

2 years of experience

Great event planning tool!

Rating: 9 out of 10

December 19, 2021

Use Cases and Deployment Scope

I used Cvent Event Diagramming to create floor plans for events. We used it to make sure the layout was accurate and proportional, and that we could fit the necessary furniture and technology into the room when fully occupied. I like that you can accurately design the space needed. I would recommend it to any event planner/designer of any company/industry.

Pros

Ability to color code
Proportional distancing between furniture
Local floor plans

Cons

Create more custom items

Likelihood to Recommend

If you're planning an event in a specific space that may be too large, or vice versa, it's a great tool to create the right atmosphere to fit the event.

Verified User

Manager in Marketing (51-200 employees)

Vetted Review

2 years of experience

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Cvent Event Diagramming is a win for event planners

Rating: 9 out of 10

Incentivized

June 5, 2025

Use Cases and Deployment Scope

1. We use the "collaboration" feature often to share live updating links with our clients.

2. We are able to receive floor plans from venues that are editable and scaled accordingly.

Pros

Scaling - I love that you can scale a layout in the program, and it tends to be pretty spot on. For example, we could have 20 different measurements for a street, once we type in a single measurement the rest auto fills (and is REALLY close to accurate).
Uploading - I love that you can upload images and mark all over them. Particularly, you can upload google earth images for outside festivals, and scale them accordingly.
Creating - In the program you can create a diagram based on the size of the room. For example, if you know you have a 40x80 tent, you can make a custom layout and build the whole thing.
Setup Templates - These templates make it easy for you to auto fill an entire room with rounds, rectangles or other formations without having to fill them all in individually.

Cons

Font Options - When you're typing in the floorplans you can't bold fonts. For example, if you want to label something small you can't really see the font well.
Shapes - I find myself using the shapes more often than the pre-fabricated objects. It's hard to tell what they are in the flat layouts. THAT being said, if you use the pre-fabricated objects they look REALLY cool in 3D view!
Groupings - Groupings work to an extent, but for example if you put 20 tables in a floorplan individually, and then you "group" them into one, you can't really edit the tables, chairs and width between tables and chairs all at once.
How To's - I wish industry standards were mentioned somewhere. For example, if industry standard is to have tables 4ft a part - I wish that was listed in here when you are formatting tables.

Likelihood to Recommend

Ellen Valdez, CMP

Event Manager at Platinum XP (11-50 employees)

Vetted Review

10 years of experience

View profile