Google Calendar Reviews & Insights

Score9.3 out of 10

334 Reviews and Ratings

Overview

Synthesised from 6 reviews | Last Published May 27, 2026

Google Calendar serves organizations primarily for managing and coordinating meetings and team availability, addressing scheduling inefficiencies and distributed team challenges. In TrustRadius reviews, it is widely adopted for scheduling internal meetings, a use case cited by 4 of 6 reviewers, and for coordinating remote teams. Reviewers frequently highlight its strong capabilities in providing clear visibility into team members' schedules and robust meeting integration features.

Reviewers also note its positive impact on operational efficiency and time utilization, particularly through its seamless integration within the Google Workspace ecosystem. However, 3 of 6 reviewers report slow or unreliable updates with other calendar system integrations. Additionally, some users experience issues with the mobile application, such as erroneously adding events or difficulty subscribing to external calendars. Overall, the platform is seen as a valuable tool for optimizing scheduling processes and supporting organized daily business activities.

Pros

Clear visibility into team members' schedules
Efficient internal meeting management and coordination
Robust meeting integration features
Seamless integration within the Google Workspace ecosystem
Enhanced operational efficiency and time utilization

Cons

Slow or unreliable updates for integrations with other calendar systems
Mobile app issues, including erroneous event additions
Difficulty subscribing to external calendars on mobile devices
Challenges managing unsolicited meeting invitations
Lack of a "focus mode" to prevent disruptions

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Google Calendar Reviews

31 Reviews

Seamless integration and ease of use

Rating: 10 out of 10

Incentivized

February 17, 2026

Use Cases and Deployment Scope

We use it to schedule meetings, whether those are ad hoc or recurring. People also use it to let people know when they'll be out of the office, or what their standard working hours are. Overall it makes it much easier to manage a fully remote team because we know when everyone is available.

Pros

set recurring meetings
integrate with tasks that are assigned to people with due dates
see the availability of coworkers to find an appropriate meeting time

Cons

The booking page is really helpful for external people who want to chat with me, but so few people use it, that it makes it more frustrating. The solution exists but nobody is using it. It needs to be highlighted more
You have to switch between email accounts or set up additional calendars to schedule work events vs personal events
integrations with other calendars don't update quickly, so sometimes a coworkers vacation doesn't show up in the calendar until much later

Likelihood to Recommend

It's great for meetings, events, tasks, meeting and event locations, synchronizing across time zones, setting up video conferencing through Google Meet. With these features it's really easy to create events with internal or external people. The integration with the Zoom calendar, Microsoft Teams, and other video conference software makes it easy to centralize everything. I also like adding webinars to my calendar so people know when I'm available

Verified User

Manager (51-200 employees)

Vetted Review

6 years of experience

User Friendly and Increases Productivity

Rating: 10 out of 10

Incentivized

February 7, 2026

Use Cases and Deployment Scope

I use it to stay on top of my tasks, schedule meetings with teammates, and see when my team is in meetings so I can know when to send messages vs when not to. I also like the easy integration with Google Meet and Slack to stay on top of all communications in one tool suite.

Pros

Integration with Google meet for easy meetings.
Integration with slack to let my teammates know when I’m on a meeting when they message me.
Having visibility into all teammates calendars even outside of my direct team.

Cons

Make it easier to subscribe to other calendars on mobile
Recaps of my week and what kind of meetings I need to prepare for
Automatically record my meetings

Likelihood to Recommend

I like how interactive Google Calendar is especially with colors and different types of events. It helps me color code my own tasks but also my teammates’ schedules to know when the best times are to collaborate with them. I also like that holidays are automatically synced so I know what I can look forward to.

Verified User

Employee in Marketing (201-500 employees)

Vetted Review

10 years of experience

Google Calendar - Solid product

Rating: 9 out of 10

Incentivized

February 1, 2026

Use Cases and Deployment Scope

We utilize Google Calendar to collaborate with team members across the org. We are a fully remote company so having a central location to view co-workers schedule is a must. We also utilize it to schedule meetings with vendors and some in our org use it to schedule meetings with clients.

Pros

Easily see other team members availability
Easily block out time in my own calendar
Can view multiple team members schedule

Cons

Outsiders have added random meetings to my calendar
A feature to easily switch to "focus mode" to not get random invites to meetings

Likelihood to Recommend

Perfectly suited for a remote company that needs org wide collaboration. Not as important when needed to quickly chat with someone over something like Slack.

Victor Santo

Security Engineer in Information Technology at People Data Labs (51-200 employees)

Vetted Review

4 years of experience

Google Calendar for the win

Rating: 10 out of 10

Incentivized

January 30, 2026

Use Cases and Deployment Scope

We are a non-profit organization, and we are also a child care center. While we are one business, it sometimes feels like two businesses due to the nature of our industries. Google Calendar helps me keep track of everything. I use it for meetings with donors, parents, community partners, and even my own staff. I set reminders, and it helps me not be late for everything!

Pros

Multiple Calendars
Virtual Meeting Tools
Subscription to outside calendars
Consistency

Cons

.ics integration
More intuitive with adding guests
Mobile app can be touchy, adds extra events

Likelihood to Recommend

Google Calendar helps keep me on track. I have it set to remind me 10 minutes before any event, which helps me prepare and finish what I'm doing before the next thing. I have it set up on my Apple watch, so it's like a little assistant tapping my wrist when I have an appointment.

Aleyna Mitchell, MLD (née Speicher)

Director of Development and Community Outreach at El Campito Child Development Center (11-50 employees)

Vetted Review

7 years of experience

Verified on LinkedIn

Google Calendar is a must have.

Rating: 10 out of 10

Incentivized

January 20, 2026

Use Cases and Deployment Scope

Google Calendar is a great (and essential) tool for businesses. It allows users to control their calendars and also "booking links" for different types of events/appointments. If you want to talk to your customers, you can create 20-minute events or links, and let them book the time that works best for them. If you need to talk to a different set of users about a different topic, you can create another event, for example, lasting 40 min. Google Calendar will automatically update and adjust availability. It's a great tool, and a must-have.

Pros

Booking Links.
Share Calendars (Assistants, Colleagues, Personal).
Add Zoom room links or Google links.

Cons

OOO Feature shared in coworkers calendars.

Likelihood to Recommend

I use Google Calendar largely in my professional and personal routines. I don't think I could plan my weeks and months any better. The mobile apps are great, and you can update, create, or cancel events and meetings on the go.

Dacio Appolinario

Marketing Automation Advisor in Marketing at ROYAL Corp (11-50 employees)

Vetted Review

7 years of experience

Google Calendar Review

Rating: 10 out of 10

Incentivized

November 17, 2025

Use Cases and Deployment Scope

I use it every day to schedule internal meetings and external meetings. I live by my calendar, so I'm viewing it at least once every hour.

Pros

I love the customization functionality. You're able to add different colors. So I add pink for external, yellow for internal. So it's just at a glance I can see what I had going on that day.

Cons

Well, one thing that was updated was the functionality to add times within your calendar invite for someone else to pick different times. So that's new, which I love. But thinking about it, I can't really think of anything that is lacking that I would need.

Likelihood to Recommend

I think it's appropriate for everyone that meets with customers, meets with people within their businesses. I even put my personal calendar on my work calendar. I'm just looking at it every day, so I think everyone could use it.

Rebekah Little

Account Executive in Professional Services at Salesforce (10,001+ employees)

Vetted Review

5 years of experience

I use it every day!

Rating: 10 out of 10

Incentivized

January 2, 2025

Use Cases and Deployment Scope

I use Google Calendar every day. It helps me keep my schedule clean, and keeps me on task. I am constantly using it to create meetings both internal and external, and can easily attach meeting links for virtual meetings. It's literally the first thing I look at when I get to work, and the last thing I look at when I leave.

Pros

Makes it easy to schedule meetings and block off time
I can see everyone in my org's calendar's as well which makes it convenient when scheduling calls with multiple people so I can see when they have overlapping availabilities.
Integration with Zoom and Microsoft Teams for video calls that can be added from the calendar invite itself

Cons

Sometimes the meeting invites don't show the entire meeting name in the email, and you can't hover over it or anything to see what the full title is.

Likelihood to Recommend

It's great for scheduling your own time for your own day and tasks. It's also great for scheduling meetings with other people internally and externally. We also have it connected to our internal office meeting room scheduler, which makes it great for room assignment, but sometimes we have some issues with it kicking you out of the room and giving it to somebody else. Probably our issue to resolve, but it's something that happens.

Verified User

Contributor in Sales (1001-5000 employees)

Vetted Review

5 years of experience

Great for Scheduling and Tracking Everything

Rating: 10 out of 10

Incentivized

December 18, 2024

Use Cases and Deployment Scope

Each employee can track their work events and tasks separately while also being able to share events to the entire organization.

Pros

Multiple calendars make it easy to track things and remain organized
Being able to alter the view between, day up to year is very helpful
Is easy to schedule appointments and meetings with other team members and clients

Cons

It would be nice to limit my view to my working hours - either in the day view or week view

Likelihood to Recommend

Google Calendar is great for tracking work events and tasks and scheduling inside and outside of the organization. It seamlessly works with all other google products making notetaking, scheduling, and many other tasks extremely easy.

Bronte Gordon

Head of Social Media Marketing in Social Media at Raven Marketing, Inc. (1-10 employees)

Vetted Review

10 years of experience

Great for straightforward calendar management

Rating: 8 out of 10

Incentivized

December 17, 2024

Use Cases and Deployment Scope

Schedule meetings, set some repeating tasks, define agenda's, show when I'm available or in vacation. Set the link for the meeting of Google hangout. Seeing other colleagues availability to be able to schedule a meeting or know if they're joining or not and also being able to open some space for interviews.

Pros

Find a space in my calendar and the rest to meet
Show you some analytics of how your week is
Adding different types of calendars and managing them
Visualizing my calendar and moments of free time

Cons

Being able to group a team much easier so I don't have to add the same people over and over again without having to have access right to create a Google group
Room or space management, because of repeating events the rooms of the office tend to be always "occupied" but not everyone is there due to how the new hybrid way of working is
Better way of working together in the calendar events where it's easier for the team to prepare if I give a clearer better UI of all the documents/presentations they might need to look over

Likelihood to Recommend

It's great for a mid to large company where you need to schedule time and meetings with the company. For smaller teams and companies it might not make sense to use it. Overall it's quite handy to have a shared calendar space with a team and schedule your meetings there.

Verified User

Team Lead in Product Management (51-200 employees)

Vetted Review

13 years of experience

Must have tool for professionals

Rating: 10 out of 10

April 20, 2023

Use Cases and Deployment Scope

Google Calendar is an excellent tool for scheduling events and meetings and planning your day. It is a great collaboration tool since you can view one's schedule and organize events accordingly. It also provides alerts before the scheduled event's time, which is great since one need not be memorizing or tracking each event manually. I use Google Calendar extensively for my daily professional scheduling and organizing meets.

Pros

Scheduling and manipulating time slots for an event or meet
Provides alerts before the scheduled event's time
Direct integration with google meet which enables the user to organize a hassle free meeting.
Subscription to other's google calendar's to keep a track of their schedule.
Integration of multiple calendars into one.

Cons

When multiple events are scheduled in a single time slot, the visualization of the events becomes confusing.
No integration with other video conferencing platforms other than google meet.
UI of Google Calendar's mobile application gets confusing when working with multiple calendars

Likelihood to Recommend

Google Calendar are a great tool for organizing professional events and meetings with multiple individuals, based on their available time slots. Its direct integration with google meet enables the user to easily navigate to the meeting link. The UI is also very user friendly and with minimal clutter which makes the UI very intuitive for the user.

Rajesh Maharana

Graduate Engineer Trainee in Manufacturing at Royal Enfield (10,001+ employees)

Vetted Review

4 years of experience

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