Name: What is NoteVault?
Uploaded: 2016-03-29T18:52:51.000Z
Duration: 1 min 31 s
Description: What is NoteVault?

Help Desk

Web and Video Conferencing

Customer Support

Bug  Tracking

Flowchart

Development

Higher Education

Education

Association Management

Business Intelligence (BI)

Collaboration

Data Extraction

Embedded Business Intelligence (BI)

File Sync

Risk Management

Streaming Analytics

Visual Collaboration

Enterprise

Accounting

Budgeting and Forecasting

Crypto Accounting

Loan Origination

Payment Gateway

Payment Orchestration

Finance and Accounting

Applicant Tracking

Background Check

Contractor Management

Corporate Learning Management

Diversity, Equity, and Inclusion (DEI)

HR Compliance

HR Management

Payroll

Recruitment Agency

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Authorization

C/C++ Integrated Development Environments

Cloud Storage

Container Management

Distributed Denial of Service (DDoS) Protection

Fraud Detection

Incident Response

Integration Platform as a Service (iPaaS)

Managed Private Cloud

Network Performance Monitoring

Relational Database Management Systems

Remote Monitoring and Management

Tower Servers

Information Technology

A/B Testing

AI Image Generation

Ad Serving & Retargeting

All-in-One Marketing

Content Management

Conversion Rate Optimization

Email Marketing

Event Registration

Heatmap and Session Recording

Landing Page

Marketing Automation

Personalization Engines

Public Relations (PR)

Retail Media Advertising

SMS Marketing

Sales and Marketing Automation

Social Media Management

Survey & Forms Building

Video

Video Editing

Web Analytics

Marketing

Project Management

Prototyping

Professional Services

Customer Relationship Management (CRM)

Sales Pipeline

Sales

Antivirus

Security

Automotive

Forestry

Vertical-Specific

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Labor interface learning curve: Some users have found the labor interface to be challenging to understand and utilize, requiring training to fully grasp its functionality. This sentiment has been expressed by multiple reviewers who have felt that the learning curve is steep and additional training is necessary in order to effectively navigate the labor interface.

Difficulties with adding pictures: Initially, some users experienced difficulty and clunkiness when trying to add pictures to the app. However, they were able to figure it out over time through trial and error. While there may have been a learning curve involved, users eventually became proficient in this aspect of the app's functionality.

Inconvenient report retrieval from archives: The app does not currently offer a convenient way for users to retrieve reports from the archives. This lack of functionality has been noted by some reviewers as an inconvenience, as it requires extra effort on their part to access previous reports stored in the archive section of the app.

Notevault is a versatile tool that is widely used in the field and supervision for various purposes. Users rely on Notevault on a daily basis to generate reports, track job progress through pictures, and monitor labor hours and materials. By using Notevault, the quality and accountability of daily reports and job status have significantly improved. This has become crucial as it provides contractors and owners with concrete proof of progress and work completed.

One major application of Notevault is in highway repair projects. It enables more thorough and accurate reporting by allowing users to document daily activities, track issues, capture progress photos, and record subcontractor information. Project superintendents utilize Notevault at every job site to facilitate communication and streamline daily reporting. By incorporating instant information sharing and easy team collaboration features, Notevault emerges as an essential tool across all types of projects.

In addition to construction sites, commercial plumbing contracting companies in Florida and Michigan also rely on Notevault for their daily project notes and communication needs with project managers and contractors. Moreover, Notevault proves invaluable in addressing the common challenge of foremen not turning in daily reports. By empowering them to record notes, take pictures, and track daily activities within the app, the accuracy and immediacy of reporting are ensured.

Furthermore, Notevault serves as a helpful tool for record-keeping purposes related to site issues, progress updates, manpower allocation, safety concerns, change orders, rental equipment management, and more. This comprehensive functionality is particularly beneficial in resolving disputes with clients and subcontractors.

Overall, Notevault has gained popularity among users due to its user-friendly interface, ability to capture real-time information, instant data sharing capabilities, ease of use for generating reports, as well as its effectiveness in enhancing communication between team members. With its wide range of applications in various industries such as construction and plumbing contracting, Notevault has established itself as a reliable solution for efficient daily reporting and project management needs.

Efficient Project Management: Many reviewers have found Notevault to be a fantastic tool for project management and reporting. They appreciate the ability to access the status and overview of projects and reports, which allows them to keep tabs on production and track the sequence of tasks. This feature has been mentioned by several users as a huge time saver, especially when job issues arise.

Accurate Documentation: Notevault is highly effective in proving the quality and condition of work. Users' workers are able to document and photograph project status and condition daily, providing ample evidence in case of any questions or disputes. The ability to save PDF versions of daily reports is particularly valuable, as it allows users to easily share status and conditions with interested parties or customers. Several users have noted that it's hard to argue with time/date stamped pictures.

Improved Communication: Users appreciate Notevault's communication features, finding it easy to keep other support staff in the home office up-to-date with project developments. They also value Notevault's unlimited picture-taking feature, which allows them to provide thorough documentation and context for each photo. The ability to edit and correct daily reports and have them reissued with new information is also found to be very useful by many users.

NoteVault is a construction reporting tool with three components. The Notes! app is supported by an audio-to-text translation service, and the Crew! app allows users to track labor, materials, and equipment quantities. The AlertMe! app supports group calls for issue notification.

Procore is a project management software designed specifically for the construction industry. Procore is cloud-based and allows unlimited users per instance, so that construction team members and stakeholders can all access project information and documents.

Custom Bundle

monday.com Work OS is an open platform designed so that anyone can create the tools they need to run all aspects of their work. It includes ready-made templates or the ability to customize any work solution ranging from sales pipelines to marketing campaigns, CRMs, and project tracking.

Basic

Standard

monday.com

NoteVault

Construction Management

Likelihood to Recommend

Likelihood to Renew

Usability

Construction Project & Field Management

Photo documentation

Jobsite reports

NoteVault provides innovative voice-to-text-based mobile reporting solutions for the commercial construction industry.&nbsp;
NoteVault enables superintendents to quickly and easily report project activity from the field using nothing but their voice and their mobile phone. This information is transcribed and made available through email or a web-based interface. NoteVault saves contractors time and money, while protecting against potential lawsuits.&nbsp;The company was founded in 2007 and is based in San Diego, California.

What is NoteVault?

How NoteVault speeds construction reporting time, increases transparency and helps avoid liability on construction projects. 

2016 Constructech Top Technology Company and Top Product for Mobile Reporting Software

Features related to collaboration between construction management and project execution (e.g. the office and the job site, general contractors and subcontractors)

Plan distribution & viewing

Users can compare different versions of plans, and view live updates/revisions to plans (usually from a mobile device in the field).

Plan markups & sharing

Users can annotate plans from the field and easily share plans/markups with other project stakeholders.

Document sharing

Users can share/attach other documents related to construction projects, such as specifications, contracts, drawings, etc.

Issue tracking & punchlists

Users can track issues from the field, and create punchlists upon substantial completion.

Users can document construction progress and/or issues by uploading photos from the field.

Users can create and share reports on jobsite safety, daily progress, etc.

RFI tools

Users can create, send, receive, and archive Requests for Information (RFIs), to record exchanges with subcontractors, vendors, and other suppliers.

Collaboration & approvals

Users can comment, send messages, and/or approve documents.

As-built drawings

Users can generate as-built drawings upon project completion, to reflect the exact dimensions and materials of the final work, including any changes made to the initial plans during the construction process.

Mobile app

Users can easily access the system from the field on mobile devices such as phones and tablets.

Submittal design and management

Tools that allow users to draft and build submittals, track their status, submit them online, annotate submittal PDFs, and send submittal approval online.

Checklists

Construction checklists allow you to link important elements in your construction project. Construction checklists detail specific information of activities and phases in your project.

Meeting Minutes

Tools that help you keep track of minutes in meetings.

Specifications

Construction specifications, also called specs, are the details for the work that needs to be completed in a construction project.

Change orders

A change order (or variation order) is a component of the change management process in which changes in the scope of work (or project brief) agreed to by the client, contractor and architect are implemented.

Estimating

A set of tools and applications that allow contractors to forecast, track, monitor, and adjust the cost of building a structure.  Cost estimates are used by project owners to determine the scope and feasibility of a project, and also for budget allocation. Contractors also use cost estimates when deciding whether or not to bid on a project and for bid creation.

Takeoff tools

Allow users to list the materials and quantities they will need for the project either manually from hardcopy blueprints or electronically from digital blueprints.

Job costing

Tracking and monitoring of the costs of all materials, labor, subcontractors, & equipment required for a given construction project. Allows users to compare actual costs to estimated costs, see how the job is progressing, identify which parts of the job are using the largest parts of the budget.

Cost databases

Pulls information from online databases and aggregates it to allow contractors to compare prices of materials from different suppliers.

Cost calculator

Application that calculates cost of estimated quantities and materials, typically within spreadsheets.

Bid creation

Allows users to use bid packages or templates to quickly and efficiently create bids based off of cost estimates.

Human Resource Management

Organizing, tracking and providing instant access to critical employee data, job profiles, transfers, promotions, and benefits information.

Employee demographic data

Administrators have the ability to enter detailed demographic data for each employee.

Employment history

Employment history is the ability to track previous positions held.

Job profiles and administration

Job profiles and descriptions can be created and edited.

Workflow for transfers, promotions, pay raises, etc.

Employee move workflow provides the ability to move employees to different positions and apply pay raises.

Benefits information

Organizational charting

Organizational charting is the ability to create hierarchical charts.

Organization and location management

Organization and location management allows employees to be managed across multiple geographical locations.

Compliance data (COBRA, OSHA, etc.)

Compliance capabilities ensure full compliance with federal workplace regulations by capturing required data in central database.

Payroll Management

Provides for pay calculation and benefit plan administration, in addition to managing direct deposit, salary revisions and payroll tracking.

Pay calculation

Pay calculation provides for computation of employee pay with state and federal deductions.

Support for external payroll vendors

Support for external payroll vendors is the ability to integrate with 3rd-party payroll services.

Off-cycle/On-Demand payment

Provide employees access to wages accrued during the pay period before the end of the pay cycle.

Payroll history for each employee

Benefit plan administration

Benefit plan administration is administration of health insurance plans and 401k plans, and other benefits.

Direct deposit files

Direct deposit is the ability to electronically transfer pay to an employee’s personal bank account.

Payroll tracking and auditing

Salary revision and increment management

Salary revision is the ability to modify individual employee pay.

Reimbursement management

Reimbursement management provides cash reimbursement for employee expenses related to business travel or other.

Statutory form management

Generation and management of tax forms (state and federal).