Many companies handle hundreds, sometimes thousands, of invoices a day. It’s not just about collecting the documents and making sure the right person receives them; it’s also about keying the data into the right programs, confirming the data matches, and paying the invoices ASAP to make the most out of early payment discounts.

With accounts payable automation, invoice processing speeds up considerably as well as reduces manual processing, thus minimizing the risk for human error. Rillion's (formerly Palette Software) automated accounts payable software handles the administrative work so employees can instead focus on exception handling and analysis. This is to drive lower invoice processing costs and faster Accounts Payable workflows.

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Invoice Data Capture

By using AI and capture automation, data is extracted from both paper or emailed invoices. THe solution boasts 95% accuracy for paper, 100% for electronic formats. The AP automation solution is designed to eliminate manual data entry, manual errors, and missed invoices. The invoice data capture process includes four steps:

OCR & extraction
Document classification
Data validation & quality control
Reporting & analysis

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Approval Workflow

Paper and other manual-based processes slow down the invoice approval process significantly and are prone to human error. Rillion's account payable software integrates with existing accounting systems, streamlining the invoice approval workflow of both PO- and non-PO invoices, making it easier by automatically directing invoices to the designated approver. Once approved the invoices are forwarded to an ERP for payment. Flag invoices or line items and send them to approvers for review and approval.

Automatic notifications and reminders
No expensive coding or user licenses
Drag and drop functionality for ad hoc re-routing
Visibility into payment/approval status of invoices
Email approvals with one click functionality in mobile
Approvers get a complete package to review including invoice, PO, goods receipt and messages

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PO Matching

Rillion’s automated accounts payable system matches vendor invoices to internal or external purchase orders and goods receipts in a touchless process. POs and invoices can have hundreds of lines. The software eliminates manual searching and matching, allowing staff to focus on more high-value tasks.

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Audit and Invoice Archive

The supplier invoice archive and the log is fully searchable. Get access to a complete time-stamped archive of all invoices with full visibility into approvals and approval messages.

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