QuickBooks Online Advanced

Score8.2 out of 10

529 Reviews and Ratings

What is QuickBooks Online Advanced?

QuickBooks Online Advanced is a SaaS-based accounting software designed to scale with growing businesses. It includes the functionalities of QuickBooks Online, as well as more robust business analytics, customization, and resource management.

Categories & Use Cases

Bank reconciliation
The software connects to a company’s financial institutions in order to reconcile accounting records with checking, savings and credit card accounts. Often month and year closing capabilities are included.
Category average: 8.5
Standard reports
The software offers pre-built reports with metrics standard to the category.
Category average: 8.3
Expense management
The software can log and track business expenses and reimbursements, including travel-related expenses, with the ability to tie them to particular projects.
Category average: 8.1

Pricing
Users can set up complex and unique pricing requirements.
Category average: 7.6
Order entry
Users can enter an order once, and the data flows to all the necessary units such as fulfillment and billing.
Category average: 7.8
Inventory tracking
The software syncs orders and stock to maintain a real-time picture of inventory and supports multiple methods such as LIFO and FIFO.
Category average: 7.3

Most Frequent Users

Top 3 industries using QuickBooks Online Advanced.

Based on HG Insights installation data

View all Reviews

#1 most frequent

Professional, Scientific, and Technical Services

19.6%

69 installations of 352

“Setting up was relatively easy.”
— Co-owner & Manager, CSR-Atlanta, LLC (Small Businesses)

#2 most frequent

Other Services (except Public Administration)

11.4%

40 installations of 352

“We were already using the basic version, so upgrading to QuickBooks Online Advanced required little setup or training.”
— Business Manager, WLC (Small Businesses)

#3 most frequent

Manufacturing

6.5%

23 installations of 352

“Reporting is confusing and convoluted”
— Accounting Manager, Jetco Products (Small Businesses)

Pros

Robust and flexible financial reporting.
Efficient invoicing and payment processing.
Automation of repetitive accounting tasks.

Cons

User interface and navigation could be improved.
Mixed feedback on depth of reporting customization.
Limited built-in features for highly specialized industry needs.

Clifford Fowles

Owner in Professional Services at Remnant Properties (1-10 employees)

Use Cases and Deployment Scope

Currently, I track expenses in two businesses. QBO Advanced provides strong reporting to track the businesses separately. I have quite a few transactions in my property management business to track and bill clients for. QBO's features make the process efficient and accurate. Invoicing is easy. Previously, I've used QBO to track all the expenses of flipping a house. I used products and services to get very granular with the reporting. It was extremely helpful because so many transactions were mixed and needed to be split.

Pros

Invoicing clients is quick and easy using the billable feature.
Reporting filters make tracking two businesses in one account feasible.
I like being able to allow my CPA access with their own credentials.

Cons

Tracking two businesses requires workarounds for transactions and additional journal entries.
Connectivity to Claude and ChatGPT is limited.

Return on Investment

I felt it was a necessary expense that wasn't negative enough to research other options.
I hope there will be a positive impact to speak of when I work more with AI.

Joan Sadoyama

Office Manager in Finance and Accounting at Koolau Baptist Church (11-50 employees)

Use Cases and Deployment Scope

When we first ventured into QuickBooks Online, I thought I had a lot to master; however, QuickBooks made the work simple. I can now say that, even though it took me over a year to learn all the tools available online, the system is now precise, quick, and powerful to use. We use the reports, Budgeting tools, and check-writing features. Using QuickBooks Online is exceptional. I would recommend QuickBooks Online to any business. Thank you.

Pros

Ease of balancing the monthly bank statements.
Reporting features.
Learning new steps, it's like peeling an onion.

Cons

I would like a manual with instructions for specific tasks, organized by index. That would greatly help novices coming to QuickBooks Online and learning its features. Since bookkeepers are old school (we rely on the same functions we were trained on), we need consistency and easy-to-read instructions.

Return on Investment

The reporting features make it easy for our membership to view reports and ask questions about line-by-line accounts. We can find the accounts in the system and report back to the membership immediately.

Alternatives Considered

Turbo Tax Live

Other Software Used

Blackbaud Education Management Solutions, Gradelink Student Information System, Microsoft 365, Adobe Acrobat, Planning Center

Tara Vaughan

Operations Manager in Customer Service at Top Tier Gutter Solutions (1-10 employees)

Use Cases and Deployment Scope

We use QuickBooks Online Advanced to keep track of all of our accounting and complete our weekly payroll. QuickBooks Online Advanced makes our bookkeeping seamless and ensures that our accounts are always balanced, easily provides reports to our accountant, sends easy to read invoices to our customers, easily allows our customers to pay using many forms of payment and makes our W2 payroll a breeze. I highly recommend anyone that is running a business to use QuickBooks Online Advanced. Sometimes I take my computer when I'll be out of the office at appointments or on vacation to easily keep track of everything from anywhere.

Pros

Allows me to easily enter receipts (drag and drop the actual invoice with auto fill expense tracking) and match to my accounts as soon as they clear.
Invoices to my customers are easy to read and make issuing payments a breeze.
Advanced payroll keeps up with all of our employment tax deductions and provides W2's at year end.

Cons

For what I use QuickBooks Online Advanced for I haven't found anything that I feel needs improvement.

Return on Investment

Keeps track of every payment weather it is our bank account or several credit cards, allowing me to reconcile very easily.
Allows me to send invoices seamlessly.
Allows customers to enter their own payment information which is very secure and doesn't require that they provide me with any of their account information.
Provides detailed reports that make my accountant very happy.

Elizabeth Bordeaux

Executive Director at Flourish Adoption Ministries, INC. (1-10 employees)

Use Cases and Deployment Scope

We use QuickBooks Online Advanced in our nonprofit child placing agency. Having an online advance option allows us to process invoices and accounting updates remotely from our work or personal devices in real-time.

Pros

Detailed user permissions and financial controls
Automating repetitive accounting processes
Sophisticated reporting

Cons

More intuitive reporting
Easier navigation
User permissions could give even more options

Return on Investment

Giving us better visibility into our financial position.
Making it easier to manage day-to-day accounting processes
Improve accountability and financial oversight by allowing multiple team and board members while maintaining appropriate levels of access
The only negative impact would be how hard it can be to navigate or pull unique statements or reports.

Other Software Used

Ramp

Matthew Kamm

Dir. of Store operations in Corporate at JARS Services, LLC> (51-200 employees)

Use Cases and Deployment Scope

Simple tool for managing all of our accounting needs across multiple locations. Relatively easy to post and pay invoices, as well as tracking what bills are coming due. Biggest use cases within my companies is managing cash flow from the bank transactions page, as well as doing daily journal entries from the reoccurring transactions. Both the Profit & Loss, as well as Balance Sheet work well.

Pros

Bank Feeds
Outstanding Bill Tracking
Reoccurring Journal Entries
Profit & Loss

Cons

Journal Entry Headings not reverting
Too many pop ups
AI matching prompts need work

Return on Investment

I can't speak to any measurable financial impact other than just as a tracking tool.

Alternatives Considered

Payscale Pay Equity

FreshBooks

Xero

QuickBooks Online Advanced

What is QuickBooks Online Advanced?

Categories & Use Cases