Tungsten Capture

My company, Scan Mailboxes, scans all customers' mail items worldwide. They are able to read clear images from their phones wherever they are. In other words, they never miss important mail! Kofax Capture helps us scan hundreds, if not thousands, of items of mail on a daily basis as long as the United States Postal Service is open. We also collect packages and parcels from UPS, FedEx, DHL, Amazon, and all other mail carriers. We currently have three different Kofax Capture scanners that do the job quickly.

It has to use windows. It doesn't work with Apple products.

Use case: It is used by Accounts Payable team to capture the Invoice from Vendors and Employees digitally and automatically book them in ERP. The digital copies are also linked to ERP.
Benefits of using Kofax Capture: This helps in keeping the healthy relationship with Vendors and Employees because they receive their payments within the deadline.

Kofax Capture is used to scan and index various documents and forms. Some documents are forms that we send to our clients to complete and return. These have barcodes on them to assist with the scanning and indexing process. Others may be free form documents that are clients send into us. One example might be a letter that is sent in to address a concern or ask a question about their account.

Kofax [Capture] meets our needs and for the most part is easy to use and setup. Configuration could be a little bit easier. The scripting language is a double edge sword if you will. It gives you nearly unlimited possibilities to script what you need, but the downside is you have to script it. Does a good job at batching and scanning documents. The tool integrates well into our workflow which makes our business partners happy and in turn provides for happy customers.

Kofax Capture provides a conduit where emails, paper documents, and files stored in folders to all be normalized and processed so that useful information can be extracted and used in business. For all the implementations I have done the information has been put into a format that back-end systems could easily process, along with the image in a TIFF or PDF format, to let a customer-initiated process be resolved and processed faster than previous manual entry operations.

If there is a desire to extract text from emails, documents, spreadsheets, and faxes this is the perfect platform for that. The only thing it does, extracting information, it does well. External information in terms of flat files, databases, and web services can be tied into the platform as well to allow line item matching, address validation, and other features that make it just an overall great ingestion system.

I have been working with an educational institute for the past 3 years, we use Kofax Capture regularly to process students' documents to keep all the records safe. Kofax Capture improved visibility within our organization by capturing paper and electronic documents. By processing documents using Kofax Capture, it made it easier to distribute the digitized documents within the organization.

Kofax Capture is an appropriate application where a large number of documents need to be scanned and digitized for further use. Kofax Capture is suitable for large organizations like educational institutions, hospitals, and accounting departments.

We are in the healthcare industry and use Kofax to scan medical information into the our EHR.

We use it specifically for data capture of printed medical text. It scans bar codes on recognizing labs, encounter notes, prescriptions, and outside medical records. The business office uses the program for billing and scanning purposes.

Kofax capture was used across the whole organization. We used to use it to digitize documents to be stored in an electronic records management system (Oracle Universal Content Management System/Filenet before that).

Some of the ways we used to use it is to capture:

• Construction plans and blueprints.
• Construction contracts
• Audit Review Files

Our users tried to make efforts to make themselves less reliant on paper by digitizing all their documents that were held up in file cabinets.It was easier to distribute digitized documents throughout the organization as and when needed.

Some of the best uses of:
Kofax Capture is making the organization paperless.
Redaction of organization's document if being distributed to the general public.
It is not suited for applications where the documents being captured are of various formats and layouts and they need to be relied upon for the use of coversheets in order to be digitized.

It was used to import paper Adoption records into the EMC Application Extender ECM system.

It is well suited as a document capture in front of an ECM system where indexes are well defined for each type of page. It is less appropriate where it needs to automatically find indexes on the pages.

Kofax is used by all departments of the company. Accounts Payable, Accounts Receivable, and Contract Administration. By using Kofax, Accounts Payable is able to catalogue and sort all of checks and wire confirmations through different criteria and parameters. It can sort by vendor, by date, by type of document, and by source. At Accounts Receivable, it allows for quick and simple reconciliation of all bank deposits and it also recognizes payments by checks or wires from different clients and vendors. At contract administration, it is able to recognize through barcodes and through different algorithms where the documents belong depending on the type of document it has scanned.

Kofax is well suited for cataloguing massive amounts of paperwork from accounting and being able to filter it and place it in databases.