Valuable document control between projects, teams, and organizations
January 26, 2018

Valuable document control between projects, teams, and organizations

Gil Lopez CTS ING | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User

Overall Satisfaction with Newforma Project Center

Newforma is our preferred file transfer platform for both incoming and outgoing documents. It provides internal access to project records for teams and users that are specific to projects. It also provides an industry-standard platform that colleagues from other firms use to transfer files and information seamlessly with access management per project and per team.

Pros

  • Archiving of project-related communications of all in the tam
  • Searchable database of communication with many filters at great speed
  • File transfer tracking for incoming, outgoing, and receipt (download record)
  • Integration with Outlook and 3rd party graphics managers
  • Automatic organization of files types and content in the server directory

Cons

  • The initial file structure of shared directories needs to be set-up with a specific naming convention and order. Consistency is key to maximize the organizational capabilities of Newforma
  • There are many capabilities in the application that go unused due to a lack of training materials
  • Integration with Outlook is good but requires training across the organization for all users to consistently use it
  • Newforma makes it easy to transfer, share, archive, and search extensive data sets in a single GUI
  • For it to be effective, all users in a team must receive a basic training and use it consistently
  • Adoption in the industry is good (A/E); many teams use it consistently. Learning to use it once produces time-saving in subsequent projects
Newforma provides many tools for organizing and archiving project information of various formats. Its ability to search communications is often used by our team. The desktop application is great for internal organization and the web interface provides the basic tools for collaboration and project management between teams of collaborating organizations. This is beneficial to the A/E and construction industries for document control.
Newforma is a great tool to collaborate with large teams and between firms. It allows for great documentation of transfers, activities, and other procedural aspects of projects that require collaboration between disciplines, for example, MEP, electrical, architectural and technology. For internal use, Newforma has been great for communications tracking and archival, as well as for record-keeping of all the users in a team or number of teams. Many great options are features are unused due to a lack of training or exposure to them, for example, the graphical viewers that can preview CAD, Revit, and other formats, or the markup tool available with the desktop client.

Newforma Project Center Feature Ratings

7.0
Plan distribution & viewing
8
Plan markups & sharing
6
Document sharing
9
Issue tracking & punchlists
9
Photo documentation
7
Jobsite reports
Not Rated
RFI tools
Not Rated
Collaboration & approvals
7
As-built drawings
7
Mobile app
3
Estimating ()
Not Rated
Human Resource Management ()
Not Rated
Payroll Management ()
Not Rated
Asset Management ()
Not Rated
Reporting & Analytics ()
Not Rated

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