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My thoughts on MediaBin
March 06, 2018

My thoughts on MediaBin

Clark Gregor | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User

Overall Satisfaction with OpenText MediaBin

MediaBin is used to store digital assets like PDFs and JPGs. We can access previous versions of publications and find a variety of images whether they are photographs or illustrations or other design files. I believe access is restricted depending upon your area of the organization and your need to pull files, so as to ensure the internal documents remain so.
  • Export files in multiple formats
  • Help reduce email clutter as a central repository
  • Help with version control
  • Search is often a chellenge - using the file name or "item number" doesn't always bring up the expected results.
  • Navigation is not intuitive in places - finding different functions
  • The export function is powerful but not always clear, several options seem like the same thing. e.g. Do I need FTP ot HTTP download? Do I care?
  • This software is more of a tool that resides in the background, so it is difficult to measure ROI.
  • One negative impact is the challenges of managing access and thus limiting productivity when people can't access things.
  • Another negative impact is the poor search functionality reducing productivity in finding the correct files when needed.
I was not involved in the selection process but MediaBin seems to be more of a "repository" than a "file-folder" system. It also displays thumbnail previews of files making it useful for sorting through visual elements, like photos or PDFs. I am not certain how it compares with regard to version history.
If you want to share (or access) the most current version of any content MediaBin can be useful for ensuring that you are getting the right thing - assuming you can find it. Another useful functionality - OS sharing or exporting different file formats for a file. Often PDF works, but sometimes you need a file in a different image format and the software can allow that.