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Efficient and User-Friendly
January 16, 2018

Efficient and User-Friendly

Tyler Stewart | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

Overall Satisfaction with PowerDMS

PowerDMS is being used across the whole organization (with the exception of temporary workers). It does address multiple business problems such as efficiency and convenience. Reviews and approvals are done much quicker now. We no longer have to send out e-mails to associates asking where the paper ECR is. Now we can pinpoint who hasn't reviewed/approved the document by looking at the Approval Workflow.
  • The reports you can run in PowerDMS are very helpful. From figuring out who has trained to the new revision of a document to who still needs to train to that document. It helps you manage your training efficiently.
  • When you publish/release a new revision, PowerDMS automatically archives the old revision for you. Everyone will only be able to see the current revision.
  • PowerDMS is a very user-friendly document control system. It is easy to access and create users, folders, groups, etc. The search bar is clutch.
  • It would be great if PowerDMS could have the "Compare to Current Publication" for users who are training to a procedure. This option is currently only for the review & approve process. It would save a lot of time instead of typing manually in the "Discuss" tab what was changed.
  • When a document is published/released, only the originator of the document is alerted (messaged) that the document has been published. It would be nice to have all our administrators be notified of the release.
  • When a user denies a document (during the review & approve process) and leaves comments, it stops the workflow and only alerts the originator. All other users who haven't review/approved the document are unable to see the comments.
  • Positive - Training is done quicker on PowerDMS vs our manual paper training.
  • Positive - Approvals/reviews are done quicker on PowerDMS vs our manual paper ECRs.
  • Positive - All associates now have easy access to all our documents.
PowerDMS is well suited to be an electronic document control system for any company. It is very efficient, user-friendly and convenient to work with. The amount of time it saves us compared to our old paper document control system is well worth it. This system is well suited to handle not only document control but training as well. I no longer have to create manual training forms for associates, PowerDMS handles this and saves me time. This system helps manage the "slow" reviewers/approvers by pinpointing who still needs to approve a document and how long have we been waiting on this one person.There is a lot more accountability with PowerDMS and it helps us manage our document control system more efficiently.