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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Recent Reviews

Simply Simple

9 out of 10
April 29, 2024
Incentivized
Webexpenses is used across our whole business for an efficient process of reimbursing staff for expenses paid out to facilitate job roles, …
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great product

10 out of 10
April 22, 2024
Incentivized
We use this to claim back any expenses that we haven't been paid for, these include things like registration fees or any overtime payment. …
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Easy to use

9 out of 10
April 22, 2024
Incentivized
We use Webexpenses across the whole Atlanta Group, with more than 2000 employees across the UK. I started being aware of Webexpenses …
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How Webexpenses Differs From Its Competitors

Time Savings

Previously paper forms would have to be filled in and receipts attached and submitted to finance for processing and also signed by relevant authorizer, this is now done completely online and from anywhere
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Time Savings

Easy to submit all claims and it is sent to the director for approval which makes it much quicker and faster to get paid back for expenses. Rather than it being a huge back-end process that ends up being passed through tons of people, it's a nice easy process that is almost automatic.
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Time Savings

As mentioned previously the app is a great way to save time when claiming back due to the ability to use the phones camera directly to the app. This saves emailing the receipt photos to your email and uploading when you can do it straight from the app. Its great!
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Time Savings

As an employee, Webexpenses has helped me to quickly submit relevant expenses and get them approved with less effort than before. The claims process is simpler and faster than many other platforms I have used in the past, and it allows you to itemize claims and organize each item accordingly.
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Time Savings

I have been using Webexpenses to make claims for my overtime payment, this has saved me contacting my manager and HR representative each time I need to make a claim, it is a straightforward, simple process where I upload the number of hours I have done. This is then approved by the HR department …
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Time Savings

I guess it is easy to just upload the documents you have to prove that you need a reimbursement instead of printing it and presenting it in paper.
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Time Savings

Photo copies are accepted, no additional checking by the user, or separate reporting for mileage. Claims approval fast and efficient.
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Time Savings

Saves time for accounting department by automatically importing the credit card statements. This also speeds up our end so we don't have to pass invoices around to different people.
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Time Savings

I have used it to get reimbursed for personal development tools, such as courses, that helped me get promoted into a different department. In addition, I've also used webexpenses for the purposes of teambuilding activities, by organizing barbecue summer nights, for which the company allowed me to …
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Time Savings

It has saved me printing and manually writing out my claims. Reducing paper waste and helping to keep the business carbon neutral.
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Time Savings

I have used it to manage my own internal expenses, but have not used it to automate many processes. I have only used it for a very manual process because I am an individual contributor and am not managing any expenses, team members, or items that are expensed other than my own.
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Time Savings

The customisable export is useful for businesses as it can be tailored to individual needs. Some fields are not exportable which seems strange. As mentioned before it can be buggy. People often complain to me they can't see fields or their input disappears. Some issues are down to users not being …
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Time Savings

Webexpenses has allowed all staff to have a reduction in time submitting claims and the managers have more time due to the ease approvals are managed. Scanning and reading of receipts works well
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Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
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Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …
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Time Savings

Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly …
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Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice. I have also had to use expense claims for cpd course booking for staff, staff treats and company essentials such as stationary etc....
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Time Savings

Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (50)
    8.6
    86%
  • Customizable Approval Policies (39)
    8.5
    85%
  • Duplicate Bill Detection (38)
    8.5
    85%
  • Employee Expense Reporting (60)
    8.3
    83%

Reviewer Pros & Cons

View all pros & cons
Verified User
Consultant in Information Technology
Information Technology & Services Company, 51-200 employees
Verified User
Project Manager in Engineering
Marketing & Advertising Company, 1001-5000 employees
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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.1
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.1
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of The Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of Mileage tracking with Webexpenses.Screenshot of A display of expense-related spend, reported and tracked with customisable reports.Screenshot of The mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews and Ratings

(1160)

Attribute Ratings

Reviews

(1-25 of 706)
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April 29, 2024

Simply Simple

Verified User
Project Manager in Engineering
Marketing & Advertising Company, 1001-5000 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Requirements
10
Meets all my requirements needed which for me is simply to upload or review expenses and for downloading reports for yearly mileage.
April 24, 2024

Easy to use and speeds up expenses claims

Verified User
Consultant in Other
Staffing & Recruiting Company, 1001-5000 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Requirements
10
Must be easy to use and simple for everyone to log all expenses. Ideally well automated so it makes the signing-off process easy so it saves time and confusion. Needed to be all in one place and easy to access. Great to have mobile access too via the app.
April 23, 2024

Very clean and efficient to use. Easy to track current and historic claims

Verified User
Engineer in Information Technology
Information Technology & Services Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Requirements
10
I am an employee so I use this on a weekly basis to track my claims. It is very efficient and you can see all historic claims you have made in the past. This saves on paper trails with the accounts team as everything is now digital. I would highly recommend using web expenses.
April 22, 2024

Simple and Effective Claims Management

Verified User
Employee in Information Technology
Insurance Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Requirements
10
An easy-to-use platform that's straight to the point and allows users to see claims all in one place. Lots of customization options are available in order to put itemized expenses into the correct category. Excellent features for claiming back travel costs, customizable based on different circumstances and policies which are offered by your company. Adding approvers is quick and easy.
April 22, 2024

great product

Verified User
Employee in Other
Hospital & Health Care Company, 10,001+ employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Requirements
4
Something that would be user friendly and easy to use. Which saves time I’m training people to use it. The system configuration is handy and not overwhelming.
Enables an individual to look into past history and total expenditure costs that have been claimed and those that have been submitted

it is available in a app form as well as online which makes it easier
April 22, 2024

First impressions

JM
Javier Roberto Morales Estrada
Customer Support Associate
Wise (Financial Services, 1001-5000 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Requirements
9
The most important and crucial elements that webexpenses needs to provides, and successfully provides without fail, are the convenience of being able to adequately get reimbursed for purchases that usually come from the company's budget, without needing to issue company cards or accounts to every employee. There is also convenience in the process itself, with a single interface that allows for the processes to happen in one place, avoiding unnecessary bureaucracy in the company.
April 17, 2024

Not bad for the price

Verified User
Employee in Finance and Accounting
Publishing Company, 501-1000 employees
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Requirements
6
Managing the authorisation of expenses and creating an output which can be uploaded to Sage. Automation and handling of large data is the main requirement for us using such a software. It is relatively inexpensive and does not charge for extras like other companies which is good. Sage has a feature where users can suggest ideas which would be good.
April 16, 2024

Great decision to use Webexpenses

Verified User
Manager in Information Technology
Information Technology & Services Company, 11-50 employees
Score 9 out of 10
Vetted Review
ResellerIncentivized
Requirements
9
We wanted a product that could allow for simple system configuration and ease of use for staff and their managers. Webexpenses has proven to be an excellent choice. We now regular talk to our customers about the success we have had moving to Webexpenses and we welcome being associated with that recommendation.
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