TrustRadius
https://media.trustradius.com/product-logos/S8/NO/U0S37FZ9XX0T.PNGExpensify is great and you should use it.We use Expensify to track all of our receipts company-wide. It's an easy way to track expenses, track reimbursements, and stay organized from an accounting perspective. It's great to not have to keep track of physical receipts. Just take a picture of it and throw it away. The categories for expenses track along with our QuickBooks categories.,SmartScan of receipts is usually pretty accurate. Keeping expenses organized. The mobile app is great.,The SmartScan feature sometimes has typos. I don't know enough about the technology to even know if this is something that could be better. The user experience is a little bit clunky when SmartScan doesn't work and you have to do things manually. Not sure a way around this, though.,10,We don't have to keep physical receipts anymore. We can run reports to see how much we have spent on certain things over the last quarter.Expensify Saves time and moneyWe use Expensify across our entire company to manage employee reimbursements (i.e. per diems and mileage for field team) and to manage company credit card transaction reporting for all employees. With over 50 employees in multiple states on multiple projects using the company card for hotel and travel costs we are easily able to ensure all receipt and all job costing occurs weekly for every employee and ensure every employee is reimbursed within a week for all approved travel expenses.,Sync with corporate credit card account so that every transaction appears in Expensify requiring receipts and job tags Simple and organized use for employees via mobile app ACH reimbursements,Does not sync with Quickbooks desktop well. We had to move to manual import of job data and manual export of all financial data.,8,Positive return on investment; saves tremendous time and money managing a ton of financial transactions (i.e. 20-50K/week). There is no paper or double entry required. The responsibility is on the employees. We simply manage and approve in the office. Great transparency and accountability with employees,Concur Expense,Bill.comSolid expense reporting programExpensify is being used across all of our departments for all charges incurred (travel, food, incentives, etc). Regardless of your position (from jr sales agent to CEO) all employees use it. It addresses the problem of keeping track of hundreds and even thousands of transactions that need to be accounted for. It's easy to use and integrates well with TravelBank.,Easy to use. It really doesn't take any training, as the interface (both mobile and desktop), are very easy. Integrates well with TravelBank. The mobile app is excellent. It allows you to just take a picture of the receipt and easily tag the expense.,There is a feature on the mobile version that is supposed to automatically take the information on the receipt and load it into the expense form, but it's never worked for me.,10,Reduced the amount of time our finance team spends on classifying expenses. Increased accountability to those who are making the purchases. Increased visibility to where expenses are taking place.,,TravelBankExpensify-- easy to use mobile app for all your business expensesAt Numerify, we use Expensify to log all expenses, from entertaining clients, to transportation, to travel related meals, and more. We also use a travel booking software, which has seamless integration with Expensify so that all of our airfare and hotel expenses automatically sync with Expensify, which makes it very convenient.,Ease of use of the mobile app with push notifications that keep you updated on the status of your expense report(s). Direct integrations with travel booking software that automatically pulls those expenses into the Expensify app. The receipt reader that allows users to take a picture, and the data is extracted into Expensify.,The receipt reader sometimes can't automatically put the expense in the correct category, as each company categorizes expenses differently. Sometimes you'll receive an error alert, but it doesn't specify why. This is usually related to your company admin's settings, however. If you accidentally press the + sign sometimes, it creates an additional report where you can't delete the report on the app and have to do it on the web page.,10,I get my expenses reimbursed quickly. I am able to track how much I spend on various categories (i.e. travel vs entertainment vs meals). As an employee, I can't speak to the ROI as I am not the one reviewing reports, but I can imagine this saves our Finance Department a lot of time vs reviewing receipts manually.,Concur Expense,Outreach, Salesforce Lightning, SlackEasy and professionalWe have now been using Expensify for 3 years and it helps to have a professional way to manage our expenses. We used to manage expenses via Excel files, but this was not very efficient. Expensify is a safe and fast program that allows a team or a company to manage expenses.,Safe to manage financial data. Fast and easy to use.,Fast scan could be easier and faster.,9,Faster so we spend less time in admin.,Expensify Scales w/ Hypergrowth Tech Company!Expensify is being leveraged across the organization as the de-facto expense toolIt has a simple and easy to use interface that enables employees to quickly submit expenses and therefore spend more time performing their core competenciesIt has a sleek mobile app that is highly leveraged at the companyI have leveraged Expensify for the past 5 years,Great mobile app for snapping pictures of receipts on the go! Simple and intuitive user interface helps users get up to speed quickly Smart scan feature, which scans your receipts and auto-populates data, has a fairly high success rate Integrates well with other products Pricing is fair and flexible,Smart scan feature is good but could be great with a higher success rate Smart scan feature is slow at times More security could be helpful for your IT team,10,The product has effectively scaled with growing tech company Enables employees to tackle expenses quickly so they can focus on the product projects Integrates well with payroll and accounting systems Fair and flexible pricing Attentive product team that listens to feedback,Oracle Enterprise Planning CloudShow me the money!Expensify is used across our entire company for easily submitting business expenses. Regularly traveling for client meetings and events across the country means that I'm constantly submitting expenses to be reimbursed. What used to be a tedious process of sorting through receipts that got pushed to the end of the month is now easily done the first morning back in the office.,Easy to use interface. Smartphone application. Ability to snap pictures of receipts and itemize them accordingly.,Can't think of any cons!,10,Saves time on submitting receipts Shortens the time to be reimbursed.,The modern approach to expenses for professionals with a powerful mobile app experience!Our team travels a lot, usually twice a month to meet with clients and such. We use to do expenses by entering line items into an Excel form and manually submitting these for approval by our manager and then to finance for reimbursement. Since bringing in Expensify, my time spent doing expenses has been significantly reduced and it actually made it this task an enjoyable experience. First off, the mobile experience is clean and powerful. I now enter expenses on-the-go by using the app's built-in camera function to snap a picture of the receipt and using the "SmartScanning" function which uses an OCR-like software to read and complete the expense fields from the receipt. I've found it to be very accurate and I've rarely had to adjust any of the auto entries. Another great function of the app is the ability to generate a receipt for mileage by selecting two points on a map and letting it calculate mileage. Between the "SmartScanning" or receipt and automated mileage entries, this alone makes Expensify the tool to have to bring your expenses into the 21st century. The web portal is also very easy to use but I am mostly a mobile user.,Powerful mobile experience, truly designed for professionals on the go. The mobile app isn't just a data entry tool, it scans receipts, generated mileage receipts and manages expenses. You can also do it all from the app, from creating reports to submitting them for approval and seeing the status of your reimbursement. The interface on both mobile and the web is clean, well laid out, easy to use and a breeze to navigate. My team and I needed zero training on how to use this, it is THAT simple. I tend to have several expense reports going at once and they need to be segregated as they're billed back to clients, the ease with which I can classify my individual expenses is a great timesaver. The help feature within the app is easy to use, articles are available through a built-in search and you can also start a conversation with support.,The OCR algorithm for the "SmartScanning" isn't always right and it seems to make the same mistakes, I wish it could learn from user corrections. When entering receipts manually or through "SmartScanning", I ALWAYS have to enter my department although it never changes. I wish I could set this in my profile and have it entered automatically into every receipt. The app and web interface should allow for 2FA given the confidential nature of the information stored on their systems.,10,The collective amount of time saved by our team has more than made up for the purchase price of Expensify. Lost receipts no longer mean no reimbursement for employees since a copy is stored in the app, this has won big praised from our team members. The ability to have a one-stop shop for all our expenses is great, no more excel sheets stored on laptops.,DropboxIs Expensify better than Concur and ExpensePoint?I have used Expensify for years to track my own business expenses. I also used it as a contractor for a consulting firm. Contractors would record expenses for engagements and submit weekly expense reports. It made expense-tracking and reporting extremely easy.,You can record an expense as quickly as you can snap a picture on your phone. Submitting an expense report requires very little effort. All receipts are kept in one place. The user interface is very intuitive.,Sometimes the receipt scanning can take a while to complete, and hard-to-read receipts may require some manual input.,10,Expensify made it simple to record and submit expenses. By saving admin time, we were able to commit more effort to our consulting practices.,Concur ExpenseGreat Expense Statement Coordination Tool!We leverage Expensify in consolidating, batching, coding, approving, and reimbursing credit card and reimbursable expense reports for individuals within our organization. The software is utilized by users across MANY departments within our organization. However, the accounting/finance department is tasked with orchestrating the process. Expensify has done a great job of moving our company away from "sloppy" MS Excel expense reports. Now, we have a convenient web-based tool which allows users to execute most necessary functions from their desktop or smart phone.,Expensify allows a company to establish simple approval rules and pipelines. The days of remembering who approves which user's expense reports are in the past. Expensify allows users to easily code their expenses to the accounting department's general ledger. During implementation, the accounting team is tasked with creating a map between simple categories/description and general ledger account codes. E.g., Telephone -> 66150 The mobile app allows users to quickly take photos of their receipts/invoices/supporting documents on the go. Our CEO LOVES the ability to upload support to the app as he is signing the check at a restaurant. The software downloads corporate credit card data daily. Furthermore, they mark "verified credit card transactions" with an icon that indicates as much. The administration has the ability to request "copilot" access to user's accounts. This allows curators the ability to help users follow best practices.,Some users have complained that their receipts do not always upload from their mobile phone. Unfortunately, this means that the user (or the accounting department) needs to request copies of support/documentation from vendors. If the tool is not implemented correctly, it can lead to some nightmarish situations down the road. Expensify should work to add all desktop capabilities to their mobile application.,9,Our organization no longer spends countless hours per month orchestrating the consolidation of data (MS Excel, typically) into our general ledger. Our accounting department is no longer tasked with making sure the correct individuals have approved submitted reports. Our accountants have a much easier time coding the reports that have been submitted by users. For the most part, we rely on users to code their submissions to the correct accounts.,Sage Intacct,Microsoft Dynamics GP, Vena Solutions, Pipedrive, ADP TotalSource, DocuSignQuickly and easily get your money back with this expense filing toolFor a company without corporate credit cards, we use Expensify across the whole organization so individuals can make purchases on their own and expense them thereafter for reimbursement.,Their web and mobile interface is incredibly easy to use, stable and makes uploading invoices a breeze. I especially love their mobile app because you can snap a photo of your receipt and Expensify will auto-fill the amount and details of that expense. Expensify is stable and I've never experienced a prolonged downtime while using it over the past six years.,Nothing. Filing expenses is never a fun thing, it's a menial task. Expensify makes it somewhat enjoyable, all things considered.,10,Instead of manually logging expenses in an email, our employees can log things on their own in Expensify for easy submission for reimbursement. Expensify's role management is great. If you're a larger company, you can designate who receives employee submissions first, for initial review and approval, before being sent onwards to the finance/executive team.,FreshBooksExpensify, simplify your expense reports.Expensify is used across the company. It directly addresses the problem of managing expenses including categorization and ensuring that receipts are attached.,Excellent mobile app makes scanning new receipts quick and easy. Relatively flawless smartscanning reduces the need to manually enter data for receipts. Centralized rulesets allow enforcement of company policy.,Managing multiple expenses at once can be slow and cumbersome Occasionally, the receipt images are lost. Web interface can be sluggish at times.,8,Reports are more consistent. Automated reimbursements, reduce overhead,,Amazon Route 53, Docker,Adding expenses via a simple photograph is invaluable. Photos are automatically scanned and the expense is updated with all of the proper values. Name of the company, date, value of the expense, etc. Rules allow you to customize the system to rapidly add expenses and categorize them properly.,Handling multiple expenses can be difficult. There is no mass update functionality. Adding multiple mileage expenses can be cumbersome. Each one has to be entered by hand.,Yes,7Easy Reimbursement ToolWe use Expensify for reimbursements to employees. Team members travel a lot, and they often need to submit requests in Expensify for flights, train rides, Uber, meals, and other costs incurred while completing business activities for the firm. We then review and approve these requests and reimburse employees directly. It makes it more flexible for employees to pay for certain services on the job and then getting reimbursed as opposed to finding someone with a company card to pay for it.,It is very easy to use, as long as you have a picture of the receipt. Easy and convenient for people to keep track of their receipts compared to keeping physical copies of receipts.,It doesn't integrate with our other systems too well. Not much assistance in the beginning with setup and initial training, which could lead to subsequent problems, but overall it wasn't too difficult to navigate. Customer service isn't great - the only option seems to be a website chat and responses take a while. On the admin side, there aren't many options, particularly with the reports you can pull.,7,I do not have insight into the ROI of the software for the company.,Zoom, ClickTime, WebEx Meetings, UberConferenceExpensify is the ExpertWe use Expensify across our whole organization, in our US companies as well as our international companies. We have also connected our corporate credit cards to Expensify so that our users can more easily report their credit card transactions and provide important details and receipts easily. We have also used Expensify with users outside our company. When we host events that we will reimburse travel for, like board member travel or contractor workshop travel, these users can submit their requests for reimbursement through Expensify as easily as our employees can.,Expensify has a user-friendly interface. Receipts can be easily uploaded onto the platform through multiple methods. Users can also download the app so, which is particularly useful while they are on travel. Our reps at Expensify have helped build reports that respond to our complicated multi entity needs. I have a report that I export that is in the exact format I need for journal entry template importation. This is a game changer when the monthly credit card transaction list for the journal entry is on average 800 lines! We are able to host employees on the platfomr from many different countries because Expensify allows for multiple policies to be set. Each policy can then be set with needs to that country, like currency and even different categories and departments to charge items to. Since we have our corporate cards connected to Expensify, Expensify builds reports for our employees through the month, adding their charges to the report as they are charged to the card. Expensify imports the amount, merchant and date and the user just needs to fill in a comment, add a receipt and select what the charge needs to be budgeted to. Users can also set up "rules" that automatically code recurring charges so they can "set it and forget it." It is very easy to add user and remove users. This comes in useful in a busy HR department when stake holders are changing all the time.,Sometimes Expensify gets confused when receipts are emailed in and then "smart scanned" into the system. The receipt either does not get attached to the appropriate charge or it takes a very long time. I have had many users say they love this feature though and have no problem with it. At the beginning of the month Expensify can be slow. This may be because all of out users want to use it then or a system wide issue. Sometimes the system does not react well when words are typed in to the admin side when creating users. It responds much better when the info needing to be added is just copy/pasted.,10,Before Expensify, my company was getting Expense reimbursement requests via paper and getting the info about company card transactions via Excel and email. Both of those scenarios created a lot more work for the HR/Payroll team and also allowed for a lot of mistakes to be made. Expensify allows the admins and users a lot more ease. It has freed up a lot of time on both sides. We have a lot more success now in getting receipts. Users that are on travel don't lose them as much because they can take a picture and upload them on the spot and our company card users find tracking their receipts much easier as well since they do not have to hand us a pile of them when they turn in their monthly statement. Our budget to actuals are much more accurate now for our company cards because the users can select where items are budgeted from the drop-down lists of categories and departments. We used to just guess.,,Namely, Trello, ADP Streamline Payroll, Culture Amp, Slack, YouEarnedIt,300,3,Employee Expense reimbursements. Company card holder expense tracking. Journal Entry creation,We have had custom reports created to have us with our multi-entity needs. We have used it so our outside board members and contractors can submit expense reimbursements. We have linked it to our company cards so we can have the charges flow to the report.,We are trying to expand the credit card functionality to our international entities. It has the capability to create invoices, we may look in to this. We may start using it full time with our contractors.,10,10,No,Yes! Our rep is so great he worked very hard to get our export template to so exactly what we needed. I said we did not need it to "think" that hard, and I could just make some adjustments after the report was produced, but our rep thought that was crazy and said that we could build it the way we needed it done, we just had to spend a little more time on the logic, and it was a success!,it is easy for basic users to create their expense reports and submit them. it is easy for admins to maintain. It is easy to set up new credit card connections and usersExpensify delivers, but leaves freelancers out of the mixFirst, for the sake of full disclosure as a solopreneur I alternate using Expensify along with another expense tracking act. The reason for this is that there is no one like policy that I have to follow in order to submit my reports to various clients. However, I have been engaged by clients who use this app which makes it easier for me to submit expenses for reimbursement. By that same token, several past and current clients have cumbersome or virtually non-existent expense reporting systems. Consequently, I have suggested that they take a look at Expensify to help them solve their needs in this area.,The first thing that I believe Expensify does well is that it offers a very friendly user experience on the desktop version and if you're new to the app, the free version allows the user to give it a complete test run. The simplicity of it all makes it easy for a user to navigate the site and input the necessary information. Secondly, not only does Expensify allow you to keep a handle on your expenses, it also keeps you abreast of miles traveled and time worked on a project as well as syncing your info with select CRMs. Another plus is the pricing model is not only very straightforward, but it's based on how many people actively use the system. The ability to add a credit card for importing works well and adds to the app's functionality. The smartscan is really cool and easy to use.,As a solopreneur, I would like to see a version geared toward freelancers that avoids all of the policy, employee and administrator designations. While I'm extremely high on Expensify as a software for multi-employee companies that have some bureaucracy, it's a lot more than freelancers need or want. While I like some of the integrations, I think that they are missing the boat on some like Quickbooks for Self-employed, Freshbooks, and Tripit to name a few. The need to manually export data on the desktop is a little of a turn off.,9,,FreshBooks, TripIt, OnePageCRMHuge Time Savings With ExpensifyOur entire company uses Expensify (all departments and virtually all employees). I've never heard anything negative about it. Everyone loves how easy it is to track and submit their expenses. It solves a number of issues for us. It simplifies the process of categorization, receipt tracking, and ties it all together in reports that are easily managed and approved by our managers.,Easy platform for managing and tracking employee expenses Mobile app for ease of use taking photos of receipts Check status of submitted reports Easily categorize expenses,Sometimes have issues with SmartScan properly identifying amounts SmartScan can be slow at times,10,Time savings is huge for employees Time saving is huge for managers AP also loves it, saving them time as well,ClearSlide, Uberflip, SlackExpensify is great!Expensify was used to automatically upload expense reports. I was in the process of implementing the system so that the entire company would use the product instead of manually handing in paper copies of expense reports.,Automation Phone Pictures of Receipts Quickness,Not always accurate App needs work Pictures not always clear,8,Ease of use. Employees were able to send reports quicker. Employees did not always take pictures of receipts.,,Concur Travel and ExpenseExpensify is not expensive for my expensesExpensify is currently being used across the whole organization. Expensify is an efficient, great way to process employee business related expenses requiring reimbursement.,Easy receipt upload Easy review process Connection to financial systems for upload Timely customer service feedback Visibility and clarity in the system of where in the review process an expense report is,Deleting a created report requires a work around because of a current glitch in the system Expenses, receipts, reports tabs need better explaining as there are overlaps in functionality Better communication on updates, glitches, fixes to be made, work-around entries, processing etc.,7,Expensify is not expensive. However, if a financial system were to be implemented that could process expenses we may switch.,,BeansBooks, Salesforce.comExpense report made easyWe use Expensify throughout the whole organization. It is used by employees and managers from all departments. Expensify is used for two main purposes: 1) By employees to submit reimbursable expense reports 2) By managers to submit business credit card reports with receipts and description of expense to help the finance department book everything correctly in the accounting system and stay compliant with the IRS guidelines. Expensify helps us stay paper free and saves a lot of time for both employees, managers and accounting staff. It also helps us to keep accurate records of our business expenses, with receipts and descriptions.,Expensify has the so called Smart Scan option which reads the receipt and is able to recognize vendor name, amount, date and match to the corresponding expense. Easily forward email receipts directly from my email to my expensify account by forwarding the email to receipts@expensify.com Allows to create a feed directly from the credit card to your exensify account, no need to enter manually, all credit card expenses get to your Expensify account automatically. Allows for direct reimbursement by easily connecting my bank account to my expensify account.,Sometimes the Smart Scan option is not reading the receipts properly and creates duplicate expenses rather than attaching the receipt to already existing credit card transaction. I would like to see an option for direct, one day, reimbursement of an amount higher than $100 as well. Right now for higher amounts the reimbursement takes approximately 4-5 business days. I sometimes find Expensify being very slow when opening a report or attaching a receipt.,9,Expensify helps our employees to save time and concentrate on the core business activities by providing a simple platform for managing their business expenses. Saves the company money by helping to move to a paperless environment where we do not need to print as much, or keep paper records of reports and receipts. I would estimate about 10 hours of saved time and a couple hundred dollars per month, every month. The implementation and adoption process does take some resources and time so that would be the negative impact at the beginning but that is the case for every new tool implementation.,Concur,QuickBooks Online, BambooHR, Salesforce Analytics Cloud,25,1,Submit receipts through Expensify. Reimbursable mileage compliant with IRS rates. Export reports to accounting software to save time on data entry.,We have added custom Classes and Expense Type fields to have a better understanding of business expense nature and to match our company's needs. We import expense reports to our accounting software which saved a huge chunk of time on data entry work. We have set up a two user approval process, where a direct manager would be the first to review and approve and the finance department will have a final word and approval.,We might start to import credit card reports directly from Expensify to QuickBooks. This will help us save even more time on data entry.,10Give it a try!Expensify was the primary tool used to organize, submit, track and reimburse expenses incurred by the entire organization. Prior to the adoption of Expensify, the organization had a manual, Excel-based system of tracking expenses (the team had to fill out an excel spreadsheet, copy and attach all of their receipts, then email the entire file to someone on the finance team). Expensify was adopted by the entire organization (including a team of over 50+ independent contractors that incurred an average of $10,000 each month in reimbursable expenses) and simplified the process tremendously.,Expensify is very easy to pick up and use. We had people at all different levels of technological expertise, but almost everyone picked it up very quickly. The customer service team at Expensify is very helpful and knowledgeable. They were very easy to access, and helped us during the entire implementation phase. Expensify works well with modern technology, and is very convenient. Most things can be done from the Expensify app, which is very helpful for an organization with a lot of travelers.,We adopted Expensify when it was relatively new, so at the time, there were glitches occasionally in the software. This did improve as time went on, though. Our organization struggled with its limited customization options. Our organization was very unique, so there were a lot of areas where we wished we could have changed the functionality to fit our needs a bit better.,8,Expensify cut down the time it took my organization to process and reimburse an expense report from 1 - 2 months to about 2 weeks. Expensify made it easier to verify and track expenses, leading to fewer mistakes and fewer over/under payments made. Expensify made the entire reimbursement process much more transparent, so everyone involved in the process was on the same page.,Concur Travel and Expense,Salesforce.comExpensify is fast, easy and an asset to anyone who needs to regularly do expense reportsWe used Expensify across the whole company to track and manage expenses. It makes it quick and easy to capture expenses and close out my monthly expense reports.,Great mobile app makes it fast and easy to capture expenses I could copy previous expense reports and use those as templates to make it quicker to handle monthly recurring expenses Visually appealing design was clear and easy to understand,It didn't handle spending rules as well as I had hoped. For example, we had a spending limit for hotels on a per night basis, but anytime I stayed somewhere more than 1 day it would break the rule because it was more than the allowed amount. It needed to be smart enough to know how hotel stays work and enforce a limit based on the avg. cost per day.,9,It made me efficient at doing expense reports so I could spend more time doing my actual job.,Concur and NetSuiteExpense with EaseExpensify is being used by our organization as way for our employees to submit their expenses and upload receipts. It is being used by all the employees in the organization who incur expenses. It allows us to keep track and monitor expenses to make sure that they were business-related and not personal expenses.,Easy to add expenses and upload receipts. Very simple to sync your expenses to QuickBooks. The customer support is very helpful if you run into trouble. They provide an extensive manual for employees.,Wish there was a way to change tags on multiple items at once after expense report was approved. Sometimes receipts for employees don't attach. Sometimes system made it so the report was submitted to wrong approver.,10,Reimbursements for employees faster. Increased output of employees. A better outlook on what is being expensed.Expensify Review a good productExpensify is used by the entire organization.,Captures charges with multiple credit cards Allows categorization to be easily defined Allows you to calculate mileage right from the application.,The mileage calculation does not allow you to modifty the route and often calculates it incorrectly Mileage should be automatically categorized as ground transportation,7,Great for making sure employees expenses are timely reimbursed. Make sure expenses are all captured accurately.,concur,8It's ok to spend, just make sure to keep track of it with ExpensifyExpensify is easy and I was able to use it extensively on business trips, and while attending trade shows and startup conferences. I'm able to run reports and submit accurate numbers for approvals with receipts and such. It's mainly being used on an individual level, each person uses their own expense reporting system but some prefer Expensify due to the ease of use and cross-platform access. This helped us as an organization since a big portion of folks travel globally so a good app like Expensify is very handy in keeping track of expenses whether personal or for business. It also helps keep my budget in check.,Its excellent for helping you keep track of personal and business expenses all in the same application. Cross-Platform support. I can work on a report on my iPhone then continue editing on my computer. Great features like taking immediate pictures of receipts, ability to pull info from credit cards to easily import accurate data regardless of which card you use. Creating reports is as easy as ever especially to send over for easy management approval all through the app. Can even export to store locally on your machine.,I'd like to see some integration with hotel and flight reservation tools like what we currently use with Concur. Salesforce integration Upgraded and modern UI Multi-factor authentication leveraging SSO and TouchID perhaps to verify user for security purposes especially for business,8,Increased employee efficiency, easy usage I would say it's more accepted amongst independant business folks or personal rather than corporate-wide acceptance.,Concur,10Expensify enhances employee accountability and expense reportingCurrently, I use it for my corporate credit card tracking. I am currently the only one in my department that is using Expensify. It solves so many "On the Go" accounting problems. For most people, their receipts and budgets/accounts are either paper, on a computer or some combination of the two and Expensify allows me to take it on the go and make edits and track while I am not in the office.,Expensify allows you to photograph receipts and logs them as expenses while automatically pulling vital info from the receipt such as place of purchase and total spent. Using the data and expenses already entered, Expensify creates reports and you are able to customize the reports based on which expenses you want to include on that specific report. It can automatically email or add items or expenses to your email. You have the ability to sync Expensify and integrate it with other software and productivity programs.,It has a GPS tracking option for tracking mileage for expense reports. The GPS functionality seems a little unreliable, I would rather use the odometer option or distance option although not as "high tech" it just seems to work better. On the time tracking piece I would like to see more filters and criteria options to be filled out.,9,It has significantly saved me time from losing receipts as well as data entry with the Smart Scan option. Time saved for employees is time and effort they can put towards something else. The options to sync and link across the department or even entire company is great!,ADP Enterprise eTIME, Microsoft Office 365, TeamViewer, Blackboard
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Expensify
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Score 8.9 out of 101
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Expensify Reviews

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Expensify
156 Ratings
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Score 8.9 out of 101

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Jared Lyda profile photo
May 20, 2019

Expensify is great and you should use it.

Score 10 out of 10
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We use Expensify to track all of our receipts company-wide. It's an easy way to track expenses, track reimbursements, and stay organized from an accounting perspective. It's great to not have to keep track of physical receipts. Just take a picture of it and throw it away. The categories for expenses track along with our QuickBooks categories.
  • SmartScan of receipts is usually pretty accurate.
  • Keeping expenses organized.
  • The mobile app is great.
  • The SmartScan feature sometimes has typos. I don't know enough about the technology to even know if this is something that could be better.
  • The user experience is a little bit clunky when SmartScan doesn't work and you have to do things manually. Not sure a way around this, though.
Overall, Expensify is great. It does what we need it to do and it keeps us organized around receipt and expense reporting. I have friends whose companies use other expense reporting platforms and based on what they have shown me, Expensify is way better. If you are a huge company that needs a big robust expense reporting software, I don't know if Expensify is the way to go. For most people, however, Expensify should be your first option.
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David Turner profile photo
July 18, 2019

Expensify Saves time and money

Score 8 out of 10
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We use Expensify across our entire company to manage employee reimbursements (i.e. per diems and mileage for field team) and to manage company credit card transaction reporting for all employees. With over 50 employees in multiple states on multiple projects using the company card for hotel and travel costs we are easily able to ensure all receipt and all job costing occurs weekly for every employee and ensure every employee is reimbursed within a week for all approved travel expenses.
  • Sync with corporate credit card account so that every transaction appears in Expensify requiring receipts and job tags
  • Simple and organized use for employees via mobile app
  • ACH reimbursements
  • Does not sync with Quickbooks desktop well. We had to move to manual import of job data and manual export of all financial data.
Great for credit card reconciliation and employee reimbursements. Customer service has improved in time and response greatly over the past year. We are hoping the sync/integration with financial software will also improve.
Read David Turner's full review
Brad Callister profile photo
May 17, 2019

Solid expense reporting program

Score 10 out of 10
Vetted Review
Verified User
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Expensify is being used across all of our departments for all charges incurred (travel, food, incentives, etc). Regardless of your position (from jr sales agent to CEO) all employees use it. It addresses the problem of keeping track of hundreds and even thousands of transactions that need to be accounted for. It's easy to use and integrates well with TravelBank.
  • Easy to use. It really doesn't take any training, as the interface (both mobile and desktop), are very easy.
  • Integrates well with TravelBank.
  • The mobile app is excellent. It allows you to just take a picture of the receipt and easily tag the expense.
  • There is a feature on the mobile version that is supposed to automatically take the information on the receipt and load it into the expense form, but it's never worked for me.
Expensify is well suited for any company (small, medium, or large). It takes away a lot of the administrative work required to classify expenses and gives the person making the purchase the ability to appropriately tag the expenses. I don't think there is a scenario where it is less appropriate.
Read Brad Callister's full review
Rachel Tugender profile photo
May 14, 2019

Expensify-- easy to use mobile app for all your business expenses

Score 10 out of 10
Vetted Review
Verified User
Review Source
At Numerify, we use Expensify to log all expenses, from entertaining clients, to transportation, to travel related meals, and more. We also use a travel booking software, which has seamless integration with Expensify so that all of our airfare and hotel expenses automatically sync with Expensify, which makes it very convenient.
  • Ease of use of the mobile app with push notifications that keep you updated on the status of your expense report(s).
  • Direct integrations with travel booking software that automatically pulls those expenses into the Expensify app.
  • The receipt reader that allows users to take a picture, and the data is extracted into Expensify.
  • The receipt reader sometimes can't automatically put the expense in the correct category, as each company categorizes expenses differently.
  • Sometimes you'll receive an error alert, but it doesn't specify why. This is usually related to your company admin's settings, however.
  • If you accidentally press the + sign sometimes, it creates an additional report where you can't delete the report on the app and have to do it on the web page.
It's very appropriate for employees where you incur several expenses. I can't think of a situation where it's not well suited for working professionals that have to track/submit expense reports. It's less appropriate for those that don't incur a lot of expenses, as it might be inconvenient for employees like that to have to submit a report for a dollar amount that is so small.
Read Rachel Tugender's full review
Karim Mahroug profile photo
June 20, 2019

Easy and professional

Score 9 out of 10
Vetted Review
Verified User
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We have now been using Expensify for 3 years and it helps to have a professional way to manage our expenses. We used to manage expenses via Excel files, but this was not very efficient. Expensify is a safe and fast program that allows a team or a company to manage expenses.
  • Safe to manage financial data.
  • Fast and easy to use.
  • Fast scan could be easier and faster.
Very good to manage business trips and daily expenses for a team.
Read Karim Mahroug's full review
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June 19, 2019

Expensify Scales w/ Hypergrowth Tech Company!

Score 10 out of 10
Vetted Review
Verified User
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  • Expensify is being leveraged across the organization as the de-facto expense tool
  • It has a simple and easy to use interface that enables employees to quickly submit expenses and therefore spend more time performing their core competencies
  • It has a sleek mobile app that is highly leveraged at the company
  • I have leveraged Expensify for the past 5 years
  • Great mobile app for snapping pictures of receipts on the go!
  • Simple and intuitive user interface helps users get up to speed quickly
  • Smart scan feature, which scans your receipts and auto-populates data, has a fairly high success rate
  • Integrates well with other products
  • Pricing is fair and flexible
  • Smart scan feature is good but could be great with a higher success rate
  • Smart scan feature is slow at times
  • More security could be helpful for your IT team
Pros. - Fair pricing - Solid mobile app - Effective smart scan feature - Intuitive user interface - Great for rapidly growing companies - Effective at streamlining expense process so employees can work on more value-add projects
Cons. - Smart scan feature could be faster - Smart scan feature could be more accurate - Security could be more robust
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June 04, 2019

Show me the money!

Score 10 out of 10
Vetted Review
Verified User
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Expensify is used across our entire company for easily submitting business expenses. Regularly traveling for client meetings and events across the country means that I'm constantly submitting expenses to be reimbursed. What used to be a tedious process of sorting through receipts that got pushed to the end of the month is now easily done the first morning back in the office.
  • Easy to use interface.
  • Smartphone application.
  • Ability to snap pictures of receipts and itemize them accordingly.
  • Can't think of any cons!
Expensify is perfect for anybody who needs to submit business expenses for reimbursement.
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June 03, 2019

The modern approach to expenses for professionals with a powerful mobile app experience!

Score 10 out of 10
Vetted Review
Verified User
Review Source
Our team travels a lot, usually twice a month to meet with clients and such. We use to do expenses by entering line items into an Excel form and manually submitting these for approval by our manager and then to finance for reimbursement. Since bringing in Expensify, my time spent doing expenses has been significantly reduced and it actually made it this task an enjoyable experience. First off, the mobile experience is clean and powerful. I now enter expenses on-the-go by using the app's built-in camera function to snap a picture of the receipt and using the "SmartScanning" function which uses an OCR-like software to read and complete the expense fields from the receipt. I've found it to be very accurate and I've rarely had to adjust any of the auto entries. Another great function of the app is the ability to generate a receipt for mileage by selecting two points on a map and letting it calculate mileage. Between the "SmartScanning" or receipt and automated mileage entries, this alone makes Expensify the tool to have to bring your expenses into the 21st century. The web portal is also very easy to use but I am mostly a mobile user.
  • Powerful mobile experience, truly designed for professionals on the go. The mobile app isn't just a data entry tool, it scans receipts, generated mileage receipts and manages expenses. You can also do it all from the app, from creating reports to submitting them for approval and seeing the status of your reimbursement.
  • The interface on both mobile and the web is clean, well laid out, easy to use and a breeze to navigate. My team and I needed zero training on how to use this, it is THAT simple. I tend to have several expense reports going at once and they need to be segregated as they're billed back to clients, the ease with which I can classify my individual expenses is a great timesaver.
  • The help feature within the app is easy to use, articles are available through a built-in search and you can also start a conversation with support.
  • The OCR algorithm for the "SmartScanning" isn't always right and it seems to make the same mistakes, I wish it could learn from user corrections.
  • When entering receipts manually or through "SmartScanning", I ALWAYS have to enter my department although it never changes. I wish I could set this in my profile and have it entered automatically into every receipt.
  • The app and web interface should allow for 2FA given the confidential nature of the information stored on their systems.
Expensify is very well suited for professionals on the go, the mobile experience is fully featured and there's no need to even use the web portal unless you're tired of looking at your phone screen. The ease and speed with which I can enter, organize and segregate my expenses have allowed me to spend more time on other tasks as I now enter m expenses in real-time as soon as I get the receipt by using the built-in camera. In the event that I lose a physical receipt, I already have it in the app and this is now a non-issue.
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Joe &quot;JC&quot; Cross profile photo
August 21, 2018

Is Expensify better than Concur and ExpensePoint?

Score 10 out of 10
Vetted Review
Verified User
Review Source
I have used Expensify for years to track my own business expenses. I also used it as a contractor for a consulting firm. Contractors would record expenses for engagements and submit weekly expense reports. It made expense-tracking and reporting extremely easy.
  • You can record an expense as quickly as you can snap a picture on your phone.
  • Submitting an expense report requires very little effort.
  • All receipts are kept in one place.
  • The user interface is very intuitive.
  • Sometimes the receipt scanning can take a while to complete, and hard-to-read receipts may require some manual input.
I have used multiple expense tracking software solutions. Expensify is the easiest and most enjoyable to use by far. There was organization-wide grumbling when we had to switch to Concur and later to ExpensePoint. From a user standpoint, you can't get much easier than Expensify.
Read Joe "JC" Cross's full review
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January 17, 2019

Great Expense Statement Coordination Tool!

Score 9 out of 10
Vetted Review
Verified User
Review Source
We leverage Expensify in consolidating, batching, coding, approving, and reimbursing credit card and reimbursable expense reports for individuals within our organization. The software is utilized by users across MANY departments within our organization. However, the accounting/finance department is tasked with orchestrating the process. Expensify has done a great job of moving our company away from "sloppy" MS Excel expense reports. Now, we have a convenient web-based tool which allows users to execute most necessary functions from their desktop or smart phone.
  • Expensify allows a company to establish simple approval rules and pipelines. The days of remembering who approves which user's expense reports are in the past.
  • Expensify allows users to easily code their expenses to the accounting department's general ledger. During implementation, the accounting team is tasked with creating a map between simple categories/description and general ledger account codes. E.g., Telephone -> 66150
  • The mobile app allows users to quickly take photos of their receipts/invoices/supporting documents on the go. Our CEO LOVES the ability to upload support to the app as he is signing the check at a restaurant.
  • The software downloads corporate credit card data daily. Furthermore, they mark "verified credit card transactions" with an icon that indicates as much.
  • The administration has the ability to request "copilot" access to user's accounts. This allows curators the ability to help users follow best practices.
  • Some users have complained that their receipts do not always upload from their mobile phone. Unfortunately, this means that the user (or the accounting department) needs to request copies of support/documentation from vendors.
  • If the tool is not implemented correctly, it can lead to some nightmarish situations down the road.
  • Expensify should work to add all desktop capabilities to their mobile application.
Expensify is well suited for companies that are sick and tired of coordinating the creation, submission, approval, and coding of hundreds/thousands of expense reports across their organization. In most cases, the software would pay for itself pretty quickly, especially if the company doesn't have that many users. The maintenance of expense reports can be an EXTREME drain on accounting resources.
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January 03, 2019

Quickly and easily get your money back with this expense filing tool

Score 10 out of 10
Vetted Review
Verified User
Review Source
For a company without corporate credit cards, we use Expensify across the whole organization so individuals can make purchases on their own and expense them thereafter for reimbursement.
  • Their web and mobile interface is incredibly easy to use, stable and makes uploading invoices a breeze.
  • I especially love their mobile app because you can snap a photo of your receipt and Expensify will auto-fill the amount and details of that expense.
  • Expensify is stable and I've never experienced a prolonged downtime while using it over the past six years.
  • Nothing. Filing expenses is never a fun thing, it's a menial task. Expensify makes it somewhat enjoyable, all things considered.
Any organization who wishes to streamline the filing and reimbursement of expenses should use Expensify. If you're a larger organization you may have this bundled in a larger software suite that your company is using, but if you're a small to mid-sized company, without a designated finance suite, Expensify is a great fit.
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October 29, 2018

Expensify, simplify your expense reports.

Score 8 out of 10
Vetted Review
Verified User
Review Source
Expensify is used across the company. It directly addresses the problem of managing expenses including categorization and ensuring that receipts are attached.
  • Excellent mobile app makes scanning new receipts quick and easy.
  • Relatively flawless smartscanning reduces the need to manually enter data for receipts.
  • Centralized rulesets allow enforcement of company policy.
  • Managing multiple expenses at once can be slow and cumbersome
  • Occasionally, the receipt images are lost.
  • Web interface can be sluggish at times.
Expensify excels at collecting expenses as you accumulate them and collating them into a report to be submitted to the accounting department. But, it only does this well if you're consistent with scanning the receipts as you collect them, and creating the reports as you go. Mass scanning and report generation can be slow and cumbersome.

Overall, this is a must-have tool for anyone dealing with expense reports on a regular basis.
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August 28, 2018

Easy Reimbursement Tool

Score 7 out of 10
Vetted Review
Verified User
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We use Expensify for reimbursements to employees. Team members travel a lot, and they often need to submit requests in Expensify for flights, train rides, Uber, meals, and other costs incurred while completing business activities for the firm. We then review and approve these requests and reimburse employees directly. It makes it more flexible for employees to pay for certain services on the job and then getting reimbursed as opposed to finding someone with a company card to pay for it.
  • It is very easy to use, as long as you have a picture of the receipt.
  • Easy and convenient for people to keep track of their receipts compared to keeping physical copies of receipts.
  • It doesn't integrate with our other systems too well.
  • Not much assistance in the beginning with setup and initial training, which could lead to subsequent problems, but overall it wasn't too difficult to navigate.
  • Customer service isn't great - the only option seems to be a website chat and responses take a while.
  • On the admin side, there aren't many options, particularly with the reports you can pull.
Expensify is a useful tool for tracking expenses and reimbursing employees for costs incurred while completing firm business. It has a nice and easy interface on the user side but a bit lacking on the admin side with limited functions, configurations, and reports.
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Lisa Shapiro profile photo
April 13, 2018

Expensify is the Expert

Score 10 out of 10
Vetted Review
Verified User
Review Source
We use Expensify across our whole organization, in our US companies as well as our international companies. We have also connected our corporate credit cards to Expensify so that our users can more easily report their credit card transactions and provide important details and receipts easily. We have also used Expensify with users outside our company. When we host events that we will reimburse travel for, like board member travel or contractor workshop travel, these users can submit their requests for reimbursement through Expensify as easily as our employees can.
  • Expensify has a user-friendly interface. Receipts can be easily uploaded onto the platform through multiple methods. Users can also download the app so, which is particularly useful while they are on travel.
  • Our reps at Expensify have helped build reports that respond to our complicated multi entity needs. I have a report that I export that is in the exact format I need for journal entry template importation. This is a game changer when the monthly credit card transaction list for the journal entry is on average 800 lines!
  • We are able to host employees on the platfomr from many different countries because Expensify allows for multiple policies to be set. Each policy can then be set with needs to that country, like currency and even different categories and departments to charge items to.
  • Since we have our corporate cards connected to Expensify, Expensify builds reports for our employees through the month, adding their charges to the report as they are charged to the card. Expensify imports the amount, merchant and date and the user just needs to fill in a comment, add a receipt and select what the charge needs to be budgeted to. Users can also set up "rules" that automatically code recurring charges so they can "set it and forget it."
  • It is very easy to add user and remove users. This comes in useful in a busy HR department when stake holders are changing all the time.
  • Sometimes Expensify gets confused when receipts are emailed in and then "smart scanned" into the system. The receipt either does not get attached to the appropriate charge or it takes a very long time. I have had many users say they love this feature though and have no problem with it.
  • At the beginning of the month Expensify can be slow. This may be because all of out users want to use it then or a system wide issue.
  • Sometimes the system does not react well when words are typed in to the admin side when creating users. It responds much better when the info needing to be added is just copy/pasted.
Expensify can be great for small and large companies. We have multiple entities and a lot of specific situations that we needed built into our reports which is why we cannot take advantage of the NetSuite integration at this time, but we have worked with our rep to make it work for us by building these custom reports. Expensify is flexible and I think they can find a solution for many different companies' needs.
Read Lisa Shapiro's full review
Lawson Brooks III profile photo
February 28, 2017

Expensify delivers, but leaves freelancers out of the mix

Score 9 out of 10
Vetted Review
Verified User
Review Source
First, for the sake of full disclosure as a solopreneur I alternate using Expensify along with another expense tracking act. The reason for this is that there is no one like policy that I have to follow in order to submit my reports to various clients. However, I have been engaged by clients who use this app which makes it easier for me to submit expenses for reimbursement.

By that same token, several past and current clients have cumbersome or virtually non-existent expense reporting systems. Consequently, I have suggested that they take a look at Expensify to help them solve their needs in this area.
  • The first thing that I believe Expensify does well is that it offers a very friendly user experience on the desktop version and if you're new to the app, the free version allows the user to give it a complete test run. The simplicity of it all makes it easy for a user to navigate the site and input the necessary information.
  • Secondly, not only does Expensify allow you to keep a handle on your expenses, it also keeps you abreast of miles traveled and time worked on a project as well as syncing your info with select CRMs.
  • Another plus is the pricing model is not only very straightforward, but it's based on how many people actively use the system. The ability to add a credit card for importing works well and adds to the app's functionality.
  • The smartscan is really cool and easy to use.
  • As a solopreneur, I would like to see a version geared toward freelancers that avoids all of the policy, employee and administrator designations. While I'm extremely high on Expensify as a software for multi-employee companies that have some bureaucracy, it's a lot more than freelancers need or want.
  • While I like some of the integrations, I think that they are missing the boat on some like Quickbooks for Self-employed, FreshBooks, and TripIt to name a few.
  • The need to manually export data on the desktop is a little of a turn off.
Best suited for companies with multiple employees. Not great for freelancers.
Read Lawson Brooks III's full review
G.I. Sanders profile photo
February 09, 2017

Huge Time Savings With Expensify

Score 10 out of 10
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Verified User
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Our entire company uses Expensify (all departments and virtually all employees). I've never heard anything negative about it. Everyone loves how easy it is to track and submit their expenses. It solves a number of issues for us. It simplifies the process of categorization, receipt tracking, and ties it all together in reports that are easily managed and approved by our managers.
  • Easy platform for managing and tracking employee expenses
  • Mobile app for ease of use taking photos of receipts
  • Check status of submitted reports
  • Easily categorize expenses
  • Sometimes have issues with SmartScan properly identifying amounts
  • SmartScan can be slow at times
For any employees that travel a lot, it is an absolute godsend, making it so easy to deal with expenses and get reimbursed in a timely manner. Rather than manually tracking purchases in spreadsheets and stapling receipts together with printed out reports, or scanning in receipts, it digitizes it all.
Read G.I. Sanders's full review
Doug Caci profile photo
April 04, 2017

Expensify is great!

Score 8 out of 10
Vetted Review
Verified User
Review Source
Expensify was used to automatically upload expense reports. I was in the process of implementing the system so that the entire company would use the product instead of manually handing in paper copies of expense reports.
  • Automation
  • Phone Pictures of Receipts
  • Quickness
  • Not always accurate
  • App needs work
  • Pictures not always clear
Expensify works well when employees travel so that they can be reimbursed accurately and quickly. I recommend it.
Read Doug Caci's full review
Melody Hojati, CPA profile photo
November 07, 2016

Expensify is not expensive for my expenses

Score 7 out of 10
Vetted Review
Verified User
Review Source
Expensify is currently being used across the whole organization. Expensify is an efficient, great way to process employee business related expenses requiring reimbursement.
  • Easy receipt upload
  • Easy review process
  • Connection to financial systems for upload
  • Timely customer service feedback
  • Visibility and clarity in the system of where in the review process an expense report is
  • Deleting a created report requires a work around because of a current glitch in the system
  • Expenses, receipts, reports tabs need better explaining as there are overlaps in functionality
  • Better communication on updates, glitches, fixes to be made, work-around entries, processing etc.
Expensify is currently not linked to QuickBookss which makes the expense processing manual for our organization. We are switching to a platform that does work with Expensify and look forward to leveraging off of automated entries.
Read Melody Hojati, CPA's full review
Vlad Merson profile photo
June 13, 2016

Expense report made easy

Score 9 out of 10
Vetted Review
Verified User
Review Source
We use Expensify throughout the whole organization. It is used by employees and managers from all departments. Expensify is used for two main purposes: 1) By employees to submit reimbursable expense reports 2) By managers to submit business credit card reports with receipts and description of expense to help the finance department book everything correctly in the accounting system and stay compliant with the IRS guidelines.

Expensify helps us stay paper free and saves a lot of time for both employees, managers and accounting staff. It also helps us to keep accurate records of our business expenses, with receipts and descriptions.
  • Expensify has the so called Smart Scan option which reads the receipt and is able to recognize vendor name, amount, date and match to the corresponding expense.
  • Easily forward email receipts directly from my email to my expensify account by forwarding the email to receipts@expensify.com
  • Allows to create a feed directly from the credit card to your exensify account, no need to enter manually, all credit card expenses get to your Expensify account automatically.
  • Allows for direct reimbursement by easily connecting my bank account to my expensify account.
  • Sometimes the Smart Scan option is not reading the receipts properly and creates duplicate expenses rather than attaching the receipt to already existing credit card transaction.
  • I would like to see an option for direct, one day, reimbursement of an amount higher than $100 as well. Right now for higher amounts the reimbursement takes approximately 4-5 business days.
  • I sometimes find Expensify being very slow when opening a report or attaching a receipt.
In my opinion Expensify can save a lot of effort and time for companies with a number of traveling employees, a big sales team, or employees that travel and either use their personal funds and expense them as company reimbursable expenses or use their business credit cards and need to submit receipts and reports for firm's accounting records. It would be less suitable for very small companies that do not have traveling personnel. It would probably also would not be a great fit for big companies with 100's -1000's of employees.
Read Vlad Merson's full review
Kiara Bynum profile photo
June 20, 2016

Give it a try!

Score 8 out of 10
Vetted Review
Verified User
Review Source
Expensify was the primary tool used to organize, submit, track and reimburse expenses incurred by the entire organization. Prior to the adoption of Expensify, the organization had a manual, Excel-based system of tracking expenses (the team had to fill out an excel spreadsheet, copy and attach all of their receipts, then email the entire file to someone on the finance team). Expensify was adopted by the entire organization (including a team of over 50+ independent contractors that incurred an average of $10,000 each month in reimbursable expenses) and simplified the process tremendously.
  • Expensify is very easy to pick up and use. We had people at all different levels of technological expertise, but almost everyone picked it up very quickly.
  • The customer service team at Expensify is very helpful and knowledgeable. They were very easy to access, and helped us during the entire implementation phase.
  • Expensify works well with modern technology, and is very convenient. Most things can be done from the Expensify app, which is very helpful for an organization with a lot of travelers.
  • We adopted Expensify when it was relatively new, so at the time, there were glitches occasionally in the software. This did improve as time went on, though.
  • Our organization struggled with its limited customization options. Our organization was very unique, so there were a lot of areas where we wished we could have changed the functionality to fit our needs a bit better.
Overall, I would definitely recommend Expensify, espeically for small to medium organizations, and especially for organizations with members who travel a lot or are always on-the-go. Larger or less standard organizations may struggle with its limited customization options. The functionality continuously improved during my time using the software. All of the organizations' users believed the website to be easy to pick up and use. Customer service is top-notch.
Read Kiara Bynum's full review
Michael Freeman profile photo
April 26, 2016

Expensify is fast, easy and an asset to anyone who needs to regularly do expense reports

Score 9 out of 10
Vetted Review
Verified User
Review Source
We used Expensify across the whole company to track and manage expenses. It makes it quick and easy to capture expenses and close out my monthly expense reports.
  • Great mobile app makes it fast and easy to capture expenses
  • I could copy previous expense reports and use those as templates to make it quicker to handle monthly recurring expenses
  • Visually appealing design was clear and easy to understand
  • It didn't handle spending rules as well as I had hoped. For example, we had a spending limit for hotels on a per night basis, but anytime I stayed somewhere more than 1 day it would break the rule because it was more than the allowed amount. It needed to be smart enough to know how hotel stays work and enforce a limit based on the avg. cost per day.
Seems like a great general purpose expense tracking system
Read Michael Freeman's full review
Colin Tan profile photo
March 27, 2015

Expense with Ease

Score 10 out of 10
Vetted Review
Verified User
Review Source
Expensify is being used by our organization as way for our employees to submit their expenses and upload receipts. It is being used by all the employees in the organization who incur expenses. It allows us to keep track and monitor expenses to make sure that they were business-related and not personal expenses.
  • Easy to add expenses and upload receipts.
  • Very simple to sync your expenses to QuickBooks.
  • The customer support is very helpful if you run into trouble.
  • They provide an extensive manual for employees.
  • Wish there was a way to change tags on multiple items at once after expense report was approved.
  • Sometimes receipts for employees don't attach.
  • Sometimes system made it so the report was submitted to wrong approver.
I think Expensify is well suited for a smaller company because it is easier for one person to manage all the expense reports that way. With a public company of 1000+ employees it may take a while and would probably work better if multiple administrators looked over the reports. Other than that it is very simple to use and has been great so far.
Read Colin Tan's full review
Richard Wilbert, MBA profile photo
December 15, 2014

Expensify Review a good product

Score 7 out of 10
Vetted Review
Verified User
Review Source
Expensify is used by the entire organization.
  • Captures charges with multiple credit cards
  • Allows categorization to be easily defined
  • Allows you to calculate mileage right from the application.
  • The mileage calculation does not allow you to modifty the route and often calculates it incorrectly
  • Mileage should be automatically categorized as ground transportation
Can you create templates that can be reused on a monthly basis?
Read Richard Wilbert, MBA's full review
Khalil Snobar profile photo
June 17, 2014

It's ok to spend, just make sure to keep track of it with Expensify

Score 8 out of 10
Vetted Review
Verified User
Review Source
Expensify is easy and I was able to use it extensively on business trips, and while attending trade shows and startup conferences. I'm able to run reports and submit accurate numbers for approvals with receipts and such. It's mainly being used on an individual level, each person uses their own expense reporting system but some prefer Expensify due to the ease of use and cross-platform access. This helped us as an organization since a big portion of folks travel globally so a good app like Expensify is very handy in keeping track of expenses whether personal or for business. It also helps keep my budget in check.
  • Its excellent for helping you keep track of personal and business expenses all in the same application.
  • Cross-Platform support. I can work on a report on my iPhone then continue editing on my computer.
  • Great features like taking immediate pictures of receipts, ability to pull info from credit cards to easily import accurate data regardless of which card you use.
  • Creating reports is as easy as ever especially to send over for easy management approval all through the app. Can even export to store locally on your machine.
  • I'd like to see some integration with hotel and flight reservation tools like what we currently use with Concur.
  • Salesforce integration
  • Upgraded and modern UI
  • Multi-factor authentication leveraging SSO and TouchID perhaps to verify user for security purposes especially for business
Expensify is easiest to use once you prepare for it prior to traveling or using it since it requires some setup to enter credit card info and getting used to storing in the cloud as some folks might or might not be too keen on storing in the cloud. But the best part is the fact you can access your data from everywhere.
Read Khalil Snobar's full review
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March 15, 2017

Expensify enhances employee accountability and expense reporting

Score 9 out of 10
Vetted Review
Verified User
Review Source
Currently, I use it for my corporate credit card tracking. I am currently the only one in my department that is using Expensify. It solves so many "On the Go" accounting problems. For most people, their receipts and budgets/accounts are either paper, on a computer or some combination of the two and Expensify allows me to take it on the go and make edits and track while I am not in the office.

  • Expensify allows you to photograph receipts and logs them as expenses while automatically pulling vital info from the receipt such as place of purchase and total spent.
  • Using the data and expenses already entered, Expensify creates reports and you are able to customize the reports based on which expenses you want to include on that specific report.
  • It can automatically email or add items or expenses to your email. You have the ability to sync Expensify and integrate it with other software and productivity programs.
  • It has a GPS tracking option for tracking mileage for expense reports. The GPS functionality seems a little unreliable, I would rather use the odometer option or distance option although not as "high tech" it just seems to work better.
  • On the time tracking piece I would like to see more filters and criteria options to be filled out.
It is great for anyone who does any amount of travel for business! This does not have to be international travel or consistent coast to coast travel although it is great for that. Anyone who has expenditures and is not locked to their desk, meaning they are out and around town or having working lunches or using any payment that needs to be tracked for accounting purposes.
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About Expensify

Expensify is an expense management software product, available as a cloud-service and billed as a fast and easy way to manage business expenses. With Expensify, cash and card transactions are automated. Billable time, including mileage, time, and other reimbursable expenses, are captured via its document storage system to create a clear audit trail, ensuring compliance and reducing fraud. Expensify's SmartCategorization feature allows varying kinds of expenses to be sorted according to type. Employees may be reimbursed via integration with ACH Direct Deposit or Paypal at no additional cost. Workflow and rule-based approval processes are automated in Expensify. It is mobile accessible and supports integration with many commonly used accounting programs. Expensify supports domain control, tracking all activity within a particular domain, and automated GL mapping for better workflow and compliance.

A free version is available for individual users. Two paid tiers are also available, one at $5 per user for the Team tier, billed as adequate for "non-profits, church groups, student groups," and the like, and a $9 dollar per user Corporate package, which contains the most sophisticated features and is meant for use by administrators at companies. "Users" are persons who have edited expense data with the software in a given month. No other costs are incurred but this. Expensify offers support for integration via workshops and training videos, and 24-hour email support.
Categories:  Expense Management

Expensify Integrations

Expensify Competitors

Pricing

Has featureFree Trial Available?Yes
Does not have featureFree or Freemium Version Available?No
Does not have featurePremium Consulting/Integration Services Available?No
Entry-level set up fee?No

Expensify Technical Details

Operating Systems: Unspecified
Mobile Application:No