Overview
What is Whova?
Whova, headquartered in San Diego, provides what they describe as Intelligent Event Technology Solutions by creating authentic audience participation and engagement and simplifying the entire event process from planning to registration, networking, and follow-up. Whova's mobile engagement apps support both…
Whova Fun
Whova Champion!
A robust conference organizing tool
[...] Midyear Conference
The app to stay organized for a large conference
My Whova Experience.
App that rocks!
Good Application for Events
Whova review for [...] Conference 2024
A Review on a Product I Don't Usually Use
Whova
This is the Best Way to Virtual Conferencing - And That's From a Longtime "Conference Junkie"
TrustRadius Insights
Whova Review
Almost Perfect!
Awards
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Popular Features
- Mobile Application (46)8.686%
- Networking (50)8.484%
- Dashboard / Report / Visualization Interactivity on Mobile (43)8.383%
- Audience engagement (47)7.979%
Reviewer Pros & Cons
Pricing
What is Whova?
Whova, headquartered in San Diego, provides what they describe as Intelligent Event Technology Solutions by creating authentic audience participation and engagement and simplifying the entire event process from planning to registration, networking, and follow-up. Whova's mobile engagement apps…
Entry-level set up fee?
- Setup fee optional
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
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Product Demos
SMTULSA Conference Mobile app demo
Whova ARHC App Demo
Features
Mobile Capabilities
Support for mobile devices like smartphones and tablets.
- 8.1Responsive Design for Web Access(39) Ratings
Web design aimed at producing easy-to-read sites across a range of different devices.
- 8.6Mobile Application(46) Ratings
A dedicated app for iOS and/or Android.
- 8.3Dashboard / Report / Visualization Interactivity on Mobile(43) Ratings
In-app dashboard reports and data visualization.
Online Meetings / Events
Features related to hosting and attending meetings and events online.
- 7.8Calendar integration(32) Ratings
Scheduling capabilities integrate with users’ Calendars.
- 8.2Meeting initiation(33) Ratings
Meetings can be easily initiated, whether they are scheduled or on the fly.
- 7.9Integrates with social media(34) Ratings
Integrates with social media sites like Twitter and LinkedIn to promote meetings and webinars.
- 7.8Record meetings / events(25) Ratings
Meetings and webinars can be recorded for playback.
- 7.8Slideshows(25) Ratings
Presenters can present slideshows during the meeting within the web conferencing platform.
- 8.5Event registration(38) Ratings
Attendees can register in advance for upcoming online events (such as webinars).
Online Events Collaboration
Features related to collaboration between attendees during web conferences, webinars, and other online events.
- 8.2Live chat(29) Ratings
Participants can use one-on-one and group instant messaging to communicate privately or selectively during meetings.
- 8.4Audience polling(34) Ratings
Presenters can ask for audience input.
- 8.4Q&A(38) Ratings
Attendees can ask questions during the presentation.
Online Events Security
Features related to the security of meetings and other events held via web conferencing/webinar software.
- 7.2User authentication(28) Ratings
Administrators can require users to authenticate their identities before joining a meeting.
- 7.9Participant roles & permissions(26) Ratings
Administrators can grant users different levels of access to conferences, as moderators, presenters, attendees, or participants. Permissions can be set for individual users, or based on user role/group.
- 7.8Confidential attendee list(21) Ratings
Presenters, moderators, or admins can see a confidential list of attendees that is not visible to all attendees.
Online Events Marketing
Features related to the marketing and branding of online events, and use of online events for marketing purposes.
- 7.8Branding options(24) Ratings
Users can customize the look and feel of the application so that online events are branded (colors, company logo, etc.)
- 8.1Integration to Marketing Automation(21) Ratings
Webinar software integrates with users' MA systems to send out registration confirmations, email reminders about upcoming events, follow-up emails with webinar recordings, etc.
- 7.7Attendee list export(25) Ratings
The ability to export lists of event participants.
Virtual Event
These are features for Virtual Event software.
- 8.4Registration, RSVP, and ticketing(41) Ratings
Attendees can register, RSVP, and/or purchase tickets for the event in advance
- 7.3Email marketing(31) Ratings
Personalized email marketing to registered attendees, either within the software or through integrations
- 7.9Livestreaming(23) Ratings
Events can be broadcast live to hundreds or thousands of attendees
- 7.9Audience engagement(47) Ratings
Interactive features like live chat, polls, Q&A, and gamification
- 7.5Event recording(21) Ratings
Events can be recorded so that attendees can rewatch presentations at a later time
- 7.5Virtual booths(14) Ratings
Sponsors can set up customizable virtual booths that attendees can visit
- 8.4Networking(50) Ratings
Video and text chats specifically for attendee networking are available
- 7.9Event analytics(30) Ratings
Analytics and reporting (e.g., total attendee counts at individual presentations and booths, satisfaction with presentations) are available to help determine the success of events
Product Details
- About
- Integrations
- Competitors
- Tech Details
- Downloadables
- FAQs
What is Whova?
Whova is an all-in-one event management solution that makes events modern and trendy, attracts and engages attendees, and helps event organizers save time on managing event logistics. Whova’s platform consists of an award-winning event app, efficient online registration, powerful event marketing, and time-saving event management tools.
Among Whova's customers are American Express, US Bank, PwC, Microsoft, Hilton, Lego, IKEA, L'Oreal, American Marketing Association, Harvard University, NASA, plus countless other organizations from over 100 countries.
Whova has powered over 30,000 in-person and virtual/hybrid conferences, including association events, education events, government events, corporate events, trade shows, expos, and community gatherings.
Whova Features
- Supported: Mobile Event App
- Supported: Event Ticketing/Registration
- Supported: Virtual/Hybrid Event Platform
- Supported: Event Management
- Supported: Attendee Engagement
- Supported: Attendee Networking
- Supported: Event Marketing
- Supported: Vendor Lead Retrieval
- Supported: Sponsor & Exhibitor Digital Booths
Whova Screenshots
Whova Video
Whova Integrations
Whova Competitors
Whova Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | Apple iOS, Android, Mobile Web |
Whova Downloadables
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(1014)Community Insights
- Business Problems Solved
- Recommendations
Whova is a versatile platform that has been utilized in various conferences and conventions, including events such as the NGO67 conference on the status of women with the United Nations, the annual sales conference, the Human Trafficking Summit, the Florida Festivals and Events Convention and Trade Show, and the KombuchaKon 2022 convention. Users have reported finding Whova helpful for messaging, communication, finding meetups, and accessing event information. It provides a reliable platform for attendees to navigate conference sessions, connect with speakers, ask questions, and engage through posting pictures and comments. Additionally, Whova assists users in tracking their own schedules, accessing surveys, generating interest in products, making connections with other companies, attending informative meetings remotely, and viewing recorded content. Users appreciate Whova's thoroughness, simplicity, and great functionality. The platform serves as a valuable tool for conferences by allowing businesses to exhibit their products and capture leads. It also enables attendees to stay organized with their sessions, connect with other participants through shared profiles and interests, and access conference calendars. Some users have mentioned difficulties in accessing contact information for all attendees in one place. Nevertheless, Whova is highly recommended for coordinating big events due to its user-friendly design and format. It has also been successfully utilized for virtual conferences worldwide, bridging gaps between participants and providing a sense of connection. Whova facilitates engagement between delegates and presenters while offering accessibility options such as dark mode and detailed control over notifications.
Users have provided several recommendations for using Whova in conference and event settings. The most common recommendations include using Whova for conferences with multiple concurrent sessions and networking. Reviewers suggest that Whova is well-suited for events and conferences with up to 1,000 attendees. Users also recommend exploring the implementation of Whova at Social Media Marketing World, a specific event where the app was used effectively. Overall, users endorse Whova as a user-friendly and useful tool for conferences and events, specifically highlighting its strength in handling complex schedules, facilitating networking, managing large attendee numbers, and fostering anticipation before events.
Attribute Ratings
- 9.1Likelihood to Renew4 ratings
- 9.1Availability1 rating
- 9.1Performance1 rating
- 8.2Usability11 ratings
- 7.1Support Rating95 ratings
- 8Implementation Rating62 ratings
- 9.1Configurability1 rating
- 9.1Product Scalability1 rating
- 9.1Ease of integration1 rating
- 9.1Vendor pre-sale2 ratings
- 9.1Vendor post-sale2 ratings
- 9.1Contract Terms and Pricing Model2 ratings
Reviews
(1-5 of 5)This is the Best Way to Virtual Conferencing - And That's From a Longtime "Conference Junkie"
- The Leaderboard. Whoever (Whova-ever?) came up with it is a genius. I LOVE it.
- The ability to connect with & message attendees is something I've not seen in other platforms
- The dashboard is remarkably user-friendly
- The reminders and updates were welcome, esp. in my busy world,
- The fact that I was "already in the system" and didn't have to start fresh was a BIG positive.
- I don't have enough experience to make a proper determination. I can't think of anything.
- Ease of use
- Connectivity between participants
- Quality of video/audio
- Registration, RSVP, and ticketing
- 80%8.0
- Email marketing
- 80%8.0
- Livestreaming
- 80%8.0
- Audience engagement
- 80%8.0
- Event recording
- 80%8.0
- Virtual booths
- 80%8.0
- Networking
- 80%8.0
- Event analytics
- 80%8.0
- Live chat
- 100%10.0
- Audience polling
- 100%10.0
- Q&A
- 100%10.0
- Branding options
- N/AN/A
- Integration to Marketing Automation
- N/AN/A
- Attendee list export
- 80%8.0
- User authentication
- N/AN/A
- Participant roles & permissions
- N/AN/A
- Confidential attendee list
- N/AN/A
- Calendar integration
- 90%9.0
- Meeting initiation
- 90%9.0
- Integrates with social media
- 100%10.0
- Record meetings / events
- 90%9.0
- Slideshows
- 90%9.0
- Event registration
- 90%9.0
- Responsive Design for Web Access
- N/AN/A
- Mobile Application
- 90%9.0
- Dashboard / Report / Visualization Interactivity on Mobile
- 80%8.0
- At this point I still cannot provide any detailed ROI info. PERSONALLY I find the networking particularly useful and beneficial. And once again, suffice it to say there were/are NO negatives.
- Conference participation
- n/a
- Recommending it to groups similar in scope to NY-NJ HEP for them to use.
We love Whova for virtual/hybrid events!
- Available online and on mobile
- Alerts come through on app and by email
- Easy to navigate even if you've never used it before
- I don't like that you can't edit a response after you press send - I accidentally pressed enter in the middle of my sentence and had to start a new comment... embarrasing.
- Data/Metrics
- Ease of use
- Accessibility from anywhere
- Registration, RSVP, and ticketing
- 100%10.0
- Email marketing
- 90%9.0
- Livestreaming
- 100%10.0
- Audience engagement
- 30%3.0
- Event recording
- N/AN/A
- Virtual booths
- 70%7.0
- Networking
- 80%8.0
- Event analytics
- 100%10.0
- Live chat
- 80%8.0
- Audience polling
- 60%6.0
- Q&A
- 100%10.0
- Branding options
- 100%10.0
- Integration to Marketing Automation
- 100%10.0
- Participant roles & permissions
- N/AN/A
- Confidential attendee list
- N/AN/A
- Calendar integration
- 100%10.0
- Meeting initiation
- 80%8.0
- Integrates with social media
- 80%8.0
- Record meetings / events
- 90%9.0
- Slideshows
- 100%10.0
- Event registration
- 100%10.0
- Responsive Design for Web Access
- 100%10.0
- Mobile Application
- 100%10.0
- Dashboard / Report / Visualization Interactivity on Mobile
- 100%10.0
- I don't get any ROI from this conference; not one lead
- I'd like if the organizers sent out highlights for virtual booths
- Hopin and Influitive
- Events we can't (or don't want to) attend in person
- Cost savings over travel
- Opportunity to collaborate
- To save money
- To allow people to attend who would not have been able to previously
- Community engagement is everything and Whova does it well
- Reliable technology that performs! (Mobile and web apps)
- Customer service is bar none!
- Mirroring Web App and Mobile App functions for sponsors (no sponsor chat in the mobile app as compared to the web app... would be nice for that to sync up)
- Better WYSIWYG web templates (they could be more dynamic for better looking and functioning event sites)
- Whova could definitely use a built-in affiliate marketing feature. This was sorely missing for us and we had to design our own using discount coupon codes, which was a crude process. Hey Summit, our former event platform, had a great affiliate program built into the software. Their implementation and delivery needed work, but this is one area Whova could corner the market even more, in my opinion.
- Easy registration and early access to the platform (3 months pre event)
- Community Boards
- Agenda/Sessions
- Q&A and Chat Tabs
- Gamification
- Registration, RSVP, and ticketing
- 100%10.0
- Email marketing
- 100%10.0
- Livestreaming
- N/AN/A
- Audience engagement
- 100%10.0
- Event recording
- N/AN/A
- Virtual booths
- 100%10.0
- Networking
- 100%10.0
- Event analytics
- 100%10.0
- Live chat
- 100%10.0
- Audience polling
- 100%10.0
- Q&A
- 100%10.0
- Branding options
- 100%10.0
- Integration to Marketing Automation
- 100%10.0
- Attendee list export
- 100%10.0
- User authentication
- 100%10.0
- Participant roles & permissions
- 100%10.0
- Confidential attendee list
- 100%10.0
- Calendar integration
- N/AN/A
- Meeting initiation
- 100%10.0
- Integrates with social media
- 100%10.0
- Record meetings / events
- 100%10.0
- Slideshows
- 100%10.0
- Event registration
- 100%10.0
- Responsive Design for Web Access
- 100%10.0
- Mobile Application
- 100%10.0
- Dashboard / Report / Visualization Interactivity on Mobile
- 100%10.0
- Improved attendee engagement from our last event on another platform. HUGE DIFFERENCE with Whova in this area!
- Staff stress levels were much lower due to the features and functions of the Whova EMS. We saved time and manpower this time around - even with the learning curve of a new event platform.
- Annual conference planning
- Affiliate marketing
- We added a "watch all sessions" contest. We were able to see which attendees watched all speaker sessions and chose a winner from that pool. The analytics offered in Whova gave us the information we needed to determine who indeed watched all of the sessions. Very helpful and the grand prize winner was HAPPY!
- Round Tables
- Tracks for our GAPS Youth Movement (GYM) members with content that is engaging for their age group
- separate registration pages (this is a helpful new feature)
- We found out about the Abandoned Transaction feature a bit late in the registration of this year's event, but next year we will keep a close eye on this feature from the start of the event to take full advantage of it. We recovered some sales this time around and it was great to see how well that worked!
- Price
- Product Features
- Product Usability
- Prior Experience with the Product
- Implemented in-house
- We duplicated the implementation process we used last year and it was issue-free!
- no training
- Adding speakers, sponsors, & exhibitors
- Mapping out tickets and agenda
- Gamification
- Community board navigation
- Surveys
- Affiliate Marketing - We had to use discount codes to create our own affiliate marketing platform. If Whova could have this as a platform feature that allows affiliates to register, grab some auto-populated widgets, and track affiliate sales, it would be nearly PERFECT in every way and a lot easier on us that doing it manually with discount codes!
- When testing announcements e-mails (sending a test version to myself for review), each test e-mail populated in the "Organizer Announcement" topic in the Community Board. If I tested three drafts, all three showed up in my list of Announcements on the mobile app. I wasn't sure if this happened on my end only or not. I didn't want attendees to see these duplicate test e-mails/drafts. I had to go in and manually erase these test e-mails. It was a bit annoying and again, I wasn't sure if attendees were seeing this or not.
- Some kind of affiliate program system and affiliate tracking would be nice. We need that kind or marketing support and I am sure other customers do too.
- File import/export
- API (e.g. SOAP or REST)
- Recovering sales from the abandoned sales list. That was golden!
- A robust affiliate tracking system that gives affiliates some auto-generated widgets to use on their sites and in social media posts.
- Edit buttons for all posts, replies, etc. Our attendees want to be able to edit their posts when they make a mistake/typo. They complained about it a lot!
- Emoji button for chat tabs in the individual speaker sessions.
- More choices of emojis in general (for the community boards, messages, and anywhere an emoji can apply.
- Delete buttons for attendees who post a question in the chat, but meant to ask it in Q&A. If they can delete the chat, it would be helpful for admin as the attendee often catches thai before we do and has to message us to remove the ill-placed post
- It would be great if there was a red dot notification that pops up each time a new chat is added (right now only a red dot displays when the first chat is added). No other notifications come up on the chat tab in the speaker sessions when successive chats come through. Attendees aren’t prompted to go back and check the chat tab if they think nothing new has been posted there. They missed a lot of good conversations in the chat tabs of our speaker sessions because there was no new red notification dot to alert them that new chats had been added.
Bill Carroll TRIO/EOC
- It is very effective and efficient for exchanging contact information.
- It has tremendous potential for follow up activities.
- The leader-board instilled a sense of friendly competition.
- The tele-presence features worked very well.
- The Whova App integrated seamlessly into our group meeting and meet ups.
- A few times during the ice-breakers/mixers we lost our connection.
- I wish the search functions were slightly more user friendly
- I wish there was more archiving of materials available.
- We have seen an 11% uptick in follow up appointments.
- We have saved over a 1130 dollars per quarter in travel expenditures.
- We have increased our client intake by 4.5%.
- Our on-boarding process has been streamlined.
- Distance Learning
- Training for multiple locations simultaneously.
- Contact management strategy
- Creation of a continuous communications plan
- We have contests for the most different types of meet up groups created.
- To keep our messaging top of mind with our regional partners.
- Creation of a continuous "Lunch and Learn" program.
- For certification renewal testing
- For proof of concept presentations
- For intake consultations
- Price
- Product Features
- Product Usability
- Product Reputation
A conference you will enjoy
- Categorized topics
- Personalized the event
- Created a forum for attendees to get to know one another
- Created a great way to Network
- Live Chatroom
- Specific questions or discussions are easy to do
- Interaction on a more personal level
- An exchange of ideas open up solutions to problems we did not have before
- Increase of knowledge
- Training
- Conferences
- Coordinated Entry Meetings
- Networking Meetings