What users are saying about
3 Ratings

Todoist

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37 Ratings
3 Ratings
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Score 9.1 out of 101

Todoist

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37 Ratings
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Score 8.9 out of 101

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Likelihood to Recommend

Actionspace

When you have many projects with different people on them Actionspace is well suited to handle that
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Todoist

Todoist is nice in that it is very easy and straightforward to use, which is one of the main pieces that people need in order to adopt the use of a new tool across an organization. It is very clear on how to create and complete tasks, and how to set labels, archive tasks, and assign tasks to others. So for those that are thrown off by lengthy spreadsheet project management models, Todoist is a great tool to consider, even for a trial period or demo! Todoist would not be for someone that wants to plan out projects at-length with more typical Project Management-related software, whether particular to software development like sprints in Atlassian's JIRA, or in design or business roles in a highly visual and sharing-focused program like Monday.com. In these types of programs, you have a lot more visibility and project-focused visualization and feature sets that are required, whereas Todoist's strength really lies in getting people away from paper lists that have you constantly flipping back and forth between the pages, and get you into the digital space to keep track of things for people before, during, and after meetings, or on top of assignments that you have to hit by a particular deadline.
Adam Moreschi profile photo

Feature Rating Comparison

Project Management

Actionspace
6.9
Todoist
7.5
Task Management
Actionspace
8.0
Todoist
9.1
Resource Management
Actionspace
4.0
Todoist
6.5
Gantt Charts
Actionspace
7.0
Todoist
2.0
Scheduling
Actionspace
5.0
Todoist
8.3
Workflow Automation
Actionspace
6.0
Todoist
7.1
Team Collaboration
Actionspace
6.0
Todoist
7.4
Support for Agile Methodology
Actionspace
6.0
Todoist
8.0
Support for Waterfall Methodology
Actionspace
7.0
Todoist
7.2
Document Management
Actionspace
7.0
Todoist
6.8
Email integration
Actionspace
7.0
Todoist
7.7
Mobile Access
Actionspace
8.0
Todoist
9.3
Timesheet Tracking
Actionspace
9.0
Todoist
9.5
Change request and Case Management
Actionspace
8.0
Todoist
9.5
Budget and Expense Management
Actionspace
8.0
Todoist
6.0

Professional Services Automation

Actionspace
8.0
Todoist
6.0
Quotes/estimates
Actionspace
8.0
Todoist
Invoicing
Actionspace
8.0
Todoist
Project & financial reporting
Actionspace
8.0
Todoist
5.0
Integration with accounting software
Actionspace
8.0
Todoist
7.0

Pros

  • User customization for each individual and their responsibilities
  • Great support staff and update capabilities
  • You can see the early stages of the project and see it through in a clean and organized way
No photo available
  • Todoist is great at automatically setting you up to easily create deadlines and priorities on a few clicks. This takes away the guesswork of poor user interface design and makes for more efficient workdays!
  • Todoist makes it very easy to see things in a timeline manner on the main dashboard, which is nice when looking at a week's or month's work.
  • Todoist sends daily reminders of what you have on your plate for the day, as well as which tasks are overdue, which is exactly the daily summary I like to have.
Adam Moreschi profile photo

Cons

  • Sometimes anyone who has touched a project still receive notification even if they don't need it
  • Having to manually enter information from other areas
No photo available
  • Todoist does not make it easy to find a "calendar view" of the tasks-at-hand. I like being able to scroll through lists of my "Today" tasks, "The Next 7 Days" tasks, etc., but I would like to have a clearer feature where I can see a calendar of how many tasks I have on each date, and how many Priority 1 versus Priority 3 or Priority 4 tasks I have, etc., in more calendar or graph-based visuals.
  • Todoist does not necessarily allow for automatic sharing of tasks, which I would prefer in such a small team at this point in time. You can share tasks one-by-one, but I think there could be strength to setting a default where you inverse the model and allow people to hide tasks as individual-view only, versus just allowing others to see what is on your plate. I think this would foster more collaboration and allow others to see what you have on your plate that they may be able to help with, too!
  • Todoist doesn't have a quick-view to see which other team members have set up Todoist, and how many tasks they have as you scroll through any calendar or list views. This would be really helpful for team capacity planning and covering or leveling out work loads.
Adam Moreschi profile photo

Alternatives Considered

No answers on this topic
For a pure to do list software, nothing beats Todoist. There are certainly features that Asana, Basecamp and Bitrix bring that Todoist will not do, but they are project management software, not specifically for to do lists. On the other hand, when compared with Wunderlist, Trello, and Smartsheet, the difference is clear. Todoist runs circles around these in terms of shortcuts, ease of use, and smart features (like auto reschedule). Add a good looking (dark theme) mobile application and the stream of useful updates, and this is the to do list software you want.
Benjamin Hale profile photo

Return on Investment

  • ROI
  • tracking
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  • Todoist allows me to get things done quickly and effectively.
  • Todoist saves time with great software design. I am not spending time using poorly designed software.
  • Rescheduling tasks is also a time saver with auto reschedule.
Benjamin Hale profile photo

Pricing Details

Actionspace

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
Additional Pricing Details

Todoist

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details