Clearbooks vs MIP Fund Accounting

• SaaS, so accessible by anyone, anywhere in the world via a browser
• Clear and straight forward navigation
• Good choice of management reports

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• Grant level accounting. We manage well over 50 active grants at any given time. This system allows us to track revenue and expenditures at a grant level which enables our staff to accurately and effectively manage, monitor and report to funders.
• Allocations module. The allocation module functions enable us to set various allocation methods to capture overhead costs and allocate to cost centers and grants efficiently and effectively.
• Fixed Asset module. The fixed asset module allows us to integrate asset tracking and depreciation schedules that are easy to use and integrated for efficiency.

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• Like any SaaS product, Clearbooks is continuously evolving and being improved
• Some of the reports still need some work

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• Very difficult to use - not intuitive at all; I feel like you really need the training to understand the product.
• Very little automation; everything has to be manually entered which allows the opportunity for more errors and also requires a lot of double and triple-checking entries.
• Cumbersome and tedious to use; for example, a journal entry that could be done in two lines on other programs, in my experience, takes at least 6 in this program, sometimes more. When you have to do this repeatedly it takes significantly longer to do everything in this program than it should.
• Constant issues with reporting; reports are often missing funds or are incorrect and I have to call customer support for help. Most of these issues cannot be resolved immediately and a ticket has to be created to solve them.
• In my opinion, even simple things don't work properly. We recently found out that when exporting results into Excel, if you select to remove headers and footers with the export, the program also removes some of the data. No telling how long this has been an issue, so now we have a data integrity problem with all of our exports. MIP Fund Accounting says it will fix in the next update so this likely affects other users as well.
• Because the product is so time-consuming and cumbersome, it creates efficiency issues; everything takes longer than it should to complete, so we have to hire additional staff, especially at peak times.

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• I am not sure that ROI is an appropriate measure for an accounts package. The cost is around £250/year, which is a tiny fraction of the cost of a bookkeeper/finance controller/finance director/CFO.

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• The Accounting and HR teams have been able to eliminate double entry, and therefore free up a lot of time.
• With the budgeting module, we have been able to obtain a firm grasp on our grants and utilize those funds in the best way possible.

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