LessAccounting is a simplified, core, cloud-based accounting platform for small businesses from LessAccounting.com based on Jacksonville, Florida. It contains expense management features (sorting by project and expense type, tracking and reminders), automated invoicing, simple business overview and reporting features (e.g. profit and loss reporting, balance sheet, receivables and payables reports, etc.), integration with bank account, document management and integration with many apps and…
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QuickBooks Online Advanced
Score 8.3 out of 10
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QuickBooks Online Advanced is a SaaS-based accounting software designed to scale with growing businesses. It includes the functionalities of QuickBooks Online, as well as more robust business analytics, customization, and resource management.
If you are an entrepreneur and you want to focus on building your business, start with Less Accounting. It's a full-blown accounting system that has a simple implementation and it can connect to your financial accounts to automate many parts of the business. Our 1st four years of business, we worked without a bookkeeper at all due to the level of automation.
It is not limited in any regard and is not simply for invoicing or tracking hours, it more or less does everything. Perhaps one area that it wouldn't be ideal is for firms that need to have more rigid accounting, with charts of accounts etc for industries that are audited or highly regulated.
Well suited: Day-to-day accounting needs such as fixed assets, prepaids, cash accounts and bank recs, integrations into other systems such as bill.com, creating financial statement reporting and management reporting, basic tax tracking, expense tracking. Less appropriate: More complex areas of accounting: lease accounting, stock compensation, automated revenue and deferred revenue recognition, more complex inventory management, consolidations can get tricky.
Budgeting is easy to input. Our entities have multiple departments, so using classes to separate and report the results of each department is important.
Reports are easy to customize to provide meaningful data to the board and department managers.
QuickBooks Online Advanced has a large market share of accounting software in use, so it is relatively easy to find new employees with prior experience with QuickBooks Online Advanced.
Able to open both entities at the same time, which is helpful due to the number of transactions between the two entities.
With the flexibility comes room for folks not adhering to specific accounts. There is no numeric chart of accounts so at times you will see 2 line items for a single item. We tend to overcome this limitation with extensive tagging.
Invoices and sales orders don't have an obvious way to assign credit to specific salespeople or consultants. We reached out to LA and they have shown us a different way to do this which we'll try soon.
The visual interface can use some sprucing up. It's easy to navigate but I believe the navigation can be slightly improved. I do find myself hitting the back button to get into other parts of the app.
I want to control how reports are exported so I can directly export my payroll data to our third-party processors (retirement accounts, health insurance accounts).
I want the AI to better recognize when a client is paying multiple invoices in one payment.
I want client accounts to be easier to run ledgers for. For example, we use trust accounting, so I want to see each client's balance in our trust account.
It has become second nature to use Quick Books at the company. If you need a report you log in and pull the report. It helps expedite reconciliation of bank accounts, the automation of most tasks make it easy to get mundane tasks completed quickly.
QuickBooks Online Advanced is highly usable and intuitive for most day-to-day financial tasks. Its interface is clear, and core functions such as invoicing, reconciliation, and reporting are easy to perform. While some advanced features like report customization or integrations can be less straightforward, overall the platform offers a smooth and efficient user experience.
In the 5 years I have been using it, I cannot recall there ever having been an outage or not being able to access the system. Sure, there are issues with internet speeds sometimes that are unrelated to Intuit but it is a very reliable system.
Since we do not integrate the software with other systems, I do not have any issues with speed related to that. Pages tend to load pretty quickly, but there are times when reports or other pages take a little longer to load than usual. It is not an overly frustrating amount of time, though, and it happens infrequently.
I did not participate in this part particularly much. The implementation was simple and easy to perform. There were not any major issues that arose during the process. QuickBooks has made the processes pretty streamless and I believe they had anticipated many difficulties ahead of time. This was easy enough
I had been with QuickBooks for a few years (unwillingly) at the behest of accountants. It took me a while to realize there were other options out there and I needed to begin a hunt to find them. I found LessAccounting. While it's not the most appealing software, it sure helped me see the breakdown of things and allowed me to reconcile my books without feeling like I needed a degree in Accounting.
After using QBO, QBDP is marvelous. Take a cue from the desktop version. Vendor, Customer and Employee centers are great. Reporting is okay, but I can live with that. Payroll is excellent and I even file and pay my own taxes. I like that control. The fact that you can open multiple windows at one time is a God send. I do post mortems on all of the jobs and I may have 5 reports open at one time. (This would not be necessary if your reporting was better, linking more of QBDP database.) Everyday I am interrupted in a task to do a new one and I can go to exactly where I was in the previous task because I have multiple windows open. I am not going to stop harping on this until you do something about it. ALSO, I am not using your AI in QBOA
Spreadsheet sync reduces manual data entry significantly. Exporting data into my customized Excel workbook that has complex formulas and macros for automating makes uploading changes and reconfiguring easy and convenient, saving a lot of time.
Automating AP approval has reduced lost paper copies, improved internal controls, and reduced audit findings.
Having banking connections has improved cash flow management, streamlined credit card expenses and reconciliation. I have found that utilizing it for my primary operating account actually makes things more difficult and can easily double-post payments, so I avoid using it on the checking account. It has been well for the credit card account, though.
