BoardPro

When using BoardPro, the first considerable advantage is the fact of having all the necessary and useful elements in one place. This particularity has improved and enhanced the ease of communication and integration of the multiple development teams for projects and events in the organization. In addition, the use in real time has favored the cooperation of the work in planning and execution of tasks, together with the differentiation of documentation, making it an excellent tool for classifying useful information for the different teams.

For our organization, I'm a Project Manager and there are a lot of projects that I have to manage, in different areas and with different team members. With BoardPro I use an unique platform to manage all the projects also when I have to communicate with people outside the company. BoardPro is like a control panel (a board) where you can show all the details for every project without waste time or searching mails and documents in outlook or in your local repository. You are sure that the document you are working on is the last version and, when there are corrections or integrations you know when they were done and who did them. Moreover, every document is linked with an event in the agenda, so it makes easy to share the documents with all the people who participated in a meeting. In my experience the more relevant benefits are: a cleaner way to manage projects; avoiding waste of time to search and re-create the meetings (and also the ideas, the notes and the decisions that were taken) and give to the team members a space in which they can collaborate as a team.

Coordinating and delivery of monthly board papers, as well as regular committee, and ad-hoc meetings.

BoardPro is being used by our board of directors for a small not-for-profit organisation. We have a very diverse board, across the age spectrum and all members utilise BoardPro and find it easy to navigate and use. We are able to access board papers ahead of meetings and follow the board pack during meetings.

As General Manager and Board Member I am the main user of board pro in the organisation.

I use it to create streamlined board meetings each Quarter. I upload any required docs (as does our CFO) before board meetings and send out board packs before meetings so everyone has time to read through and be prepared for each board meeting.

It removes the problem of not being organised for board meetings.

Plus it is a place where all tasks and actions are recorded and allocated to different board members.

It is being used by 3 Boards and 2 sub-committees across the group. The following functions offered by BoardPro are now considered fundamental to keeping on top of the group's busy meeting schedule and keeping Board members in touch and engaged between meetings: setting agendas, distributing Board packs, updating papers online, ability to annotate papers, writing well-structured minutes, distribution and approval of minutes, Flying Minutes for decisions between scheduled Board meetings, Interests Register, Decisions Register, ability to search previous meetings' documents, actions and action reminders, and more. All this is even more essential as we have moved to working online so much more during COVID-19.