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CodeTwo Email Signatures 365

Score9.5 out of 10

213 Reviews and Ratings

What is CodeTwo Email Signatures 365?

With CodeTwo, users can quickly set up automatic email signatures, legal disclaimers, and branding on all email apps and devices in their organization. CodeTwo offers an award-winning cloud service for Microsoft 365 & Office 365, developed in compliance with ISO/IEC 27001 & 27018.

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Categories & Use Cases

Media

Screenshot of CodeTwo Email Signatures 365, appearing across platforms. It supports all PCs, Macs, mobile phones, and tablets with professional email signatures and branding.
Screenshot of An example one-click survey, used to collect customer satisfaction data and feedback directly from emails. Analytics included.
Screenshot of Where placeholders are automatically updated with user data like first name, email address, etc. These can be included in signatures to keep everyone’s signature info personalized and updated.
Screenshot of An automatic, personalized email signature, which is offered when the user first starts composing an email in Outlook on all platforms, including Outlook on mobile devices.
Screenshot of The template library, which includes dozens of signatures designed by experts. These can be customized, or a blank template can be used as a starting point for personalized design.

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Screenshot of CodeTwo Email Signatures 365, appearing across platforms. It supports all PCs, Macs, mobile phones, and tablets with professional email signatures and branding.

Pros

  • Centralized management of email signatures across the organization
  • Ensures consistent branding and contact information in emails
  • Significant time savings for IT and administrative staff

Cons

  • Signature editor can be finicky, especially with custom tables
  • Past infrastructure reliability issues, including server blacklisting
  • Limited template management features (e.g., no gallery, archiving, undo)

Easy to manage signature tool.

Use Cases and Deployment Scope

We use CodeTwo Email Signatures across all departments in our business, which allows us to create different signatures for different teams whilst maintaining central management. We can delegate control of the signatures to staff in the creative or marketing departments, allowing them to include specific campaigns or promotions.

Pros

  • CodeTwo pulls fields from Microsoft 365, so the information, like job titles and contact information, is always up to date.
  • The ability to delegate signature creation and management to specific teams saves on IT tech load.
  • As an MSP, the ability to control our clients signatures all under one logon is great.

Cons

  • CodeTwo can be a little slow when we set up new users, but once it's up and running, it's great.

Return on Investment

  • For existing clients, it's a simple value-add that boosts the bottom line with minimal setup.
  • The time saved by delegating signature management to creative teams allows us more time to deal with technical tickets.

Usability

Alternatives Considered

Exclaimer

Other Software Used

usecure uLearn

The best signature platform there is.

Use Cases and Deployment Scope

CodeTwo is now our main signature platform for our Emails. We transitioned from a previous signature provider due to the high reviews, quality support, and easy to understand guides.

Pros

  • Easy to understand
  • Well designed UI
  • Excellent human support
  • Easy transition and implementation
  • Easy integration with Office365

Cons

  • Natural integration with Teams to implement Teams numbers in signatures (if possible)

Return on Investment

  • Not sure on exact numbers, but CodeTwo has a lower cost than our previous vendor
  • The biggest benefit was the ease of implementation, saving us a lot of time and hassle.

Usability

Alternatives Considered

Opensense

Other Software Used

NinjaOne, SentinelOne Vigilance, ClickSend

Best signature solution

Use Cases and Deployment Scope

We use it for standardized Outlook signature management and automated responses for specific mailboxes.Based on our excellent experience over the past few years, we confidently recommend this solution to our customers. It has proven to be reliable, easy to manage, and highly effective in daily operations.

Pros

  • standardized Outlook signature
  • Automatic OOF

Cons

  • I have no complaints, everything is perfect.

Return on Investment

  • Consistent signatures
  • Consistent signatures
  • No incorrect information in the signature

Usability

Alternatives Considered

Exclaimer

Effortless Professional Email Signature Consistency with CodeTwo Email Signatures 365

Use Cases and Deployment Scope

We use CodeTwo Email Signatures 365 to centrally manage and standardize email signatures across our organization. Before implementing it, we were already using a CodeTwo product for Exchange On-Premises. After moving to Exchange Online, we needed a similar solution that would allow us to personalize signatures for different departments or individual users without manually editing each one. The product solves theses problems by allowing us to control signatures at the tenant level in Microsoft 365 ensuring every email, both internal and external, use the correct signature, contact details and compliance information without relying on individual users to update their own signature.

Pros

  • You can create and edit the signatures from a single admin console for the entire organization
  • You can assign different rules based on multiple criteria
  • Admins can preview how signatures will look for specific users before pushing changes live
  • Customer Support

Cons

  • No undo button when creating or editing a signature
  • No German language version

Return on Investment

  • It saves time by automating the signatures across all users
  • It ensures consistent branding, compliance and legal disclaimers

Usability

Great help for managing our staff signatures

Use Cases and Deployment Scope

We are a recruiting company and have around 80-100 persons in house. So we needed a solution that allows us to manage users and their signatures, and changing these in a heartbeat - be it for special campaigns, or just for the general implementation of our standards. No more hassle with single users and their signatures, just a good product!

Pros

  • It really does an amazing job integrating with our AD so we can onboard and offboard users without any delay
  • The design of the signatures is really easy and powerful. Whether it's pictures, tables or just a lot of data coming from AD, it's simple.
  • Support is really great, too: Whenever we had a question, it was always answered swiftly the same day or the next.
  • Changing signatures for campaigns is really easy, just as excluding some mailboxes or including them elsewhere.

Cons

  • Slight trouble when first setting it up with our AD
  • More templates would be nice (maybe a gallery)

Return on Investment

  • Yes, CodeTwo Email Signatures 365 does cost a bit, but the cost is offset by the easy maintenance
  • Will definitely pay for itself in the long run, we're in the process of growing our business

Usability

Other Software Used

Boomerang for Outlook, Slack