DATABASICS Time

DATABASICS Time is a cloud-based time, attendance, leave, scheduling, and project-labor management solution supported by hands-on implementation, configuration, integration, and ongoing customer service.

DATABASICS works closely with each organization to configure the platform around its approval processes, labor rules, accounting structure, and connected systems. This service-backed approach helps customers manage employee hours, payroll preparation, client billing, labor allocation, budgets, and compliance without adapting their operations to a rigid, one-size-fits-all system.

Key capabilities

• Configurable timesheets, approval workflows, reminders, and time-entry controls

• Mobile and web timesheets and clock-in/clock-out tracking

• GPS, IP tracking, and geofencing for location-based time capture

• Overtime, meal break, rest break, attendance, and payroll rule management

• Automated alerts for missing, rejected, or approved timesheets

• Labor allocation across projects, grants, clients, tasks, departments, and cost centers

• Budget, utilization, job-costing, billing, and compliance reporting

• PTO accruals, leave requests, projected balances, team calendars, and policy enforcement

• Employee-managed hybrid schedules, team presence calendars, remote-work limits, and exception alerts

• AI-assisted notifications, reporting, and workforce insights

• Integration with ERP, accounting, payroll, HRIS, CRM, project management, and reporting systems

• REST APIs and webhooks for custom data flows

• Unified time and expense management with DATABASICS Expense

• Implementation, configuration, and ongoing customer support

Leave management

DATABASICS Time supports configurable leave policies, automated accruals, leave requests, leave banks, projected balances, and approval workflows. Team calendars help managers coordinate absences, while flexible rules support carryover, use-or-lose, cash-out, FMLA, and other policies. Approved leave can automatically populate timesheets and calendars.

Hybrid and remote work scheduling

Employees can publish their hours and work location, while managers use a shared presence calendar to see who is working, where, and when. Organizations can establish remote-work limits by week, month, quarter, or year, with automated tracking and alerts for approaching or exceeded limits.

Shared Time Clock

DATABASICS offers a rugged, preconfigured Shared Time Clock for plants, jobsites, warehouses, laboratories, healthcare facilities, and other shared workplaces. The device captures a photo at clock-in and flags potential mismatches in daily audit reports without blocking employees from clocking in. It supports Wi-Fi and 4G LTE, real-time synchronization, centralized management, and access to timesheets, schedules, and leave information.

Best suited for

DATABASICS Time is suited to organizations with complex labor and leave policies, multi-level approvals, project- or grant-based accounting, distributed or hybrid teams, shared worksites, or established payroll and financial systems requiring integration. Its configurable work rules, labor allocation, leave and schedule management, Shared Time Clock, AI-assisted insights, integrated time and expense data, and hands-on customer support distinguish it from basic timesheet and attendance tools.