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IBMEmptoris- An efficient tool for improving Contracts Management & Procurement activities2016-04-05T14:48:41.923ZWe have been using the Emptoris Suite in sourcing & procurement group for several years now. We use the following modules:
• Sourcing
• Contract Management
• Spend Analysis
• Program Management
We upgraded to Emptoris 10.0 last year and the experience has been great. Compared to other tools, Emptoris is easy to navigate and simple to use.,Contracts Tracking & Notifications
Reverse Auctions & eRFXs
Spend Analytics are insightful,Slower when running long reports
When upgraded to 10.0, integration was not seamless and it took more time than expected
Reporting features have scope for improvement,8,Enhanced spend analytics which helps in planning project better
Better contract management and tracking
More eRFX & eAuctions lead to more automated & standardized processes
Reporting tool still needs improvement (we use another internal tool for customized reporting),Ariba Contract Management and Ariba Procurement,Buy-side contracts,Yes,8,Contracts Management
eAuctions,Reporting
Complex RFXs,8Digvijay SinghReturn your annual investment Day 12015-12-09T21:23:59.511ZIn a previous capacity at a large global pharmaceutical company we used Emptoris sourcing in over 50 countries and completed over 11000 events per year with half of those being auctions. We put approximately $5B of spend through the solution which generated a staggering ROI. We also used Emptoris spend and had huge success in spend data management driving spend visibility and compliance.,Strong analytical capabilities
Great auction functionality
Easy supplier registration
Strong RFx capabilities,Fairly sophisticated user interface for an everyday user
Could improve help center response,10,We won the 2005 Baseline Magazine Award for best ROI related to a technology implementation with an ROI 5544% (see 2005 Baseline ROI Awards, GlaxoSmithkline).
We always felt we could do "two times the work, with half the people and deliver double the savings".Gregg BrandyberryKeep on pushing the buttons2015-12-08T18:11:52.145ZEmptoris was extremely user-friendly and capable of including a wealth of necessary information when inputting contracts. Although I used Emptoris in my department, it was also used in many different departments and in different capacities.,The software categorizes different types of providers.
The software allows different reports to be used/pulled for data reasons.
The software allows multiple addresses to be used/ for different reasons.,Sometimes the software can be a little slow.
Possibly create a short cut when certain addresses/name don't have be inputted so many times. Create an auto-entry.,9,After receiving the update, the software helped with accuracy.,Microsoft Access,Buy-side contractsTemisha LeeEngineering eye for the business guy.2015-12-08T20:51:05.806ZIn my previous organization, Emptoris was used as a contract module for supply chain/ procurement tying into SAP. The tool was more or less an advanced repository.,The product was user friendly.
Integrated well with legacy and existing systems.
Support and training offered by IBM was top notch.,Certain components could not update properly with integration at first.
Cost was greater than some competitors.
Integration took longer than anticipated.,8,Control measures to see where agreements were getting bogged down in internal approval process.
Lead time features were utilized well to understand timeliness.
Business unit support increased.
Agreement visibility improved.
Communication between business units improved.,Ariba Contract Management, Contract Logix, Basware Contract Lifecycle Management, Oracle E-Business Suite Procurement Contracts and SAP Contract Lifecycle Management,SAP Business Objects, SAP Contract Lifecycle Management, Oracle Application Testing Suite,BothJustan WrightContracts Management on Emptoris Product2014-07-21T16:07:42.265ZWe used Emptoris contracts product software for one of the world leading healthcare organizations as a solution for their business problems. Maintaining a contract over a period of time has always been a nightmare to companies, Emptoris has addressed many problems on contract management and provides easy operations throughout the contract life cycle and with post life cycle activities. Specifically, Emptoris has addressed the problem of maintaining the contract language in many languages, contract language versions, monitoring and approvals process. It has provided an easy way to create contracts, which helped many end users who are not techies.,Maintaining contracts as Templates, This feature has helped business to simplify the contract language maintenance and also helped simplify the maintenance of clause related elements that will be used across the product.
Easy way to create the contracts, Emptoris has provided the easy ways to create the contracts. We dont need any expertise for creating a contract , with interview module any one can do so by answering a simple set of questions.
Monitoring, This is the best feature I can really count on. The monitoring of the contract is made very easy with the simple configurations and can be monitored in different ways like workflows, email etc.
MS word as a plugin for editing the language, this is another best feature. Editng of contract language can be done by opening the contract language in a word document . It is a simple process - open, edit, save and close. This saves to Emptoris templates.,Reporting, Emptoris comes with standard reports which can not always can be fit into our business. This needs to be improved. I hope Emptoris is addressing this issue in their latest releases.
Though the feature of editing language in MS word is excellent, loading MS word takes time.,8,Improved Contract process cycle times, Features like parallel approvals can really help with reducing the process cycle times on the contracts. This led to increased employee efficiency.
Interview module - contracts creation made it very easy to further business processing.
Monitoring is a great help and this feature helps customers to worry less about milestone dates for active contracts.
Reports need improvement and should have some feature to create user defined reports.,,8Mahesh AluvalaEmptoris Review - Very Powerful and flexible integrated solutions for experienced eSourcing practitioners2014-08-12T19:10:56.551ZWe used Emptoris as the go-to platform for eSourcing, contract management, spend analytics and supplier performance management. It was driven by a central team but applied to all different divisions within the company.,Very strong and flexible esourcing suite, including eRFx and eAuctions
Ability to run optimization scenarios in real time
Ability to link spend analytics to eSourcing events,User friendly was not a way I would describe the tools
Sometimes, the breadth of choices can be overwhelming for an inexperienced user
Contract management was not really integrated as a part of the solution suite,8,We have a very good ROI over the first 3 years, being able to run several eRFx
Only a few eAuctions were run in the tool (requires higher level and skills).
Spend analytics is definitely a tool to consider but implementation takes always longer than planned.,Bravo,8Alejandro GusisInvoicing made simple with Emptoris2014-07-18T21:16:46.953ZIt is being used to upload receipts into the systems, which then creates invoices that are sent to our buyers to review for approval. Projects, budget and finances are managed by different teams in our organization. It brings our clients and us on one platform to have a set of eyes on both ends from infancy to completed stage.,It consolidates the budget after invoicing in a summary.
All your receipts and invoices are managed on one platform.
It is also a single platform to see all your P50's, P2P and order in one place (statement of work)
It a good tool for managing projects.,The reports from Emptoris are basically a dump of the data, there are no smart reporting tools.,8,Faster approval process for submitted invoices to client.
Fewer click invoice generation.
Easy steps to send the invoices to buyers.
Automatically adds all the receipts to one invoice.,,8,Invoicing
Order look up,Searching for reciepts,8Sikandar HamidEmptoris review from Network Development2014-07-18T16:53:08.411ZOur company uses Emptoris as a contract management system to track all contracts for network development for 18 healthplans in various states. Emptoris allows us to have one tracking system for contracting our providers. We contract facilities and providers and have one system to track contracts and changes to language and tracking rates. Emptoris allows us to have a unified reporting system to track non standard contracts. We can track our contracts from start to execution and make sure none of contracts are misplaced or forgotten. We can pull reports to do a mail merge and being able to track non standard contracts saves us so much time from doing manual audits. It has saved us time in creating contracts and sharing them with the provider very qucikly. It also saves us printing and mailing costs.,The strenghts is creating contracts quickly and saving cost in mailing and printing cost.
Tracking non standard contract language is a plus and saves us from doing manual audits.
The reporting is great and tracking each department's accountability is great.,The only thing I would like to see is that is can hold mutiple attachments under the language tab.
I would like to see a function that allows all credentialing materials to be attached to Emptoris and sent to the next step as one complete package.,8,The only negative impact is doing the legacy load it is a very manual process.
The positive impact would be the time saved in creating contracts and sharing with providers.
The positive impact is the reporting that's great.,,9Lawona BodneyEmptoris- A simple yet effective user review2014-07-15T19:03:44.357ZCurrently Emptoris is being used only in the Sourcing group here at Novartis in the US and Globally. When our business owners reach a certain threshold, as it relates to spend, they contact Sourcing and we utilize Emptoris for our RFX's.,Manages all supplier questions/inquiries via the message boards.
Ease of use to add new suppliers before releasing bids
Easily editable if scope changes during the bidding process,Building tables could be more user friendly. Most of the time, I just attach a spreadsheet
Rate Auctions could be more user friendly as well. If you have never done a Rate Auction, that first one will be confusing. There is not alot of guidance throughout.,6,Increased employee efficiency
Manage multiple RFX's at one time,Ariba Contract Management,6John KlucharitsMy review on Emptoris from a Buyer's Perspective2016-07-29T18:03:53.824ZI've used Emptoris in two jobs. The first place I used it (HBO), it was mostly used for eSourcing. I believe only the Procurement/Sourcing Department used it. At my current position (Chain IQ), we use it for Contract Management, eSourcing and Virtual Supply Master. The entire organization uses it since we are a Procurement Service provider.
eSourcing makes it easier to receive bid responses. Contract Management obviously makes it way easier to archive contracts. Virtual Supply Master is just an easy way to look up the details behind a supplier that we do business with.,eSourcing is very easy to use. It doesn't take long to setup an RFx. I like being able to have a place where everything is stored which makes potential audits more bearable.
I like being able to look up a contract quickly through Contract Management and have everything in one place.
I like being able to run reports through Contract Management. It makes tracking renewals a lot easier.,Not sure if these are Emptoris restrictions, or just restrictions setup by my organization, but I wish that there weren't so many tabs to fill out to archive a contract.
I wish that I could customize reports instead of exporting raw data and doing my own analysis.
I wish that we could easily change contracts into amendments and make sure they are linked appropriately. Currently, we have to delete the record and then recreate the amendment from the original contract.,8,I am not part of the ROI part of the business. I can only say that using Emptoris makes my life a lot easier in terms of time saving. That way I can focus more time on other things. I think this leads to better customer service.,MailChimp,Buy-side contractsVerified UserGreat customization options -- with certain limitations2015-12-08T22:08:12.328ZEmptoris is our contract management solution for the procurement department and HMO provider contracts.,Document protection - the Check Out contract feature is a great way to allow external parties to make modifications to contract language without the ability to accept those changes. Those redlines can then be imported back into Emptoris and reviewed or further modified as needed.
Notifications & reminders - you can trigger an email manually from within the system, or you can configure automated notifications andreminders to alert users when a new task is received or has aged a given amount of days, etc.
Interview wizard - there is a lot of value in the interview wizard. Administrators can configure screens with selecting options via check boxes, radio buttons, or typed-in values. Variables and conditions can be used to selectively populate fields within the contract or apply other options, making for a quick and convenient method to generate contracts conforming to corporate standards.
Field customization - administrators can customize a list of options for various fields including contract substatus, address type, and user created business term variables.
Approvals - many different options are available to configure approvals to trigger automatically upon presenting and/or executing the contract including specific individuals, one or more approver groups, or based upon various criteria including terms within the contract, type of contract, or the contract's owning organization.,Reporting on specific contract language - while it is easy to pull reports based on values populated within the configured business term variables, it is much more difficult to pull reports to identify specific contract language modifications which were typed in via redlining. Even using a workaround involving combining various repository search and reporting techniques, the contracts must still be opened individually to view the modified language if the containing clause exceeds 1,000 characters. This process is tedious and flawed and not something an average user is capable of managing on their own so administrator and/or IT department involvement is often required.
Inelegant UI - while recent versions have a greatly improved UI, it is still quite inferior when compared to the modern user interface designs today's tech-savvy employees have become familiar with. Also, there are inconsistencies within the interface that are quite perplexing (for example, inconsistently named fields (Contract Substatus, Contract Sub Status, Contract SubStatus), or screens with consistent search criteria layout sometimes allow use of the Enter key on the keyboard to submit the search query while Enter doesn't work on identical screens and the user must manually mouse-click the Search button to submit the search query - while this is inconvenient, it does also call into question the behind-the-scenes quality control as well).
Vendor support - sometimes it is a great experience. Often however open tickets can drag on for months or be picked up or handed off to many different support techs. It can be frustrated repeatedly relating the specifics of a complex issue to multiple individuals. Would much rather have complex issues which cannot be resolved within a single support touch-point be assigned to a primary owner who can work with the customer throughout the resolution process until the issue has been successfully resolved. This is an area which has a significant amount of opportunity for improvement.,8,Increased ability to manage risk by ensuring all contract negotiators are working from the same standard template when they start each new contract - much better than using various iterations of Save-As Word documents
Increased visibility into contract repository - much easier to see contract inventory within the Emptoris repository instead of filing cabinets full of contracts and Word docs saved to shared drives,McKesson, SharePoint, Novatus, SunGard iWorks Macess and CobbleStone Contract Insight,Sell-side contracts,1000,20,As a contract negotiator, a user has the ability to generate contracts tailored to the specific options and terms they need to capture in the agreement.
As a claims analyst, a user has the ability to research active contracts and view a copy of the contract language and terms signed by both parties.
As a contract language reviewer, a user can easily compare template language to redlined contract language side-by-side or using tracked changes bubbles to identify deviations from standard language.,Looking forward, we hope to capitalize on Emptoris Contract Management's ability to interface with third-party digital signature providers such as DocuSign or EchoSign.,8Verified UserToo complex for a simplified implementation2014-07-22T18:44:58.744ZWe piloted Emptoris and were not successful. The amount of effort and cost to implement the tool far exceeded what we were looking to implement for our contract management solution. Part of the reason is our company does not have a heavy focus on the procurement function and Emptoris really tries to make that connection. Overall, it just wasn't very easy to use and I can't stress enough how much of a negative it was to find out how complex and expensive the implementation would be. We were trying to have as basic of an implementation as possible but it didn't matter.,Requiring Vendors to be part of the process
Linking Contract Totals to Procurement,Implementation timeline
Seemingly having to customize every customer,2,N/A. We did not implement the tool after the pilot.,Apttus,1Verified UserA to Z solution2014-07-25T22:29:15.417ZIBM Emptoris is used in the Contracting and Procurement department of the organization. It solves the way Wells Contracts are managed centrally and helps ease the process of procurement from point A to Z. Helps enhance the procurement function, promotes user friendliness, and is a one-stop shop for all contract / category management needs.,Contracts centrally managed
Rfp / rfq / tender process enhanced
User friendly / ease of use
All attachements, documents, communication etc in one place
One stop shop solution,The general flow of things
Straightforwardness
More customization,9,Increased efficiency
Ease of use
Training provided on new roll outs,SciQuest,upside,9,1000,10,rfq initiation
rfq evaluation
contract management,pre - post contract integration
compliance monitoring
audit trail,SAP integration
CMCP guidelines integration
vendor user interface enhancement,Yes,Product Features
Product Usability
Product Reputation
Vendor Reputation
Positive Sales Experience with the Vendor,If we had it to do over, we won't change the eval and select process that we went through much! it would indeed be the same kinds, and would follow the same process. as the one we used seems apt and useful, and in the end it does seem fruitful as well.,Yes,9,Yes,When the 2nd roll out for Emptoris occured in the company, and the users felt uncomfortable with the changes that were in effect, at that time consistent and exceptional support was provided by the Emptoris team / management. And this was done with many company wide refresher sessions, and recurring support.Verified UserEmptoris Contract Management & You2014-07-20T03:09:44.708ZWe use Emptoris Contract Manager to track contracts between hospitals and doctors between different networks and services. It is primarily used by one department, but other departments refer to information in it to track how networks are coming along. Without a contract management software like Emptoris, we would be unable to track revisions to our standard contracts, as well as what is signed and what still needs to be signed.,Contract Revision Tracking
Signature Tracking
Specialty Contracts
Monitoring of growth in particular areas,Speed/Performance
More intuitive built-in reporting environment
Easier upgrade path when customized to business needs,7,Emptoris allows a positive ROI as it is easy to see which contracts still need to be signed, so our teams can focus their efforts.
Allows users to insert name, address, etc. fields into contracts so contracts can be custom-generated easily.
Great tracking of revisions and status to show differences in custom contracts that deviate from the standard.,7Verified UserDifferences in Contract Management2014-07-21T20:52:05.157ZEmptoris is being used in the Supply Chain department to track and organize contracts, BAA agreements, Master Service Agreements and SOW agreements. We also track when these contracts are up for renewal.,The system is pretty straight forward and generally easy to use.
I like the feature that you can set a notification for 30 days prior to expiration on contracts.
The system has a good reporting feature.,First, I must admit that we are using an older version of Emptoris, so some of my concerns may well be addressed in newer versions. First, we do not have a good system for rating / vendor management within the database
The system does not tie into our SAP system, or Microsoft.
Is not Cloud based
Have found customer support to be less than anticipated.,5,It gave us a way to track and catalog our contracts, which was essential.,,5Verified User
Unspecified
Emptoris
22 Ratings
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