Lightning Tools DeliverPoint

Score8.2 out of 10

2 Reviews and Ratings

What is Lightning Tools DeliverPoint?

DeliverPoint supports reporting and managing SharePoint permissions. Site Owners, Site Collection Administrators, and SharePoint Administrators can run permission reports that reflect the permissions of every user. Site collections, Teams Channels, Hub Sites, SharePoint Sites, OneDrive, Lists, Folders and Items can all be reported on individually or in bulk. Permissions can be modified, transferred, copied or deleted between accounts as staff changes occur.

Categories & Use Cases

Media

CONTEXTUAL SHAREPOINT PERMISSION REPORTING
SharePoint Permissions are not just the responsibility of IT. Business Users (Content Owners) can create sites, lists, libraries and of course list and library content. The business user is capable of sharing the content with internal users, but perhaps also external users. Sharing such content can result in users gaining permissions to sites or content not intended to be shared. For example, if a site is shared, the user who the site is shared with becomes a member of the members group by default. That members group may have Edit permissions to other sites or content elsewhere within the site collection. DeliverPoint gives visibility of such permissions to support better SharePoint permission decisions from within the Site, List or Library itself.

GRANULAR SHAREPOINT CONTENT PERMISSION REPORTS
The DeliverPoint Discover Permissions report displays a full transparent report of all users that have permissions to the site, list/library or item. This displays what permissions each account has to the selected object, as well as how the permissions were assigned. Filter can be used for each user to check for duplicate permissions, filter by Permission Level to see which users are granted each permission level, and also filter by the ‘Permissioned Via’ column to see who has received permissions via a particular SharePoint, Microsoft 365 Group, or Azure AD Security group. The Discover Permissions report can be executed against multiple documents or items, lists and within the site or subsites.

EXTERNAL SHARING LINKS REPORTING AND MANAGEMENT
Within SharePoint, users can share links with anyone, internal users and external users. DeliverPoint provides an External Sharing Links report that can be used within a site or across sites. The user can see who shared the link, when they shared the link, and optionally remove the link if it’s required.

REPORT AND MANAGE PERMISSIONS FROM WITHIN MICROSOFT TEAMS
DeliverPoint is also available within Microsoft Teams. Team Owners can produce Microsoft Teams Permission reports within their Teams Channels and across Private Channels. The reports provide confidence and assurance that permissions are set correctly and that sharing isn’t out of control. Changes to permissions can be made contextually within a Team or centrally across multiple Teams should permissions need to be removed or managed.

MANAGE SHAREPOINT PERMISSIONS
Using DeliverPoint, Site Owners, Site Collection Administrators and Tenant Administrators can manage permissions across the objects that they have Full Control to. Within organizations, users change roles, leave organizations, or join organizations. Making permission changes to accounts to reflect these changes is time consuming. DeliverPoint can be used to simply select the scope to change, and perform the change as one operation. The operations include Transfer, Delete, Copy or Revoke Permissions.

UNIQUE PERMISSION REPORTING
The DeliverPoint Unique Permissions Report enables Site Collection Administrators or SharePoint Administrators to view the permissions assigned to a specific user account or group throughout site collections. The report includes all Microsoft 365 Groups, SharePoint Groups and Active Directory Security Groups that the user is a member of. A list of Site Permissions, List Permissions and Item Permissions that the user has been assigned permissions to are listed, allowing the permissions to be removed or transferred if they are incorrect.

DEAD ACCOUNT PERMISSION REPORTING
Dead Account Reporting enables Site Collection Administrators and Tenant Administrators to report on users or groups that are disabled or deleted from within the Active Directory, but still assigned permissions within Microsoft SharePoint. DeliverPoint can list the permissions assigned to such accounts, and then transfer the permissions to a new user, or it can be used to simply remove the dead account and permissions assigned to that account with one operation.

UNLICENSED USERS OR EXTERNAL USERS
DeliverPoint provides SharePoint Administrators with the ability to report on users that are permissioned but not longer have a SharePoint license associated with their user account in Microsoft 365. It also provides the option of removing all of the permissions associated with the accounts. A single report can also be executed displaying all of the external users and their permissions to SharePoint content.

ONEDRIVE PERMISSION REPORTING
DeliverPoint provides users with the ability to report on their own OneDrive’s. They can see a full list of files or folders that they have shared through Sharing Links or Direct Permissions. The report can be filtered to view users with specific permissions. Administrators can report on a specific user account to see OneDrive reports should a user leave the organization.

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Account Provisioning and De-provisioning
Capabilities for creating user accounts based on roles, group memberships and business processes
Category average: 8.4
ID-Management Access Control
Authorization or restriction of access to information depending on role
Category average: 8.9

Miroslav Pomsar

System Administrator in Information Technology at Veolia (51-200 employees employees)

Use Cases and Deployment Scope

Our company provides support to large waterworks company with more than 1500 employees whose use Sharepoint farm as the main source of inside company information and also as the store for evidence lists, departments documents libraries, callendars and much more... Due to the large proportion of external workers, as well as new and departing employees, it is necessary to frequently change user and group permissions at all levels and in all areas of Sharepoint data structures. In those cases, the Lightning Tools DeliverPoint tool is a great and valid helper for us. Also it is very useful for making reports of using rights of relevant objects and their subsequent processing in reports for auditors etc.

Pros

Discover Site Permisions
Sheduled reports of required lists, libraries, sites...
Compact set of commands which works with user permissions

Cons

Linking basic information to the object selected in the left panel (site structure view)

Return on Investment

Speeds up the management of user permissions
Provides a comprehensive overview of permissions and settings of individual security levels across areas of company informations