Microsoft Planner Reviews and Ratings

Rating: 7.6 out of 10

Score

7.6 out of 10

Community insights

TrustRadius Insights for Microsoft Planner are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.

Pros

Seamless Integration with Microsoft 365: Users have consistently praised the seamless integration with Microsoft 365, which enhances productivity by allowing easy access and updates across various platforms without any disruptions. The ability to seamlessly transition between Planner Tasks within Microsoft Teams further streamlines workflow processes for users who value efficiency in task management.

User-Friendly Interface for Efficient Task Management: Many reviewers highlight the user-friendly interface as a key strength of the tool. Its intuitive design simplifies task organization and prioritization, enabling users to manage their workload effectively. By providing a clear layout and straightforward navigation, the interface facilitates quick task allocation and monitoring, contributing to improved productivity within teams.

Convenient Mobile App for Task Synchronization: The availability of a dedicated mobile app for syncing tasks on-the-go is highly valued by users seeking flexibility in managing their responsibilities. This feature allows users to stay connected and updated even outside traditional work settings, ensuring that tasks are synchronized across devices effortlessly. With the mobile app's accessibility, users can maintain productivity regardless of their location or device preference.

Reviews

28 Reviews

Microsoft Planner Keeps All Your Projects Organized

Rating: 10 out of 10

Incentivized

October 16, 2025

Use Cases and Deployment Scope

We use it to keep abreast of projects that our team is working. we track progress, milestones, and communicate dependencies with one another through the tool. It has been easily customized to meet our specific needs and has useful reminder options through Outlook. We love how it is easily linked to SharePoint.

Pros

Customizeable
Organizes complex projects
Communicates deadlines

Cons

Even more customization
More intuitive interface
Link reminders into Teams

Likelihood to Recommend

It is well suited within teams that need to keep track of a number of projects and communicate that progress to one another. It is a lot easier tool to use than Agility and doesn't require Agile training or PI Planning. We like it because all our projects are in one place and we can easily view overlap.

Richard (Ric) Hazel

Strategy Planning Advisor in Corporate at FedEx Customer Technologies (10,001+ employees)

Vetted Review

4 years of experience

View profile

Microsoft Planner intuitive and ready to use

Rating: 8 out of 10

Incentivized

October 13, 2025

Use Cases and Deployment Scope

Microsoft Planner is used in the company as a ticketing tool, for collecting user requests, and as an activity organizer. We are using the tool on a daily basis to assign tasks to various members of the IT department. A very useful and functional product for planning and reporting on activities requested by other company departments.

Pros

Ticketing tool
Simple and intuitive
Immediately ready for use

Cons

Customizable notifications per user
Advanced task scheduling
User response management

Likelihood to Recommend

In our scope, Microsoft Planner has become a collection of tasks for development, support, and incidents related to the IT environment and specifically in the ERP field. It allows us to keep track of all the activities that need to be done on a specific tool. It's very useful for planning and reporting on activities requested by other departments.

Verified User

Technician in Information Technology (201-500 employees)

Vetted Review

4 years of experience

Microsoft Planner plays an essential part in our business

Rating: 9 out of 10

Incentivized

September 25, 2025

Use Cases and Deployment Scope

In our organization, we use the Microsoft 365 ecosystem. It includes Microsoft Planner. It plays an essential part in our business since it aids the project management, planning, and productivity of each and every employee. As for me, I mainly use it to plan my tasks every day. It keeps me on track on my deadlines and deliverables.

Pros

Productivity
Planning
Project Management
Organization

Cons

The grouping of tasks could be improved. We must be able to create folders and sub folders to group the tasks.

Likelihood to Recommend

The Microsoft Planner is well suited for individuals like me whose tasks varies everyday. It helps me manage and organize the responsibilities that I have to do every day. It also allows me to coordinate with my colleagues by just simply assigning tasks to them. It affects our productivity positively.

Micaella Cirilo

Talent Acquisition Specialist in Human Resources at Rex Education (501-1000 employees)

Vetted Review

8 years of experience

View profile

Microsoft Planner Review

Rating: 10 out of 10

Incentivized

September 22, 2025

Use Cases and Deployment Scope

We use Planner to manage a daily stand up/check in meeting. Planner solves the simple problem of having a central online location for managing the status and progress of key activities of all of our development and operations projects. We are a small team, but it keeps us aligned and allows us to capture key information of each project/effort.

Pros

Managing status/progress of projects.
Assigning key tasks to team members.
Keeping everyone aligned because it is available for everyone to view and update as needed.
Very simple to use.
Integrated well with Microsoft other productivity products and solutions.

Cons

Planner is not very robust compared to other competitors out there.
The search function is not so great
There should be the ability to add more tasks per card if needed
At times it is necessary to manually refresh the page to ensure it is in synch.
Moving data around doesn't work so great.

Likelihood to Recommend

Microsoft Planner is great if you have a relatively small team and don't need anything really elaborate or robust in managing status of projects. It works great for stand ups and daily check meetings. Based on the lack of real robust features I think it would not work great for large projects with lots of complexity and people.

Verified User

Professional in Corporate (11-50 employees)

Vetted Review

8 years of experience

Great Versatile and User-Friendly Software

Rating: 10 out of 10

Incentivized

September 12, 2025

Use Cases and Deployment Scope

I use Microsoft Planner on a daily basis. I depend on it to stay organized. I like features that allow me to organize tasks, alert myself, and assign to tasks to teammates. I love how it works with Outlook, allowing me to save my emails to Planner. I would be lost without it!

Pros

Integrates with outlook
Assign tasks to teammates
Create different boards
Adding details

Cons

I would like to be able to break tasks down forget into more detailed subtasks to use it more as a project manager too

Likelihood to Recommend

I believe Planner is Great for Tracking daily tasks. Collaborating with a team to accomplish tasks. It is Not the best software to use for detailed project planning, but I wish he could do it for this too! It would only need more detailed subtasks to be useful for project planning too!

Verified User

Director (11-50 employees)

Vetted Review

20 years of experience

Not a project management tool just a simple to-do list.

Rating: 2 out of 10

Incentivized

April 30, 2025

Use Cases and Deployment Scope

Microsoft Planner is a software program integrated into the Microsoft Suite and costs no additional funds to use. Once logged into our Okta instance, we have access to MS Planner. Recently, we were mandated to move away from Monday.com for project management software, and our Corporate IT team suggested we replace it with MS Planner. After extensive research and experimentation, we quickly found that MS Planner is an inferior planning tool and is certainly not a project management tool. It is a very elementary task list... and I mean *really* elementary. I prefer to use sticky notes at my desk rather than MS Planner. In short, there are very few use cases for a sophisticated SaaS business to use MS Planner.

Pros

Friendly UI.
Integration with Outlook.
Simple to-do list.

Cons

Customizations of any kind.
Grouping of items in grid view.
Timeline column instead of start date/end date.
Savable templates.
Not a project management tool.

Likelihood to Recommend

There are a few examples where MS Planner would be suitable for employees at a mature organization. In my opinion, if you have Outlook or Teams, you already have built-in calendars and to-do lists. If you need a project management tool, you have two options: either pay for MS Project or use an alternative tool like Monday, Asana, or Jira. Regardless, their free versions are much more sophisticated than Microsoft's (MS Planner). Any team wishing to put together a halfway-decent project management board will need to look elsewhere, as MS Planner is only suitable for a personal to-do list.

Brandon Stokes

Global Revenue Enablement Manager in Sales at Proximus Global (1001-5000 employees)

Vetted Review

1 year of experience

Verified on LinkedIn

In my opinion, Don't cheap out on Project Management with Microsoft Planner

Rating: 1 out of 10

Incentivized

April 29, 2025

Use Cases and Deployment Scope

We use Microsoft Planner as a project management tool to manage projects across multiple teams within our organization. It's used for tracking purposes, assigning to different owners and communicating on the status of each project. It is used across the entire organization and all departments. It's used as the primary form of communication for project.

Pros

Creating tasks
Having different boards for different teams/purposes
Email reminders about due dates

Cons

Basic version doesn't allow assigning someone to specific subtasks
Can't see tasks assigned to someone on your team across multiple boards
People have to comment to opt in for notifications for a particular task
You can't @ someone in the comments or the notes to bring it to their attention
You can't edit a comment once it's submitted
You can't pin a comment to make it important & ensure everyone sees it
You can't click through on links in the comments (doesn't automatically hyperlink)

Likelihood to Recommend

I think the basic free version of Microsoft Planner is well suited for managing your own individual list of basic tasks. However, if you're trying to work across teams and collaborate on large scale projects with multiple parts, in my experience, it becomes very clunky to work with. If you have a large project that needs subtasks, you're only able to assign multiple people to the general task, not each subtask. So, there's a lot of confusion on who owns what part, and what subtask part is done because all the comments just goes in the general task. I would recommend upgrading to the paid version.

Verified User

Director in Marketing (11-50 employees)

Vetted Review

2 years of experience

Microsoft Planner Seamless integration and maximum efficiency.

Rating: 9 out of 10

Incentivized

April 27, 2025

Use Cases and Deployment Scope

I primarily use it for my recurring tasks and occasionally for cross-team projects. This is a very user-friendly tool that allows me to stay on top of my assigned tasks and complete my work promptly. The automatic reminder feature is beneficial, especially on days when I’m too busy with my overall workload.

Pros

Task Management.
Collaboration Features.
Integration with Microsoft 365.

Cons

User experience enhancements.
Advanced customization.
Offline access.

Likelihood to Recommend

Microsoft Planner is a user-friendly visual tool for organizing tasks and workflows. It’s great for team collaboration, integrates seamlessly with Microsoft 365 tools like Teams and Outlook, and offers flexibility for projects of all sizes. Additionally, it provides mobile and web access for seamless productivity on the go. That’s a big plus right there.

Verified User

Employee in Marketing (5001-10,000 employees)

Vetted Review

5 years of experience

Good product, could use more features to make it better

Rating: 7 out of 10

Incentivized

January 27, 2025

Use Cases and Deployment Scope

Microsoft Planner was used to track action items and provide visibility across the organization of team members workload capacity. It was helpful in prioritizing daily tasks, keeping the team organized and focused, and preventing things from “slipping through the cracks”. It was very helpful to managers to see what the team had accomplished in a given day/week and what outstanding items remained.

Pros

Being able to assign/reassign a task to a particular team member was super helpful. Sometimes when a particular person has too much to do, it was easy to move it to someone else with more availability.
The customizable board view was also very helpful so that a pipeline could be created to prioritize tasks based on multiple factors like due date, priority level, or what sub tasks remained.
Being able to add a collaborator on tasks was also super helpful so that each of us could work on individual subtasks but know that we have visibility on the main task that we’re both responsible for.

Cons

Being able to add custom tags to be able to sort the tasks more easily would be helpful
A “search function” within the tasks feels like a pretty basic need that wasn’t provided
Being able to set more complex “rules” for tasks like other softwares provide

Likelihood to Recommend

Great for organizing daily tasks but works better for a small team. As our team started to grow, we ultimately decided to purchase a software that could be customized to accommodate our specific needs.

Verified User

Employee in Product Management (11-50 employees)

Vetted Review

1 year of experience

Microsoft Planner: Boosting Team Productivity with Efficient Task Management

Rating: 8 out of 10

Incentivized

January 6, 2025

Use Cases and Deployment Scope

Microsoft Planner is very useful at planning stage of the Project. Since we are ed-tech company, we keep on launching new products frequently ,there we need to ensure that all stakeholders understand the project objective and working flow. Microsoft Planner is very convenient to make the project plan and distribute the responsibilities.

Pros

Project Planning
Work distribution
Project actions tracking

Cons

More options for flow chart
Better visual representations
No Gantt chart

Likelihood to Recommend

Here are some scenarios where Microsoft Planner is well suited:1) Project Planning Stage2) Integration with Outlook, which helps in notifying stakeholders.

Here are some scenarios where Microsoft Planner is well suited:

1) There is missing calendar view, which could have been incorporated.

2) If we have a big team , then task allocation and explanation won't be so easy with it.

Verified User

Program Manager in Marketing (11-50 employees)

Vetted Review

6 years of experience

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