Payrollix

Payrollix is a payroll and payroll-tax platform built for accounting firms that run payroll for multiple clients, as well as small businesses running their own payroll. It combines payroll processing, direct deposit, and automated federal and state tax filing in one system, and is positioned as a lower-cost alternative to providers such as Gusto, ADP, and Rippling.

Accountants manage all clients from a single dashboard — each with its own pay schedules, employees, and tax accounts. Payrollix operates as a reporting agent (TPA), filing under each client's EIN with Form 8655 authorization. Firms can also be granted access to an existing small-business account, so an owner can hand payroll off to an outside accountant without migrating.

Payrollix calculates, deposits, and files payroll taxes: Form 941 and 940 e-filed directly with the IRS through its own MeF transmitter status, W-2s filed with the SSA, 1099s, plus state withholding and state unemployment returns and deposits. Federal deposit scheduling follows IRS semiweekly/monthly rules, including the FUTA quarterly $500 threshold.

Employees are paid by ACH direct deposit (with same-day options), paper check, or cash, and get a self-service portal with pay stubs and W-2s.

Payrollix syncs payroll journal entries to QuickBooks Online automatically after each run, imports timecards from Square, and connects to Shopify and Odoo. A guided migration service transfers year-to-date payroll history from a previous provider so businesses can switch mid-year without breaking W-2s.