PlanMyLeave is an online leave management system. Basic features include:

Enterprise features include:

SAML - Single Sign on. This will improve security and user experience since users do not have to remember passwords for every single application they use
SCIM - Syncing of users with Active Directory. Implemented using Onelogin and Okta (Coming soon Azure AD and Centrify)
Multi-Language Support
Custom branding with your company logs
Notifications can be sent in custom email templates
Emails notifications can also be made to originate from a company email
Schedule reports can be sent out to managers on a periodic basis

Calendars:

Leave Requests:

Interface for employees to apply for leave
Managers can apply for leave on behalf of other employees
Based on Leave types, employees can apply for Half Day, Full day or time-based leaves
Employees can edit their leave request when their plans change
Employees can see the current balances of all their leave entitlements
Employees can check the status of their pending leave requests anytime using their mobile or computer
Allow employees to upload documents for sick leaves
Custom fields for each type of screen. Employees will have to fill these custom fields when requesting for leave
When employees apply for leave in advance, the system will intelligently use the leave balances that they will accrue in the future and not use the current leave balance
Make certain types of leave available for use only after probation period ends and the employee becomes permanent
Gender based types of leave can be created
Restrictions like Prior Notice, Minimum Leave duration, Maximum Leave duration and applying leave in advance can be configured

Leave Entitlements & Carryovers

Employees can accrue leave at different rates based on how long they have worked in the company
Automated leave policy rules can be set to come into effect x months/weeks/years after hire date
Accruals in hours/days can be calculated up to 4 decimals accuracy
Different leave accrual frequencies are yearly, monthly, semi-monthly, once every two weeks, every x weeks, every x months, every x years ….
Secondary accruals can be set to happen in parallel to primary accrual- for example, add an extra day for every year worked or give a leave day for employee birthdays
Periodic Resets: Leave balances can be reset to 0 when the current leave year ends, or you can allow employees to carry up to x days into the next year. Carried over balance can be set to expire after a fixed period - For example, on March 31st
HR Managers can make manual adjustments to leave balances to set current balances
Can decide if employees can apply for leave without having sufficient balance

Leave Approval Workflow

Automatic approval workflow for leave requests
Up to 5 approvers in a leave approval path
Each approver in the approval path can also have place holders like Employee Supervisor, Department Manager, HR Manager….
Approval paths can be set at company, location, department or even employee levels
Attach different approval paths for different leave types at the employee level. So sick leave can have one approval path, and Vacation can take another approval path
Approval paths can be set based on the leave duration. For example, leave more than ten days can have a different approval path
A different approval workflow can be used for employees who apply for leave without sufficient balance
Escalations: If leave is not approved within a set time interval, approval can be escalated to a different manager
Back up Managers: Set backup users for approving manager. Approval will go to the backup manager when the approving manager is on leave
HR Managers and Super managers can approve or reject any leave request

Overtime and Time Banking

Comp off requests can go through an approval process
Automatic calculation of overtime
Employees can bank overtime hours
Comp hours can be set to expire, for example, if an employee works this Sunday, you can set the comp off hours to expire after 30 days

Shifts & Schedules

For companies who work multiple shifts, shifts can be created
Work patterns of individual employees can be created
This will ensure accurate calculation of leave duration of leave requests made by employees who work on shifts

Reports

Management reports can be downloaded in Excel and PDF formats
Reports can be scheduled to run at periodic intervals and emailed to managers
Reports with filters can be saved as Smart Views. Using smart views, you can run the saved reports without having to set the filters every time
Some of the reports are current leave balances, leaves taken, leave requests made, overtime requests, manual adjustments made all filterable by an employee, locations, departments, job titles and employee types
Each report has many filters

Reminders & Alerts

Send Leave reminders to Managers when employees go on leave
Users can set reminders for upcoming birthdays and work anniversaries
Reminders for employees and managers when annual carried over leave is going to expire. (If your company policy have an expiry date for carry overs)
Alert managers when employees apply leave without balance. (If your company policy allows employees to apply for leave without balances)
Send information to finance and other interested users when a leave is applied and approved

Access Roles & Permissions

Who can see what information and edit what information is controlled
Fine Grained Access Control. For example, the user can permit employee John to view only leaves applied by employee Mark
Improve compliance using Role-based access control: Each application role can have a specific set of permissions with a scope. For example, users can give permission to just view leave requests made in HR department in London Location
Unlimited application roles can be created
IP restrictions can be set to allow logins only from selected ips or range of addresses
SSO using SAML is available as an option
2FA - Two factor authentication is available

Security

All our data centers and servers have robust physical security controls, as well as 24/7 monitoring and surveillance
Data flow is fully encrypted using 256-bit Encryption SSL
PlanMyLeave is hosted on AWS servers (Market leaders in cloud hosting
The database is replicated, between data centers in different locations, to make sure it’s always available when it is needed
The solution has multiple layers of data security, and this keeps us running 99.9% of the time so that users have access to PlanMyLeave 24/7

PlanMyLeave

What is PlanMyLeave?