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Priority Matrix

Priority Matrix

Overview

What is Priority Matrix?

Priority Matrix is a project management software designed to assist teams in prioritizing and focusing on critical tasks. According to the vendor, it is based on the Eisenhower method framework and offers a comprehensive solution for priority, task, and project management. The software caters to teams...

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Recent Reviews

TrustRadius Insights

Priority Matrix has been used by users for over 5 years to visually prioritize and manage tasks in various work environments. Users …
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Reviewer Pros & Cons

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Pricing

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Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://www.appfluence.com/pricing?type=…

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $10 per month
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Product Demos

Priority Matrix demo

YouTube

Priority Matrix for Jira Cloud (Demo) By TecnoFor

YouTube

Priority Matrix for Jira Cloud (Demo) By TecnoFor

YouTube

CUNY SPS Test Flight: Priority Matrix Submission Demo 9/28/20

YouTube

CUNY SPS Test Flight: Priority Matrix Submission Demo

YouTube
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Product Details

What is Priority Matrix?

Priority Matrix is a project management software designed to assist teams in prioritizing and focusing on critical tasks. According to the vendor, it is based on the Eisenhower method framework and offers a comprehensive solution for priority, task, and project management. The software caters to teams of all sizes, from small startups to large enterprises. It is commonly used by professionals in various industries, including project managers, team leaders, business analysts, executives, and IT professionals, to streamline workflow and enhance productivity.

Key Features

Priority Management: According to the vendor, Priority Matrix helps users effectively understand and communicate critical tasks by visually categorizing them using icons and stars.

Visibility: Users can filter tasks by collaborators, providing clear visibility of who is working on what. The vendor claims that Priority Matrix offers instant and accurate reports to track team and project status, with the ability to generate individual teammate's reports for performance reviews. Real-time item and project history streams keep users up to date with conversations and progress.

Collaboration: Users can add teammates to projects and easily share responsibilities by assigning tasks to a point person or adding followers for updates. The vendor states that Priority Matrix provides in-app chat and in-depth history, facilitating seamless communication.

Organization: Users can keep track of all the details by adding icons, notes, dates, progress, files, and more. Sorting options allow users to focus on tasks closest to completion or requiring the most effort. The vendor claims that files can be easily uploaded, organized, and managed within projects.

Sync Across Devices: Priority Matrix seamlessly syncs across devices, including Mac, Windows, iPhone, iPad, and Android, enabling users to access tasks and projects from anywhere.

Integrations: According to the vendor, Priority Matrix integrates with Office 365, allowing users to handle important Outlook emails, manage projects, and conduct efficient Teams conversations. It also integrates with Outlook 365, enabling users to create tasks from emails, set due dates, priorities, reminders, and delegate emails. Additionally, Priority Matrix can be used to manage projects directly within Microsoft Teams.

Work Offline: Users can work offline with Priority Matrix, whether in the office or in the field. The vendor states that local storage and caches enable users to work anytime, anywhere. Users have the flexibility to store information on their own hard drive or in the cloud.

Native Advantage: Priority Matrix integrates better with system features and functionality, providing a seamless user experience. The vendor claims that the app's deep integration ensures effective utilization of system features and functionality. Cloud data is encrypted in transit and at rest in secure U.S. based locations, ensuring trusted security for user data.

Priority Matrix Features

  • Supported: Report priority dashboard
  • Supported: 4-quadrants priority view
  • Supported: Off-line access
  • Supported: Collaboration
  • Supported: File attachments
  • Supported: Integration with calendars, emails

Priority Matrix Screenshots

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Priority Matrix Integrations

Priority Matrix Competitors

Priority Matrix Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows, Mac
Mobile ApplicationApple iOS, Android
Supported CountriesAll
Supported LanguagesEnglish, Spanish

Frequently Asked Questions

Priority Matrix is a prioritization, collaborative, task management software used by more than 2500 businesses worldwide and 85,000 paid customers. Priority Matrix is used by customers who need visibility and alignment in team priorities. Priority Matrix uses the 4-quadrants to help customers prioritize by critical and urgency.

Priority Matrix starts at $10.

Basecamp are common alternatives for Priority Matrix.

The most common users of Priority Matrix are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(4)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Priority Matrix has been used by users for over 5 years to visually prioritize and manage tasks in various work environments. Users appreciate the flexibility of customizing matrix quadrants with titles and colors, allowing them to organize their priorities effectively. The ability to access the software through a web browser has been valuable for workplaces with app installation restrictions, while the mobile app is useful for users in the field or on-site.

Compared to other similar apps like Microsoft Planner and Trello, Priority Matrix stands out with its adjustable size quadrants that enable users to focus on the most important priorities first. The software has made improvements such as drag and drop file functionality, making it easier for users to create new tasks or add files to existing tasks. Users find it convenient to incorporate simple subtasks with tick boxes and witness the automatic progress bar update as subtasks are completed.

Collaboration is smoother with Priority Matrix as users can share their top priorities with bosses and allow them to contribute through adding comments and edits. The software enhances multitasking capabilities and organizational efficiency, helping users prioritize tasks and maintain a work-life balance. It is particularly useful for consultants tracking and prioritizing tasks for individual clients as well as personal needs.

The ability to print and customize quadrants has been highly valued for meetings, one-on-ones, and organization management. Priority Matrix serves a wide range of fields including teaching, business, project management, task management, and planning. Users appreciate its capacity in preventing tasks from being forgotten or delayed while improving communication and collaboration within teams.

The software has gained recommendations for organizing schedules, boosting efficiency in teamwork, managing multiple projects simultaneously, supporting issues, coordinating home and work tasks, meeting unexpected deadlines, and enhancing overall productivity. Despite occasional syncing issues on the iOS app, users generally find the software reliable and helpful. The prompt and efficient customer support has also received positive feedback. Teams have successfully utilized Priority Matrix for individual and collaborative projects, allowing for easy note-taking and idea sharing. It streamlines communication within organizations, reducing the need for multiple channels like emails or text messages. With easy task delegation and accountability features, missed deadlines and confusion are minimized.

For users with multiple reporting relationships and responsibilities, Priority Matrix proves indispensable in managing their workload. The ability to integrate both larger projects and smaller tasks with their Google Calendar allows for comprehensive organization across different platforms. Additionally, users who frequently meet with others highly recommend the app as it enables easy sharing of quadrants via email.

Another aspect that users have appreciated is the top-notch customer support provided by the Priority Matrix team. With live support from the USA and even direct assistance from the owner if needed, users have praised the promptness, efficiency, and capability of the customer support team.

Continual improvement is evident in Priority Matrix's development, positively impacting users' bottom line in business when used daily. Users receive morning updates on their remaining tasks, helping them stay on track and organized throughout the day. They appreciate the honest and understandable communication from the USA-based team behind the software.

In summary, Priority Matrix has proven to be an invaluable tool for users seeking efficient task management, enhanced collaboration, and improved organization skills. Its ability to customize matrix quadrants, compatibility across devices through web browser access and mobile apps, intuitive interface, seamless integration with calendars and email systems, and exceptional customer support have garnered positive reviews from satisfied users. By utilizing Priority Matrix, users have experienced increased productivity, effective prioritization, streamlined communication, and improved work-life balance.

Ability to Customize Priorities: Many users appreciate the ability to manually rearrange priorities and customize the matrix to fit their specific needs. Some reviewers have mentioned that this feature allows them to tailor the product to their unique workflow, resulting in increased efficiency and productivity.

Appealing Web Interface and Mobile App: The web interface and mobile app of the product are found to be appealing and user-friendly by many users. They have praised the intuitive design and easy navigation, which make it convenient for them to access their tasks from various devices.

Consistent Improvements and Updates: Long-time users of the product have expressed satisfaction with the consistent improvements and updates they have witnessed over time. These updates meet their expectations and enhance their experience with the software, making it a reliable tool for managing tasks effectively.

File import function: Difficult to use and clumsy for some users. Some users have found the file import function in Priority Matrix to be difficult to use smoothly, describing it as clumsy and not intuitive. This has been a common concern raised by several reviewers.

Steep learning curve: Requires time and effort to understand parameters and features. According to multiple users, the software requires a significant investment of time and effort to fully understand its parameters and features. This may not be suitable for those who are unwilling or unable to dedicate the necessary resources for learning and managing the software effectively.

Startup screen: Starts on summary projects page instead of last closed screen. Several reviewers have expressed their desire for the application to start up in the same screen where it was closed down, rather than always opening on the summary projects page. This small inconvenience has been mentioned by a number of users as an area that could be improved upon.

Users commonly recommend the following when it comes to Priority Matrix:

  1. Collaborate with your team: Users recommend using Priority Matrix with others in your team to maximize the benefits. The software's simplicity, sophistication, and unique personality make it a valuable tool for effective collaboration on projects.

  2. Take advantage of the trial: Reviewers suggest trying out Priority Matrix before making a purchase as the software offers a trial period. This allows users to assess whether it aligns with their needs and workflow.

  3. Efficient task tracking: Many users find Priority Matrix handy for tracking and completing tasks. Its capabilities in organizing and prioritizing tasks make it an effective project management tool with great strengths.

While some users find the pricing of Priority Matrix a little high for small businesses with fewer extensive projects, the overall recommendations highlight its value in teamwork and task management.

Reviews

(1-1 of 1)
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Score 10 out of 10
Vetted Review
Verified User
We use Priority Matrix to capture incoming tasks from our email system, then prioritize them and make sure they get done by the right person. Since we started using it, we almost have no internal emails, and the back and forth with stakeholders has been greatly reduced as well.
  • Focus on high-impact work
  • Reach inbox zero
  • Reduce internal email messages
  • It works better if you're familiar with the Eisenhower matrix
If you're overwhelmed with too many things to do, and need help deciding which tasks to focus on, Priority Matrix is for you. Priority Matrix uses the classic Eisenhower matrix methodology which has been shown to be really effective for this purpose. Now you can use an app for that, instead of a piece of paper or Excel.
Project Management (11)
83.63636363636363%
8.4
Task Management
100%
10.0
Resource Management
80%
8.0
Gantt Charts
90%
9.0
Scheduling
80%
8.0
Workflow Automation
50%
5.0
Team Collaboration
100%
10.0
Support for Agile Methodology
100%
10.0
Support for Waterfall Methodology
60%
6.0
Email integration
100%
10.0
Mobile Access
100%
10.0
Timesheet Tracking
60%
6.0
Professional Services Automation (1)
90%
9.0
Project & financial reporting
90%
9.0
  • Less context switching due to having all the Microsoft integrations
  • Having everyone work on the right task without need for frequent sync meetings
  • Reaching inbox zero with peace of mind
The focus of Priority Matrix is on prioritization. Other apps exist that do a fine job with task and project management, but none of them equal Priority Matrix in terms of focusing your attention on the right task. The 80/20 principle that people often talk about (80% of the results come from 20% of the inputs) is clearly visible when you use PM.
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