ShareGate

Score8.6 out of 10

20 Reviews and Ratings

What is ShareGate?

ShareGate is an Microsoft 365 migration and governance platform that focuses on simplicity, boasting over 100,000 IT pros as users.

Categories & Use Cases

Media

Screenshot of the ShareGate migration tool – from migration to content management, it is used to migrate to Microsoft 365, move channels in Teams, and merge tenants.

Screenshot of the Permissions Matrix Report used to validate, monitor and manage permissions for internal and external users. It is also used to audit permissions security without scripting, or update permissions in bulk.

Screenshot of the built-in and custom reports that offer an overview of SharePoint and Teams inventory. They display what exists, and who created it.

Screenshot of the team management interface, used to manage a SharePoint team and communication sites without PowerShell scripts. It is also used to build governance policies, and automatically spot risks, gaps and clutter.

Screenshot of a display of who can do what in the SharePoint environment. From the interface, users can copy and edit permissions in bulk, control and review external sharing and guest access, or delegate control to owners to review, without leaving Teams.

Screenshot of the interface where users can provision their workspaces using templates, with guardrails in place – like minimum owners, blueprint sites, naming conventions, multiple approvers, and privacy level.

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Screenshot of the ShareGate migration tool – from migration to content management, it is used to migrate to Microsoft 365, move channels in Teams, and merge tenants.

#1 most frequent

Professional, Scientific, and Technical Services

30.6%

306 installations of 1,000

#2 most frequent

Manufacturing

13.7%

137 installations of 1,000

#3 most frequent

Finance and Insurance

12.0%

120 installations of 1,000

Verified User

Vice-President in Information Technology (5001-10,000 employees employees)

Use Cases and Deployment Scope

We use ShareGate to move the contents from SharePoint on-premises to SharePoint online, copy the Nintex workflows associated with SharePoint list/site collection to other site collection repositories, and copy contents from file share to SharePoint online/on-prem site collections.

Pros

SharePoint on-prem to online migrations with contents.
SharePoint online to online migrations.
File share migrations to SharePoint on-prem or online sites.
Copy the Nintex workflows to SharePoint online.

Cons

Elaborate details about migration errors/warnings.
Copy just workflow abilities, especially power automate, Nintex site workflows/list workflows.
Modern UI look.

Return on Investment

Saved huge time and efforts for SharePoint migrations.
Easy deletion of list/library records via Sharegate tool.
Effective migration reports.

Usability

Other Software Used

UiPath Automation Platform, Microsoft Power Automate, Power Apps, Nintex

Sandor Mari View profile

IT Developer in Information Technology at Qld Treasury (201-500 employees employees)

Use Cases and Deployment Scope

We use it for content migration between SP farms and reporting. Also used for larger SP 2013 to SP online migration. Also a great tool for running SharePoint administration tasks i.e., checking user's access on SP farm level, or creating permission matrix reports. Also, creating queries based on custom requirements. ShareGate is a very versatile, valuable tool.

Pros

Reporting
Content migration
Job Logs

Cons

Error messaging unclear
Preserving list item IDs difficult
Migrating content types and site columns is difficult with same name
Licensing should be less restrictive

Most Important Features

Reliability
Consistent performamce
Reporting
Scalability
Simplicity
Support

Return on Investment

Time saving
Auditable
Performer

Usability

Alternatives Considered

AvePoint DocAve

Other Software Used

Microsoft Visual Studio Code, Microsoft SQL Server, MS SharePoint / SQL

Verified User

Professional in Information Technology (5001-10,000 employees employees)

Use Cases and Deployment Scope

We mostly use ShareGate for complex and comprehensive migrations between tenants/sites. But ShareGate is also very usable on a daily basis for more simple administration tasks like copying libraries and (their contents), running reports for audit purposes and removing orphaned users and managing MS Teams (for example: sites without owners). The time you save in comprehension to other tools is worth the money of a ShareGate license!

Pros

Migrating Sites and data on harddrives to SharePoint
Copying all kinds of SharePoint objects between sites
Reports on Orphaned users and other audit requirements

Cons

More and better reports
Sometimes errors for a migration aren't that clear
A more wizard like approach for importing data from a networkdrive would be nice

Return on Investment

We save money and time on our migrations by using ShareGate

Usability

Other Software Used

CoPilot

Matthew Kostak View profile

Software Administrator in Information Technology at Accenture Federal Services (10,001+ employees employees)

Use Cases and Deployment Scope

We currently use ShareGate for a number of purposes. The main purpose is migrating SharePoint site collections and content between our environments and within an environment. We also use ShareGate to run permissions matrix reports. We are currently exploring Apricot functions for our Teams purposes, however not at this time do we use this in production. ShareGate Desktop is the tool we use currently. We also love the different reporting features available for site collections. Lastly, we use ShareGate to remove orpaned users each month

Pros

Site Collection and content migration
Permissions Reporting
Content searching

Cons

Auditing -connect with MS purview
Better reports export for permissions matrix
Better user mapping (poll source and destination sites and try to auto map)

Most Important Features

Site migration
Permissions matrix reports
Reports generation for custom needs

Return on Investment

Time saved on migrations
Improved security of SP sites with permissions reports
Version clean up with Sharegate clean up process

Alternatives Considered

BitTitan MigrationWiz

Other Software Used

Microsoft Teams, Microsoft SharePoint, Microsoft 365

Kevin Dorn View profile

Senior Collaboration Engineer III in Information Technology at SouthState Bank (5001-10,000 employees employees)

Use Cases and Deployment Scope

Sharegate is used to manage multiple environments both in the cloud and on prem. The reporting makes it simple. The pre-scheduling of migrations is a huge Time Saver. It makes managing multiple environments very easy. My entire team loves it. Their support is top-notch.

Pros

Migrations
Reporting
Day-to-day management
Pre-scheduling

Cons

I haven't found anything I don't like

Most Important Features

Migration
Reporting
Scheduling
Pre test processes

Return on Investment

Share gate has saved my colleagues and I hundreds of hours of migration headaches
Share Gates reporting tools as an administrator make my job very very simple.
The ROI could be measured alone in man hours saved migrating environments. That alone has probably paid for the licensing cost

Alternatives Considered

Nintex Automation Cloud and AvePoint DocAve

Other Software Used

Bamboo

AvePoint Cloud Backup, on confidence platform

Syskit Point

BitTitan MigrationWiz

ShareGate

What is ShareGate?

Categories & Use Cases

Media

Most Frequent Users

Professional, Scientific, and Technical Services

Manufacturing

Finance and Insurance

Reviews

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Most Important Features

Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Most Important Features

Return on Investment

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Most Important Features

Return on Investment

Alternatives Considered

Other Software Used

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