WORKSPACE.PM

What is WORKSPACE.PM?

WORKSPACE.PM is a Project Management and Project Portfolio Management platform for organizations that plan, govern, and report on multiple projects. It connects project schedules, resource capacity, risks, requirements, and portfolio data within a shared permission and audit model.

Key Capabilities

Scheduling and baseline control: WORKSPACE.PM provides Gantt scheduling with dependency management, critical-path calculations, activity network diagrams, fixed dates, buffers, and baselines. Project teams can compare the current schedule with a frozen baseline and identify changes to dates, dependencies, and schedule float.
Portfolio planning and demand intake: Project management offices can collect project requests, apply configurable scoring criteria, assess proposed work, and analyze portfolio scenarios. Portfolio views consolidate project progress, risk, budget, capacity, and prioritization data for planning and governance decisions.
Resource and capacity planning: The platform tracks project assignments, availability, skills, absences, and workload across projects. Resource managers can identify capacity conflicts before committing people or dates to new work.
Risk, change, and quality governance: WORKSPACE.PM includes risk registers, change requests, quality gates, configurable workflows, and entity-level audit trails. Linked records preserve the relationship between a change request, its underlying risk, and associated decision history.
Requirements and verification: Engineering and regulated-project teams can manage requirements, test objects, traceability relationships, and verification runs. Terminology and process structures can support generic requirements management as well as Automotive SPICE and V-Modell XT practices.
Agile and hybrid delivery: Teams can use Kanban boards, backlogs, sprints, work-item types, estimates, and task views alongside traditional schedule management. Different projects can use different delivery methods within the same portfolio.
Collaboration and reporting: The product includes time tracking, meeting management, project wikis, objectives and key results, idea management, configurable dashboards, document templates, and reports for projects, programs, and portfolios.

Audience & Use Cases

Audience: Project management offices, portfolio managers, project managers, engineering organizations, public-sector teams, construction organizations, and regulated-service providers.
Use Case: WORKSPACE.PM supports organizations that need to coordinate concurrent projects, evaluate new demand against available capacity, maintain auditable project records, and combine traditional, agile, and hybrid planning methods.

Technical Specifications

Deployment: SaaS, managed hosting, and on-premises deployment with the same listed feature set.
Data controls: German data-center hosting for the SaaS offering, General Data Protection Regulation (GDPR) support, and a data-processing agreement workflow.
Identity and access: Single sign-on through OpenID Connect (OIDC) and Security Assertion Markup Language (SAML), domain verification, group-to-role mapping, System for Cross-domain Identity Management (SCIM) and Lightweight Directory Access Protocol (LDAP) provisioning, scoped API keys, and role-based access controls.
AI controls: The AI assistant operates within the requesting user’s permissions and requests confirmation before changes. Organizations can use supported external model providers, managed credits, or locally hosted models; administrators can apply user token limits, review consumption, restrict AI permissions, and disable AI functions tenant-wide. A Model Context Protocol (MCP) endpoint allows external AI clients to connect through OAuth while inheriting the individual user’s access rights.
Integrations: SharePoint, S3-compatible storage, CMIS repositories, Zapier, identity providers, calendar services, and a documented REST API with webhooks.
Pricing and trial: Listed SaaS pricing begins at €99 per month and includes five accounts, with additional-account pricing listed separately. A 30-day trial includes the full feature set.