Great collaboration tool for distributed teams.
February 04, 2026

Great collaboration tool for distributed teams.

Anonymous | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

Software Version

G Suite Essentials

Overall Satisfaction with Google Workspace Essentials

I use it for real-time collab to create documentation, charts, planning sheets, and communication. I use it for secure file sharing, propagating, and publicizing project and personal documentation to drive alignment across different business units and departments. Google Workspace makes it really easy by enabling real-time collaboration and auto-saving data.

Pros

  • Single Source of Truth" Collaboration - Multiple people can edit the same doc simultaneously, we don't have to maintain email chains with different versions of docs, and the ability to add @ and mention colleagues is really useful.
  • Works amazingly well on both mobile and web.
  • Seamless integration with MS Office: we can upload MS Office documents to Google and vice versa. Migration from MS Office to Google Workspace has proven to be very easy.

Cons

  • The formatting capabilities in Excel and Word are a bit better and better suited to legal use cases. But this is just a personal opinion.
  • The permissions system is a bit strange; it would be good to have a middle ground between a "viewer" permission and an "Editor" permission. Something like, Edit but not delete.
  • Not the best for offline collaboration.
  • I have seen a Drastic Reduction in Project "Cycle Time"; projects are implemented faster.
  • Collaboration between offshore teams is easier across time zones, reducing time spent in meetings outside working hours.
  • Approvals process is faster because of the ability to add approvers to a Google docs.
I love it absolutely. This is incredibly useful for our team, as it has improved our overall project management, tech documentation, and planning processes. The Drives are also amazing, as they let you quickly search for documents. The only reason this isn't a 10/10 is that account switching can be a bit finicky at times. I have seen it’s frustrating when you’re signed into your personal account and click a work link, only to be blocked by an "Access Denied" screen.

Do you think Google Workspace Essentials delivers good value for the price?

Yes

Are you happy with Google Workspace Essentials's feature set?

Yes

Did Google Workspace Essentials live up to sales and marketing promises?

Yes

Did implementation of Google Workspace Essentials go as expected?

Yes

Would you buy Google Workspace Essentials again?

Yes

Well-suited for: Fast-paced drafting ideas, docs, charts, sheets, etc. Love it for client calls as well. Google Meet runs in a web browser; you don't need to download any special software. Shared Drives are great for sharing information; the ability to add a Google Notebook to them is the icing on the cake. It is less appropriate when Wi-Fi or the internet is spotty, or when you need heavy-duty Excel macro data crunching.

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