Process automation with Nintex Workflow
September 25, 2015

Process automation with Nintex Workflow

Julia Deien | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Review Source

Software Version

Nintex Workflow for Office365

Modules Used

  • All

Overall Satisfaction with Nintex Workflow

I implemented Nintex Workflow to help automate several manual processes in our company. One is an onboarding process built fully on Nintex Workflow to eliminate many checklists in several different departments. The most important being all of the necessary Active Directory groups a new user needed to be added to when they start. I have over 40 different switches in the workflow to add a user to a necessary group based on their title or department selected.

Another workflow was created to capture receipts. This process also utilized the Nintex Forms and mobile app. Employees are now able to take a picture of a receipt on their phone and submit to a library that starts an approval process. The success rate of collecting all receipts by end of month is almost at 100% now.

One other big workflow created was an announcement email. Several different employees in our company were in charge of sending out an email to all users for all employee birthdays and work anniversaries. We also have an announcement blog for all employees to add information to versus sending out a company wide email. We automated all of the emails based on a site workflow to capture all new blogs and employee birthdays/announcements happening that day and listing them in one email with a link to the blogs for additional reading.

  • Very user friendly and easy to learn
  • End users no longer need developers to create workflows
  • If you have a manual process that walks through your office, Nintex Workflow can automate it.
  • I really don't have any weaknesses.
  • Our IT cost for onboarding an employee has dropped significantly since automating the process
  • New client and client change of address processes and notifications have eliminated dropped communication across different departments.
  • Approval and capture process of expense reports and company credit card purchases have increased the accuracy and time spent finding employees and asking for their receipts from our finance group.
  • K2 blackpearl
Nintex Workflow is not nearly as expensive and does not need its own server for implementation. For smaller companies or companies on a tighter budget, Nintex Workflow is a faster solution.

Nintex Workflow is a great option when a company has an in house SharePoint server or Office 365 but does not have access to a development team and would like to start automating their manual processes.

If a company does have access to a development team and would like the workflow to reach out across many different software platforms, they might be better with another software or custom solution.

Nintex Process Platform Feature Ratings

Process designer
Process simulation
Business rules engine
SOA support
Process player
Support for modeling languages
Form builder
Model execution
Social collaboration tools
Standard reports
Custom reports
Content management