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Nintex Process Platform

Nintex Process Platform

Overview

What is Nintex Process Platform?

Nintex offers a platform that helps companies discover, automate, and optimize business processes.

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Recent Reviews

Nintex Workflows

10 out of 10
August 23, 2023
Incentivized
I use Nintex workflow for O365 for business forms and workflows. It helps in creating complex workflows. Nintex is more customizable such …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 13 features
  • Form builder (211)
    8.4
    84%
  • Process designer (213)
    8.1
    81%
  • Business rules engine (186)
    7.8
    78%
  • Model execution (173)
    7.8
    78%

Reviewer Pros & Cons

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Pricing

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What is Nintex Process Platform?

Nintex offers a platform that helps companies discover, automate, and optimize business processes.

Entry-level set up fee?

  • Setup fee optional
For the latest information on pricing, visithttps://www.nintex.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Alternatives Pricing

What is Microsoft Power Automate?

Microsoft Power Automate is an advanced automation platform offering a range of features, including AI-powered automation, robotic process automation (RPA), business process automation (BPA), digital process automation (DPA), and process/task mining. The platform aims to empower organizations to…

What is Power Apps?

PowerApps is a low code / rapid application development product from Microsoft that allows users to quickly build apps.

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Features

Reporting & Analytics

Users can report on and analyze usage, performance, ROI, and/or other metrics of success.

7.3
Avg 8.1

Process Engine

Designing and building process models

7.4
Avg 8.4

Collaboration

Collaboration tools allowing BPM experts to collaborate on model design

8.9
Avg 8.1

Content Management Capabilties

Lightweight tool for managing content

10
Avg 8.1
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Product Details

What is Nintex Process Platform?

Nintex offers a platform that helps companies discover, automate, and optimize business processes. The Nintex Process Platform offers intelligent forms, advanced workflow, digital document generation, eSignatures, robotic process automation (RPA), process discovery technology, and a process management solution. Nintex boasts 15 years of experience, and is a company of process experts, supporting more than 10,000 customers across the globe every day.

Nintex Process Platform Features

Process Engine Features

  • Supported: Process designer
  • Supported: Business rules engine
  • Supported: SOA support
  • Supported: Process player
  • Supported: Form builder
  • Supported: Model execution

Reporting & Analytics Features

  • Supported: Dashboards
  • Supported: Standard reports
  • Supported: Custom reports

Nintex Process Platform Screenshots

Screenshot of Nintex Automation Cloud is a cloud-based platform that offers capabilities to build automation and process-focused applications.Screenshot of Nintex Insights gives visibility into metrics and performance KPIs across all processes.Screenshot of Establishes total visibility and control over enterprise processes with Nintex Process Manager. Includes visual mapping and management software to encourage company-wide collaboration, increase accountability, and improve processes.Screenshot of With Nintex Forms, the users can create dynamic online forms to capture and submit accurate and current data. Its design canvas, drag-and-drop controls, and advanced business logic make it easy to customize forms for various business needs.

Nintex Process Platform Videos

How the Nintex Process Platform helps companies discover, automate, and optimize business processes to drive growth and and accelerate digital transformation.
GM Financial delivers digital transformation with Nintex.
Coca-Cola Beverages Florida spurs business growth with Nintex automation and process management.

Nintex Process Platform Integrations

Nintex Process Platform Competitors

Nintex Process Platform Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows
Mobile ApplicationApple iOS, Android, Mobile Web
Supported CountriesGlobal

Frequently Asked Questions

Nintex offers a platform that helps companies discover, automate, and optimize business processes.

Microsoft Power Automate and Appian are common alternatives for Nintex Process Platform.

Reviewers rate Content management highest, with a score of 10.

The most common users of Nintex Process Platform are from Enterprises (1,001+ employees).
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Comparisons

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Reviews and Ratings

(493)

Attribute Ratings

Reviews

(1-25 of 272)
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Score 6 out of 10
Vetted Review
Verified User
Incentivized
We use NIntex for forms and workflows. They assist us in building complex solutions and extending what SPO can do out of the box. We use it to build anything from document approval systems, to support request sites. Our group's support request tool is 100% built in SPO and Nintex.
  • Approvals
  • Ticketing solutions
  • Complex forms with logic
  • Workflow reliability (items don't always trigger)
  • Load speed/efficiency
  • Form customization
Nintex is well suited in environments where custom forms are required but you do not need the extra features and complexity of Power Apps. While Power Apps is more feature-rich, Nintex forms is easy to learn and far faster in terms of setup. We can easily build good looking, custom forms in >30 minutes using Nintex and this is not possible with Power Apps. It also does well when quick notifications or approvals are needed in workflows. In general, Nintex is an easier to use solution than Power Platform equivalents, though for some more complex applications, Power Platform is better.
Paul Keys | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
It is being used across the entire organisation for several customers. With its extensive set of actions and tight integration possibilities across most enterprise applications (including the ability to execute Rest and SOAP APIa. I’ve have used the product for Accounts Payable and Receivable Employee on and off boarding processes the product can. E used for thousands of processes.
  • It is a solid enterprise workflow engine and pretty much does what it says on the box
  • Automate menial and repetitive business processes.
  • Integrate disparate software products
  • The UI is horrifici can’t think of anything in particular however the cost is a bit high for the African market making the sales cycle particularly long
It is well suited when being used outside of SharePoint by custom applications or when all you are looking for is Forms and workflows. As a SharePoint embedded workflow engine it has a long way to go to compete with the likes of Nintex
David Hofmann, MSMOT | TrustRadius Reviewer
Score 1 out of 10
Vetted Review
Verified User
Incentivized
We wanted to use Nintex to help with workflow assignments that are in a large SharePoint list. We moved from Microsoft Power Automate because of significant throttling issues. We manage over 1,100 projects each year and each project has upwards of 100 SharePoint list fields. We have multiple workflows (e.g. review of project as multiple steps) within each SharePoint list row that need to start when a date is entered for that project in the list. Power Automate was able to use date fields as triggers. Nintex Workflow cannot.
We worked with Nintex engineers and their work around was to add two new fields for every workflow we want to kick off. That is a lot of extra work for a list that already has 100 fields. We keep asking Nintex to allow the condition builder to access date fields. It's been over a year without any progress. They seems to have a lot of turnover with their account team and we have to re explain what we want many times.
  • Sends emails
  • Need to be able to start workflows when a person enters a date in a SharePoint list
We have not found anything Nintex can do that Power Automate can. It cannot look for changes in a date field to be able to start a workflow.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Nintex Automation Cloud is integrated with SharePoint online platform. There are many workflows developed for business needs, mainly used for the use cases where the business needs the form with repetitive sections. Nintex Automation Cloud is best suited to handle such use cases to extract the repetitive sections store in SharePoint list as XML values. Nintex Automation Cloud integrates well with Microsoft teams for alerts.
  • Complex Antifraud Case Management System
  • Well Integrated with SharePoint Online
  • Easy integration with Microsoft teams
  • Workflow performance can be improved.
  • Ability to retrieve SharePoint version history details.
  • API support can be improved for other systems integration
Nintex Automation Cloud is well integrated with Microsoft teams. We have use case that requires workflow to send alerts to business group Teams channel based on the certain flag (red/amber) status records by users. This use case was easily achieved using Nintex Automation Cloud. Also, NWC supports integration well with SharePoint online and there are certain inbuilt actions that helps to automate the approval workflows easily with conditions. NWC works well with Nintex forms, easily automated the use case requires forms to have repetitive sections, NWC can be used to extract XML data from repetitive sections.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
An excellent tool for SharePoint and other enterprise systems migration to automate business processes by and achieve the ultimate aim of reducing IT burden and cost reduction.
  • Ease of approval for workflow processes for document and item list
  • Ease of iteration over batches of documents or list items
  • Complex divergent pathing and parallel processing within workflows.
  • Form designing
  • Enhanced workflow automation
  • Improve the ease of Integration with RPA
An excellent tool for SharePoint and other enterprise systems migration to automate business processes and achieve the ultimate aim of reducing IT burden and cost reduction through approval for workflow processes for document and item lists, and ease of iteration over batches of documents or list items.
I will like to see an improvement in the ease of scaling complex form designing, enhanced workflow automation, and the improvement in the ease of Integration with RPA tools.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
reducing the workload and make the processes more reliable

save time
  • Conditional processes
  • integration with other products
  • time saving
  • web service calls
  • number of actions that can be used in a worflow
  • complexity of process with using branches
functionality is good, and we can track easily where is the process and if failed what is the reason and where
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use Nintex forms and workflows for our online electronic forms to process information primarily for HR.
  • Easy creation of online forms
  • Relatively easy creation of workflows to send information to multiple people in different areas
  • Audits what information was sent to who and when
  • Integration with O365 is lacking from going to SharePoint to O365. Workflows have to be rewritten
Nintex is great for creating online forms and workflows to disseminate information to multiple individuals in different areas.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use it for our workflow system, such as to create complete ServiceDesk application. We integrate it with Microsoft SharePoint as the backend systems, and built the ServiceDesk system on top of it by using Nintex platform. The workflow is mostly used for the forms, such as for the automatic approval processes. The Systems created can also be used as document repository.
  • Automatic approval systems
  • Integrate properly with Microsoft SharePoint
  • Easier to build the whole platform rather than to code everything from scratch
  • Not sure about this
We use it for our workflow system, such as to create complete ServiceDesk application. We integrate it with Microsoft SharePoint as the backend systems, and built the ServiceDesk system on top of it by using Nintex platform. The workflow is mostly used for the forms, such as for the automatic approval processes. The Systems created can also be used as document repository.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use Nintex Process Platform to identify issues in backoffice workflows but also in worflows which are used by our engineers. These are timeconsuming adminstrative processes which we want to automate for the most part. With the use of the Nintex platform we are able to check where we can enter information by hand only once in the whole process or even better where we can use information from other resources without manual entries.
  • Identify manual and automatic actions
  • Create workflow actions based on processes
  • Automaticcaly create new workflow bases on business processes
  • Make some more difficult calculations about current time etc
Nintex is best suited when processes are drawed by the business and then can be furter enhanced by IT professionals. When only used by business units we see that there are some lose ends in processes and some bagic process knowledge is needed. Therefore it is wise that the persons in the business who will use Nintex have some basic knowledge on how to set up business processes.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use Nintex a lot to create "smart" forms and workflows. The combination of all the Nintex options in Workflows and Forms is very powerful and it saves us a lot of time and money. Tasks can be sent to employees and people outside of our organisation, this really saves us a lot of time, because we don't have to e-mail and do everything manually. Our main scope is automate (batch) processes as much as possible.
  • An Easy way to create "smart" forms
  • It's quite easy to create very powerful workflows
  • Easy to learn and good customer support
  • Would love a better overview of crashed workflows and options to revive them easier.
  • An option to sort rules in a Nintex forms, complex forms with lots of rules can be hard to administrate because it lacks this option.
Easy to learn and manage and haven't had really big problems with it. Would love to see some more updates and new features on the O365 platform. Recently their weir quite a few of problems because of Microsoft "cloud updates", they should manage that better to prevent problems for their users.
August 23, 2023

ITT Project Director

Kathy Mark, PMP | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Leveraging use of Forms for furhter automation of work flows and integrations of data cross mutliple platforms. Goal is to optimize duplicative data maintenance efforts while creating ways to capture data and informaiton for future automation benefits
  • data capture
  • ease of use
  • workflow
  • configuration flexibility
  • more admin features
  • intgration with other tools
  • dashboarding and reporting options
Data capture and collector, business process automation. Opportunities for leveraging/automating business rules and data with APIs
August 23, 2023

Nintex Workflows

Score 10 out of 10
Vetted Review
Verified User
Incentivized
I use Nintex workflow for O365 for business forms and workflows. It helps in creating complex workflows. Nintex is more customizable such that it makes to implement the business solutions to the best.
  • Approval workflows
  • Document upload workflows
  • Timely jobs
  • It should be better if there is a low code plateform where normal users can create a workflow with out developers need.
Approval workflows
Document upload workflows
Sandip Patil | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We are using Nitext workflows and Forms for document management system using SharePoint Server. Thousands of flows and hundreds of forms are designed by our developers using this platform.
  • Business Process Automation using Nintex Workflows
  • Custom forms using Nintex Forms for SharePoint list/library
  • Scheduled Jobs using Nintex Workflows
  • Support for creation of workflows for Box and Dropbox
  • Connectors like Power Automate
Nintex is Low code or say not code platform where less technical knowledge is required to design workflows and forms.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
With Nintex, our main focus lies in optimizing and orchestrating various processes, channeling them into a seamless flow within the SharePoint environment. One of the standout features we extensively leverage is the ability to create and manage approval workflows directly through Nintex. This empowers us to design, automate, and monitor intricate approval processes, reducing manual effort and enhancing efficiency. Nintex serves as our robust tool for visualizing, implementing, and refining workflows, enabling us to harness the full potential of SharePoint while fostering collaboration and enhancing productivity. Whether it's automating routine tasks or facilitating complex approval chains, Nintex is our go-to solution for process enhancement and SharePoint integration.
  • Automate complex processes
  • Faster workflows with fewer interruptions
  • Reduce the amount of internal emails
  • Well documented processes
  • Partly very long lead times of workflows
  • Often troubles when running many transaction, than e.g. needs to be a wait added
Nintex is exceptionally well-suited for rapidly illustrating various business processes with minimal effort. This is something even IT-savvy colleagues without a direct IT background can quickly learn.For instance, I was able to collaborate with colleagues from the finance department to swiftly establish a process for approving credit applications. However, if the approver requires additional information and requests it, implementing this within Nintex becomes quite challenging. When attempting to convey highly intricate details, Nintex encounters limitations or demands a substantial amount of effort.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use Nintex workflows to develop business process management flows. We use it for HR requests, it technical requests, permissions requests, contract management, and general aporoval requests. We use it also for notifications in our document archive SharePoint based solution.
  • Our General approval workflow succesfully solves requests regarding HR documents, contracts (customer and intercompany), internal credit and ad-hoc approval workflows.
  • Our IT request workflow addresses requests regarding hardware and software resources and also LOB applications permissions. Firewall access requests also addressed with this tool.
  • Our OneTTM workflow fully manages IT development process projects. It includes gates and execution requests management.
  • Workflow steps notifications and reminders for our customer documents archive are also managed with Nintex SharePoint eorkflows
  • Working with regular expressions could be enhanced in my opinion.
  • Also REST & SOAP workflow actions could be improved.
Any kind of approval workflows could be successfuly implemented with Nintex Workflows. Connections with REST and SOAP web public services and more specific ability to parse response have space fir improvements.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We are using Nintex as per requirement. Currently, I am using it for an admin communication dashboard where Nintex plays an important part in sending HTML emails, counting task per user etc. I have also built an approval workflow for our hangs management. There are a few monthly scheduled workflows as well.
  • Great HTML emails
  • Azure actions on O365 are helpful
  • SQL action in workflow is very good.
  • Nintex form doesn’t have SQL action for O365.
  • Azure actions don’t allow you to get AD group members using NINTEX workflow.
  • You can’t import a list workflow as site workflow.
  • Extracting calendar occurance is very hard behind the workflow action.
Sending fancy emails automatically on item created or modified or on a schdule basis where Nintex can be most useful.
Score 5 out of 10
Vetted Review
Verified User
Incentivized
Our company uses it to document the main processes in various departments.

There is currently not a copany wide mandate to use the platform, but it is being recommended for all departments to use.

I was requested to be trained and use it in the event we need to document a process. I am currently overseeing OpX trainings and do not document processes, but intend to soon.
  • Notifications between departments
  • Good visual Mgt
  • Quiz was very hard, it took me twice to pass it, but I have heard some still have not
  • Seems to be a very difficult set up, I would recommend finding a way to make it more user friendly.
  • The platform is designed to captue most processes. As an OpX guy I would like to see an easy to use sandbox that could be saved and distributed - like a visio stand alone document. Easy to create and allow for great detail to identify opportunities. Otherwise I would not use it for daily use as there is no value stepping through a detailed set up when I am looking to quickly map something.
The platform allows for very standard processes to be used and would be worth the setup.

It is not well suited for documenting processes when mapping to improve the processes while a team is watching. An application like visio would be much more useful.
Lionel Nkaya | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We are using Nintex to automate the processes in all our departments especially administrative back office.
I am specifically focusing on automating processes in our University Records department.
I am digitalizing the different processes moving them from paper and/or emails to workflows.
Overall, my entire team of 5 people working on the Nintex Process Platform love it.
  • Query our databases
  • Allow us to build solutions fast
  • Is simple enough to use for our Citizen Developers
  • Is versatile: possibility to develop on prem or in the cloud with Nintex Workflow Cloud
  • The "Enable verbose logging" is extremely helpful. I love it.
  • I have noticed some bugs in the Nintex Workflow Designer with the State Machine action. For example, in the State Machine action, when you delete a state, the branch still shows and take many refresh to actually not show anymore.
  • In the Workflow Designer, when we use a Flexi Task action: in the text for Task Notifications field there is no "word wrap" unless we skip a line the text we write just continues and gets of the visible part of the field.
  • This is not at all a major issue but if it could be improved it would be great. It usually take at least 4 minutes to run a "Change State" it would be great if this time could be reduced.
  • If Nintex support forum could be more reliable with the questions and responses that would be great.
  • There is a lot of products in the Nintex Process Platform that we have no training on. I would not be surprised if the decision makers within our companies are even aware that those products exit.
Very appropriate: for a big firm. That does not want to move its databases to the cloud. Nintex Process Platform with Sharepoint on a on-prem server is a great solution.

Less appropriate: if it is a smaller firm with for example an integrated MS Azure Stack. Because of the cost of Nintex Process Platform I might be more incline to recommend MS Products like Power Automate.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use Nintex Promapp to capture and document our business processes and the workflow products to automate a number of our processes. All of our business processes have been mapped and we have undergone a number of external audits (ISO9001) by 3rd Parties and all have been extremely impressed. We use Nintex to generate forms and to enable processes such as raising purchase requisitions, IT service requests etc and we probably have close to 25 processes captured in this way.
  • Processes are laid out in a way that is easy to understand and follow and is intuitive.
  • Process forms are very easy to generate.
  • Creation of the workflows is intuitive.
  • The Risk and Training add-ons are not as intuitive as the process management tool.
  • The ability to configure reports/dashboards in Promapp would be useful, at the moment we have to export via excel and then manipulate.
  • It would be good to be able to add colour to process maps to further aid understanding
The process management platform is great for documenting processes and how activities are done. It clearly allows you to identify process inputs and outputs and enables process steps to be logically formed with clear owners for the different activities and tasks. It well suited for processes that have lots of detailed work instructions as you are able to link various file formats including video to describe how an activity is performed. It is also well suited to capture simple request workflows which require a form to kick off a process such as raising a salary change request, travel booking, maintenance etc
Score 5 out of 10
Vetted Review
Verified User
Incentivized
We use it to create both automated forms for data entry and automated workflows for business process automation (both full and partial process automation).
  • Handling multiple flows in an automated manner
  • Handling various UX capabilities very well in Forms
  • Migrates easily from on-site hosting to Cloud version of Nintex
  • Pricing! Very disappointed in the new pricing model they have introduced in the last 12 months.
  • Integration to migrate forms and workflows to and from O365 tools
Nintex can be very useful and a great means of automating entry and business processes. The problem is that the organization has significantly changed their pricing model to a "per execution" model and they almost tripled the annual cost estimate to our budget. This was very shocking and really poor approach to managing a business relationship. We are looking at other options, not so much because of the tool but because of the organization and how they are running the business.
Score 8 out of 10
Vetted Review
Verified User
Nintex process platform is used for mapping and storing cross processes to be share across different departments. It is easy to use. However mapping complex processes we still need to use Visio.
  • Map simple process
  • Link procedures to processes
  • Link processes and activity within processes to different roles
  • Mapping higher business processes is not possible with Nintex process platform formally promapp
For University processes, Promapp is appropriate for mapping process across different site for different levels however it is not a popular tool for all department.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We used Nintex forms and workflows to automate our business workflows. Their interface is very nice and easy to develop. It created lot of workflow automation and saved time from business in doing these things manually. It had good integration with O365 but now it seems to have some issues and now they are pushing to Nintex cloud for their workflows.
  • Nintex workflow and forms work very well to design small applications and workflows to support business processes.
  • Nintex forms do not have repeating tables which allows us to use lot of technical folks to write custom code.
Nintex is good but it is costly and Microsoft's power apps and power platform can provide same functionality but if you are using multiple connectors then this may be cheaper than Microsoft as their licensing is very complex.
Julian Nye | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
We use it to automate mundane and repetitive processes. This is company-wide and we find it so easy to use too.
  • Monitoring lists and libraries
  • Alerting
  • Allows you to build in situ and adapt easily as things change
  • HR onboarding process
  • Risk register tracker, including alerting
  • Automatic movement of documents to archive libraries
  • Procurement process
It seems to be appropriate for everything we've looked at so far and we've none that we can think of where it is less appropriate. It's definitely my first choice when looking to automate a process due to its ease of use and configuration.
Score 10 out of 10
Vetted Review
Verified User
We use the Nintex Process Platform's forms and workflows for SharePoint 2019. We also use NWC. Forms and Workflows are a tier-one app in our organization when it comes to business processes. We use these tools not only for what one would consider standard forms and workflows but also to build out "systems" in SharePoint that send and receive data to/from SQL using SharePoint as the front-end.
  • Send data to SQL via workflow (stored procedure)
  • Looks up SQL data on form (SQL control)
  • Provides non-SharePoint forms and workflows (NWC)
  • Email notification when workflow fails to start
  • Email notification when NWC service is down
  • Quicker fix when bug is identified
Definitely needed for SharePoint on-premises since Power Apps is not available and Power Automate may not meet all needs. Additionally, even if SharePoint Online is used, for folks who are used to GUI tools, Power Apps may be more difficult if more advanced features are needed. Nintex Process Platform's Forms provide the GUI interface for non-developers.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
For our SharePoint intranet sites we have been created hundreds of InfoPath forms tide with Nintex workflows providing solutions to our Business internally.
  • Creating lists and libraries workflows
  • Creating site workflows to review multiple other workflows
  • Integration our data sources with theInfoPath forms with workflows
  • To have a migration tool from InfoPath into Nintex forms
  • To have online build in connections like Snow Flake
  • To have more Nintex leadership to engage with customers like us leadership
So easy to use a learn how to use it.
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