Online Fax Software
Best Online Fax Software include:
iFax, eFax Corporate, OpenText XM Fax, OpenText RightFax, Sfax, HelloFax, Nextiva vFAX, mFax by Documo, OpenText Fax2Mail and MyFax.
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Learn More About Online Fax Software
What is Online Fax Software?
Online fax software allows businesses, organizations, and individuals to send and receive faxes using web portals, mobile apps, or email. It eliminates the need for a physical fax machine and dedicated landline. Online fax software solutions offer e-signing, cloud storage, and office productivity suite integrations. It supports multiple file formats, document editing, and fax archiving.
Online fax software is used by governmental agencies, and the healthcare, real estate, and banking industries to send sensitive information, sign contracts, and sell property. It is viewed as being more secure than traditional email and simpler to use than encrypted email. Some vendor products support HIPPA, GDPR, and PHIPA compliant security. These features provide value for users that need enhanced security for their communications such as healthcare organizations. Using fax software also eliminates the risk of having an unattended, unsecured physical machine in a public area.
Online Fax Software Features
Online fax software may include many of the following features.
- Send and receive faxes using a web portal, desktop or mobile app, and email
- Support multiple file formats such as PDF and JPEG
- Integrations with cloud storage such as One Drive, Google Drive, and Dropbox
- Integrations with Microsoft Office, Google Workspace, and Slack
- Integrations with e-signing software
- HIPPA, GDPR, and PHIPA compliance
- Custom cover pages
- Drag and drop files
- Fax scheduling
- Fax status tracking, SMS, email notifications, and alerts
- Thumbnail previews of faxes and attachments
- Admin panel
- Fax address book
- Fax storage, archiving, indexing, and search
- Custom retention time
- Two-factor authentication
- Spam blocking, custom blacklisting
- Support multiple users and multiple phone numbers
- International numbers
- Ability to port existing fax numbers
- Transmit to multiple fax numbers simultaneously
Online Fax Software Comparison
Consider the following when purchasing Online Fax Software.
Features: Many of the following features are essential for business users but not every vendor solution supports them: HIPPA compliance, cloud storage integration, office productivity suite integration, e-signing, multiple file formats, high-quality graphics, archiving, and search. Ensure that your selection meets all your requirements.
Pricing: Understanding your expected volume of faxes, aids in determining the most cost-effective plan; helping you choose between multi-tier volume-driven subscription plans and price-by-page plans.
Scope: Most online fax software are stand-alone solutions that support integrations with related functions such as cloud storage and office suites. Some are part of business communication suites that include VOIP, video, and messaging features.
Pricing Information
Online fax software pricing is based on volume-driven subscription plans or by the page. Depending on the features basic plans range from $7 a month for a hundred pages to $35 or more for a thousand pages. Page pricing decreases as subscription tier volume increases. Once your tier threshold is exceeded you will be billed a fixed price per page. For enterprise-scale fax volumes, it is best to obtain a vendor quote. Some vendors offer to send a limited number of faxes each day free of charge, however, all vendors require fees for the receipt of faxes. A few vendors charge a small one-time setup fee. Free trials are available.