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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Recent Reviews

Simply Simple

9 out of 10
April 29, 2024
Incentivized
Webexpenses is used across our whole business for an efficient process of reimbursing staff for expenses paid out to facilitate job roles, …
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great product

10 out of 10
April 22, 2024
Incentivized
We use this to claim back any expenses that we haven't been paid for, these include things like registration fees or any overtime payment. …
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Easy to use

9 out of 10
April 22, 2024
Incentivized
We use Webexpenses across the whole Atlanta Group, with more than 2000 employees across the UK. I started being aware of Webexpenses …
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How Webexpenses Differs From Its Competitors

Time Savings

Previously paper forms would have to be filled in and receipts attached and submitted to finance for processing and also signed by relevant authorizer, this is now done completely online and from anywhere
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Time Savings

Easy to submit all claims and it is sent to the director for approval which makes it much quicker and faster to get paid back for expenses. Rather than it being a huge back-end process that ends up being passed through tons of people, it's a nice easy process that is almost automatic.
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Time Savings

As mentioned previously the app is a great way to save time when claiming back due to the ability to use the phones camera directly to the app. This saves emailing the receipt photos to your email and uploading when you can do it straight from the app. Its great!
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Time Savings

As an employee, Webexpenses has helped me to quickly submit relevant expenses and get them approved with less effort than before. The claims process is simpler and faster than many other platforms I have used in the past, and it allows you to itemize claims and organize each item accordingly.
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Time Savings

I have been using Webexpenses to make claims for my overtime payment, this has saved me contacting my manager and HR representative each time I need to make a claim, it is a straightforward, simple process where I upload the number of hours I have done. This is then approved by the HR department …
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Time Savings

I guess it is easy to just upload the documents you have to prove that you need a reimbursement instead of printing it and presenting it in paper.
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Time Savings

Photo copies are accepted, no additional checking by the user, or separate reporting for mileage. Claims approval fast and efficient.
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Time Savings

Saves time for accounting department by automatically importing the credit card statements. This also speeds up our end so we don't have to pass invoices around to different people.
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Time Savings

I have used it to get reimbursed for personal development tools, such as courses, that helped me get promoted into a different department. In addition, I've also used webexpenses for the purposes of teambuilding activities, by organizing barbecue summer nights, for which the company allowed me to …
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Time Savings

It has saved me printing and manually writing out my claims. Reducing paper waste and helping to keep the business carbon neutral.
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Time Savings

I have used it to manage my own internal expenses, but have not used it to automate many processes. I have only used it for a very manual process because I am an individual contributor and am not managing any expenses, team members, or items that are expensed other than my own.
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Time Savings

The customisable export is useful for businesses as it can be tailored to individual needs. Some fields are not exportable which seems strange. As mentioned before it can be buggy. People often complain to me they can't see fields or their input disappears. Some issues are down to users not being …
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Time Savings

Webexpenses has allowed all staff to have a reduction in time submitting claims and the managers have more time due to the ease approvals are managed. Scanning and reading of receipts works well
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Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
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Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …
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Time Savings

Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly …
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Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice. I have also had to use expense claims for cpd course booking for staff, staff treats and company essentials such as stationary etc....
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Time Savings

Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (50)
    8.6
    86%
  • Customizable Approval Policies (39)
    8.5
    85%
  • Duplicate Bill Detection (38)
    8.5
    85%
  • Employee Expense Reporting (60)
    8.3
    83%

Reviewer Pros & Cons

View all pros & cons
Verified User
Consultant in Information Technology
Information Technology & Services Company, 51-200 employees
Verified User
Project Manager in Engineering
Marketing & Advertising Company, 1001-5000 employees
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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.1
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.1
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of The Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of Mileage tracking with Webexpenses.Screenshot of A display of expense-related spend, reported and tracked with customisable reports.Screenshot of The mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews and Ratings

(1160)

Attribute Ratings

Reviews

(1-25 of 722)
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April 29, 2024

Simply Simple

Verified User
Project Manager in Engineering
Marketing & Advertising Company, 1001-5000 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Well suited for any business that has staff who are in control of their time and day to day tasks which require expenditure. Also a very good way to track expenses and pick up on trends or areas where money could be saved. Maybe not so useful for small organisations or the self employed.
April 24, 2024

Easy to use and speeds up expenses claims

Verified User
Consultant in Other
Staffing & Recruiting Company, 1001-5000 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Good for companies that need to claim expenses. Especially useful for companies that need to claim mileage and track why people are submitting claims. We are often visiting clients, claiming back travel expenses, and putting through any marketing or meeting expenses. This makes it really simple and easy to claim everything back and track it all in one place.
April 23, 2024

Very clean and efficient to use. Easy to track current and historic claims

Verified User
Engineer in Information Technology
Information Technology & Services Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
This review is based off of using the app for around 6 months now. The claims are simple to submit and the feature to get the approval from line manager is excellent. With updates throughout the full process you can see what stage your claim is at and when it is due to be paid.
April 22, 2024

Simple and Effective Claims Management

Verified User
Employee in Information Technology
Insurance Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
As an employee, I use Webexpenses to quickly submit receipts and claims for any purchases I've made which I can claim back [such as] travel, training courses, and other miscellaneous costs for online products and services. Our finance team can quickly review and approve these [expenses] ensuring employees get paid back quickly.
When commuting to the office in my own vehicle, I find the map feature of the platform to be very handy, as it allows you to select a start and end of the journey, and automatically calculates the mileage you are owed. This is much faster and more accurate than other expense systems I have used, where the amounts are estimates.
April 22, 2024

great product

Verified User
Employee in Other
Hospital & Health Care Company, 10,001+ employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Webexpenses is very easy to use, it is super user friendly and can be accessible from mobile phones, iPads and laptops. The only issue is you can only remain logged into one device at a time. The process is simple to understand and all data is stored so it is easy to refer back to things when needed.
April 22, 2024

Easy to use

Verified User
Consultant in Finance and Accounting
Financial Services Company, 1001-5000 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
The scenario I have is to claim expenses. I haven't used it for other things yet. I think it is quite quick to do and is friendly for new users since it is easy to follow the logic of where the options are.
April 22, 2024

First impressions

JM
Javier Roberto Morales Estrada
Customer Support Associate
Wise (Financial Services, 1001-5000 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
It's well suited for big companies where it's difficult to keep track of every single expense in a manual way. Makes it cheaper and requires fewer accountants. Not the best for self-employed people, since the service might be redundant for them. In addition, the services provided by webexpenses make organizing team building events a feasible possibility from the employees' perspective, allowing for more genuine connections to be created by the employees themselves without having to rely on their own wallets.
April 18, 2024

Better than nothing but still a flawed system.

Verified User
Director in Sales
Business Supplies & Equipment Company, 501-1000 employees
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
I have used other expense systems that are more user friendly. The fact that you can not use a single receipt more than once causes problems, particularly with petrol expenses when a receipt needs to be uploaded multiple times as they are removed as you use it. Its a very clunky system and I have lost some of my inputting because it is difficult to use and not user friendly.
April 17, 2024

"does what it say on the Tin"

Verified User
Engineer in Engineering
Telecommunications Company, 1001-5000 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Webexpenses is helpful in an organization where team members are traveling to places at the same time. Employees feel confident that it will be an easy process to submit any [work-related] expenses. It is smart enough and works well when there are many approvers and chains. With more improvements around scanning, I believe it can be a very convenient tool for companies to have.
April 17, 2024

Not bad for the price

Verified User
Employee in Finance and Accounting
Publishing Company, 501-1000 employees
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
The system can be customizable - to a point. The system is used by non Finance minded individuals so need try and simplify things for them as much as possible. There are good features such as uploading receipts early, however this depends on users being organized which unfortunately is not usually the case. But there are good features.
April 16, 2024

Improves efficiency and productivity by automating your expense process

NI
Niz Islam
Service Delivery Team Leader
Origin Housing (Non-profit Organization Management, 201-500 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Webexpenses is great if you are currently manually entering you claims on to a spreadsheet (which isn't a very good use of an employee's time) as the process of importing your credit cards statement into Webexpenses is very simple. Also sending to your manager for them to sign by only entering their name in the signature field of the spreadsheet isn't very secure secure whereas Webexpenses automatically sends the claim to your manager and only they can approve via their own account.
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