Benchmark Estimating Software vs. WorkflowMax

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Benchmark Estimating Software
Score 10.0 out of 10
N/A
Benchmark Estimating in Redfern offers an Estimating Software package that aims to streamline and simplify estimating processes, and improve the consistency and accuracy of pricing. It is used globally for project types including Asphalt, Civil Construction, Construction, Facilities Maintenance, Landscaping, Manufacturing, Mining, Road, Water & Sewer, by private enterprise, public authorities and small to medium businesses.N/A
WorkflowMax
Score 9.0 out of 10
Small Businesses (1-50 employees)
WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.
$20
per month
Pricing
Benchmark Estimating SoftwareWorkflowMax
Editions & Modules
No answers on this topic
Standard
$20
per month
Premium
$70
per month
Offerings
Pricing Offerings
Benchmark Estimating SoftwareWorkflowMax
Free Trial
NoYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
YesNo
Entry-level Setup FeeOptionalNo setup fee
Additional Details
More Pricing Information
Community Pulse
Benchmark Estimating SoftwareWorkflowMax
Top Pros
Top Cons
Features
Benchmark Estimating SoftwareWorkflowMax
Construction Project & Field Management
Comparison of Construction Project & Field Management features of Product A and Product B
Benchmark Estimating Software
6.5
2 Ratings
13% below category average
WorkflowMax
-
Ratings
Mobile app6.52 Ratings00 Ratings
Estimating
Comparison of Estimating features of Product A and Product B
Benchmark Estimating Software
8.6
2 Ratings
5% above category average
WorkflowMax
-
Ratings
Takeoff tools7.01 Ratings00 Ratings
Job costing7.52 Ratings00 Ratings
Cost databases9.52 Ratings00 Ratings
Cost calculator9.52 Ratings00 Ratings
Bid creation9.52 Ratings00 Ratings
Project Management
Comparison of Project Management features of Product A and Product B
Benchmark Estimating Software
-
Ratings
WorkflowMax
9.3
27 Ratings
22% above category average
Task Management00 Ratings9.525 Ratings
Resource Management00 Ratings9.56 Ratings
Gantt Charts00 Ratings9.23 Ratings
Scheduling00 Ratings9.419 Ratings
Workflow Automation00 Ratings9.54 Ratings
Team Collaboration00 Ratings9.519 Ratings
Support for Agile Methodology00 Ratings8.93 Ratings
Support for Waterfall Methodology00 Ratings9.23 Ratings
Document Management00 Ratings9.219 Ratings
Email integration00 Ratings9.44 Ratings
Mobile Access00 Ratings9.221 Ratings
Timesheet Tracking00 Ratings9.624 Ratings
Change request and Case Management00 Ratings9.111 Ratings
Budget and Expense Management00 Ratings9.418 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
Benchmark Estimating Software
-
Ratings
WorkflowMax
9.5
27 Ratings
25% above category average
Quotes/estimates00 Ratings9.723 Ratings
Invoicing00 Ratings9.527 Ratings
Project & financial reporting00 Ratings9.722 Ratings
Integration with accounting software00 Ratings9.227 Ratings
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Benchmark Estimating SoftwareWorkflowMax
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User Ratings
Benchmark Estimating SoftwareWorkflowMax
Likelihood to Recommend
10.0
(2 ratings)
8.8
(28 ratings)
Likelihood to Renew
9.0
(1 ratings)
9.0
(1 ratings)
Usability
-
(0 ratings)
9.0
(2 ratings)
Support Rating
9.5
(2 ratings)
7.0
(2 ratings)
Implementation Rating
-
(0 ratings)
9.1
(1 ratings)
User Testimonials
Benchmark Estimating SoftwareWorkflowMax
Likelihood to Recommend
Benchmark Global Pty Ltd
I have used it for bulk earthworks, for roadworks, stormwater drainage, sewer reticulation, water reticulation, and associated works. It's easy to use a process called subcontractor manager to get multiple sub-contractor prices into your estimate for quick comparison, then pick the one that you really want to use in the estimate. It also has a process called auto allocation which can almost fully automate your estimating process, bringing in Items from the library that match the items in your bid. Haven't found a scenario that it's less appropriate, it all comes down to how detailed you set up your initial item library and resource library.
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Xero
WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
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Pros
Benchmark Global Pty Ltd
  • Progress Claims
  • Standard quotes
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Xero
  • You can customize the notifications and this has helped us enormously to schedule dates that we overlooked. Also the templates are customizable which gives the company its own branding on its reports.
  • It is integrated with the Xero platform which makes it very useful to streamline the processes of billing, accounts payable, accounts receivable, petty cash flow and all the accounting and administrative area.
  • It also has a very complete mobile version, where we can be present and monitor the progress of projects in real time, no matter where we are.
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Cons
Benchmark Global Pty Ltd
  • I haven't found anything yet. Benchmark is constantly evolving and adding new processes, I believe it keeps up to date with what it's users want.
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Xero
  • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
  • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
  • No search function to find a specific job, you have to scroll through all jobs allocated to you.
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Likelihood to Renew
Benchmark Global Pty Ltd
No answers on this topic
Xero
Because we can't imagine being without it!
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Usability
Benchmark Global Pty Ltd
No answers on this topic
Xero
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
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Support Rating
Benchmark Global Pty Ltd
The support guys were always helping and sorted out issues we had very quickly.
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Xero
The support team are excellent. The only downside is that you can't phone them!
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Implementation Rating
Benchmark Global Pty Ltd
No answers on this topic
Xero
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks? What are you going to give clients i.e. how will your proposals and invoices look?
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Alternatives Considered
Benchmark Global Pty Ltd
I have always found that Benchmark allows for a more rapid compilation of the estimate through the library system. It can also allow for easy duplication of an estimate for a second stage etc, using the original rates in the resources, or at a click of a button, reverting to updated resources from the library. I have found that other systems rely on a great number of spreadsheet type operations that can easily be changed in the estimate and can lead to errors if copied to another estimate.
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Xero
WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we needed and they had a no refund policy!
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Return on Investment
Benchmark Global Pty Ltd
  • Benchmark has created standardisation in quotes and tenders.
  • Created standard progress claims.
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Xero
  • Max enables Loan Assistant to invoice very quickly and easily and integration with Xero for card payments brings our cashflow forward.
  • Max enables the Loan Assistant team to manage their workflow in an efficient and productive way. The team all work from home. It is the centre of our Loan Assistant universe.
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ScreenShots

Benchmark Estimating Software Screenshots

Screenshot of Marketing DashboardScreenshot of Project BrowserScreenshot of Takeoff Sheet Template

WorkflowMax Screenshots

Screenshot of WorkflowMax Quoting SoftwareScreenshot of WorkflowMax CRM SoftwareScreenshot of WorkflowMax Project Management SoftwareScreenshot of WorkflowMax Mobile SiteScreenshot of Job Costing | WorkflowMaxScreenshot of Powerful Custom Reporting | WorkflowMax