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    Overview
    ProductRatingMost Used ByProduct SummaryStarting Price

    WorkflowMax

    Score8 out of 10
    Small Businesses (1-50 employees)
    WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.

    $20

    per month

    Pricing
    WorkflowMax
    Editions & Modules
    Standard
    $20
    per month
    Standard
    $35
    per month
    Premium
    $70
    per month
    Offerings
    Pricing Offerings
    WorkflowMax
    Free Trial
    Yes
    Free/Freemium Version
    No
    Premium Consulting/Integration Services
    No
    Entry-level Setup FeeNo setup fee
    Additional Details—
    More Pricing Information
    Community Pulse
    WorkflowMax
    Considered Both Products
    WorkflowMax
    Chose WorkflowMax
    It was overwhelming to configure ConnectWise Manage and was pricey compared to WorkflowMax, which was well embraced by all our employees.
    Incentivized
    Chose WorkflowMax
    I think workflowmax does a little more than Thomson Reuters workflow because they have the additional feature of employee tracking for payroll use. Thomson Reuters does a good job at getting a project from start to finish, but workflowmax gives better reports and allows more …
    Incentivized
    Chose WorkflowMax
    Loan Assistant is a virtual business, entirely operated in the cloud. We do not have an office. Team members are located in diverse locations such as Munich, Canada and Sri Lanka as well as various locations in Australia. WorkflowMax is what ties us together. The fact that the …
    Incentivized
    Chose WorkflowMax
    I'm not sure if it was by Ascentis or not, and it may have been an old version, but we used a program called Timekeeper. It was very outdated, difficult to use, and didn't provide easily producible reports. WorkflowMax is infinitely better to use for our business.
    Incentivized
    Chose WorkflowMax
    I made comparisons with two Legal Practice Management systems, InfinityLaw and OneLaw. These systems were more expensive and had functionality/modules which we did not require. I am experienced with WorkflowMax so that was a key factor, along with pricing. I also felt it was …
    Incentivized
    Chose WorkflowMax
    It's been so many years now I don't remember. I haven't needed to look anywhere else. I'm happy with WorkflowMax.
    Incentivized
    Chose WorkflowMax
    Not as easily configured for the architecture and design field.
    Incentivized
    Chose WorkflowMax
    Excellent
    Incentivized
    Chose WorkflowMax
    I chose WorkflowMax because it seamlessly integrated with my accounting system Xero
    Incentivized
    Chose WorkflowMax
    We trialled a bespoke system - [it was] too clunky.
    Incentivized
    Chose WorkflowMax
    We tried a couple of solutions before settling on WorkflowMax, we chose WorkflowMax for as it did what we needed without being over complicated.

    Incentivized
    Chose WorkflowMax
    WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we …
    Incentivized
    Chose WorkflowMax
    WorkflowMax was the first program I evaluated and it suited our business from the word go. There was no need to look elsewhere.
    Incentivized
    Chose WorkflowMax
    ArchiOffice is clunky by comparison and quite regimented in what you can do or not. WorkflowMax offers quite a high degree of flexibility by comparison. Neither offers perfect graphics for invoice presentation (yet) whereas WorkflowMax's is quite acceptable or presentable. AO …
    Incentivized
    Chose WorkflowMax
    I didn't get an option in the menu above for JobBag which was the previous system we used. My IT/production manager heard of WorkflowMax and invited the team to do a presentation. JobBag was not fulfilling our needs and we also wanted to move to a cloud-based system which could …
    Incentivized
    Chose WorkflowMax
    I have only used Synergy and whilst this is good, the cost of Synergy was far too great for my practice.
    Incentivized
    Chose WorkflowMax
    We trialed several time tracking options, WorkflowMax won as it was the most feature rich, allowed us to take up additional users as our business grew and plugs directly into Xero, allowing for a reduction in number of hours spent in the land of accounting.
    Incentivized
    Chose WorkflowMax
    The previous programs I used are not listed. But having had to use two different programs to store client data and one for doing the quoting and invoicing was very time consuming. Client details and job details needed to be recorded in both programs, so multiple entries of data …
    Incentivized
    Chose WorkflowMax
    In terms of CRM I always found Capsule to be clunky and difficult to use. WorkflowMax makes it easy for me to gather all the relevant info about our clients in one place with the document manager and also the custom fields that we can add in. I have been able to analyse where …
    Incentivized
    Chose WorkflowMax
    Better all round
    Incentivized
    Chose WorkflowMax
    More comprehensive than both of the above - better reporting, more flexible, better customisation.
    Incentivized
    Chose WorkflowMax
    XERO integration is great. I haven't used another job management system
    Key User Insights
    Would buy again
    No answers on this topic
    Delivers good value for the price
    No answers on this topic
    Happy with the feature set
    No answers on this topic
    Lived up to sales and marketing promises
    No answers on this topic
    Implementation went as expected
    No answers on this topic
    Best Alternatives
    WorkflowMax
    Small Businesses
    Autotask PSA
    Score7.7 out of 10
    Medium-sized Companies
    Workday Professional Services Automation
    Score8.2 out of 10
    Enterprises
    Planview AdaptiveWork
    Score8.9 out of 10
    All AlternativesView all alternatives
    User Ratings
    WorkflowMax
    Likelihood to Recommend
    8.8
    (28 ratings)
    Likelihood to Renew
    9.0
    (1 ratings)
    Usability
    9.0
    (2 ratings)
    Support Rating
    7.0
    (2 ratings)
    Implementation Rating
    9.1
    (1 ratings)
    User Testimonials
    WorkflowMax
    Likelihood to Recommend
    WorkflowMax
    WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
    Incentivized
    Read full review
    Pros
    WorkflowMax
    • You can customize the notifications and this has helped us enormously to schedule dates that we overlooked. Also the templates are customizable which gives the company its own branding on its reports.
    • It is integrated with the Xero platform which makes it very useful to streamline the processes of billing, accounts payable, accounts receivable, petty cash flow and all the accounting and administrative area.
    • It also has a very complete mobile version, where we can be present and monitor the progress of projects in real time, no matter where we are.
    Incentivized
    Read full review
    Cons
    WorkflowMax
    • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
    • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
    • No search function to find a specific job, you have to scroll through all jobs allocated to you.
    Incentivized
    Read full review
    Likelihood to Renew
    WorkflowMax
    Because we can't imagine being without it!
    Incentivized
    Read full review
    Usability
    WorkflowMax
    It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
    Incentivized
    Read full review
    Support Rating
    WorkflowMax
    The support team are excellent. The only downside is that you can't phone them!
    Incentivized
    Read full review
    Implementation Rating
    WorkflowMax
    Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks? What are you going to give clients i.e. how will your proposals and invoices look?
    Incentivized
    Read full review
    Alternatives Considered
    WorkflowMax
    WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we needed and they had a no refund policy!
    Incentivized
    Read full review
    Return on Investment
    WorkflowMax
    • Max enables Loan Assistant to invoice very quickly and easily and integration with Xero for card payments brings our cashflow forward.
    • Max enables the Loan Assistant team to manage their workflow in an efficient and productive way. The team all work from home. It is the centre of our Loan Assistant universe.
    Incentivized
    Read full review
    ScreenShots

    WorkflowMax Screenshots

    Screenshot of WorkflowMax Quoting SoftwareScreenshot of WorkflowMax CRM SoftwareScreenshot of WorkflowMax Project Management SoftwareScreenshot of WorkflowMax Mobile SiteScreenshot of Job Costing | WorkflowMaxScreenshot of Powerful Custom Reporting | WorkflowMax