Kanban Tool vs. Workflowy

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Kanban Tool
Score 8.6 out of 10
N/A
Kanban Tool is a visual project management application based on Kanban that helps companies visualize workflow, track project progress, analyze and improve business processes. Some key features include: time tracking and time reports, real-time collaboration and Kaban analytics.
$6
per month per user
Workflowy
Score 9.6 out of 10
N/A
Workflowy is a note-taking and organizational tool designed to help users manage their tasks, notes, and projects. Its simplicity and features make it a choice for individuals and teams looking to streamline their workflow. Infinite Nesting Structure: Workflowy allows users to create lists within lists to an infinite degree, enabling a detailed and structured way to organize information Global Search: Its search function is used to search through all their…
$8.99
per month per user
Pricing
Kanban ToolWorkflowy
Editions & Modules
Kanban Tool Team
$6
per month per user
Kanban Tool Enterprise
$11
per month per user
Kanban Tool On-Site Team
$720
per year per 10-user pack
Kanban Tool On-Site Enterprise
$1,320
per year per 10-user pack
Workflowy basic
$0
per user
Workflowy pro - Monthly
$8.99
per month per user
Workflowy pro - Yearly
$83.88
per year per user
Offerings
Pricing Offerings
Kanban ToolWorkflowy
Free Trial
YesYes
Free/Freemium Version
YesYes
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
Kanban ToolWorkflowy
Features
Kanban ToolWorkflowy
Project Management
Comparison of Project Management features of Product A and Product B
Kanban Tool
6.4
13 Ratings
19% below category average
Workflowy
8.0
2 Ratings
4% above category average
Task Management8.613 Ratings8.82 Ratings
Resource Management6.48 Ratings00 Ratings
Gantt Charts1.03 Ratings00 Ratings
Scheduling6.711 Ratings00 Ratings
Workflow Automation7.611 Ratings00 Ratings
Team Collaboration6.713 Ratings00 Ratings
Support for Agile Methodology7.311 Ratings00 Ratings
Support for Waterfall Methodology3.96 Ratings00 Ratings
Document Management6.79 Ratings00 Ratings
Email integration7.39 Ratings00 Ratings
Mobile Access8.610 Ratings6.12 Ratings
Timesheet Tracking8.06 Ratings00 Ratings
Change request and Case Management8.28 Ratings00 Ratings
Budget and Expense Management3.04 Ratings00 Ratings
Search00 Ratings9.02 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
Kanban Tool
5.7
6 Ratings
30% below category average
Workflowy
-
Ratings
Quotes/estimates5.55 Ratings00 Ratings
Invoicing5.55 Ratings00 Ratings
Project & financial reporting3.04 Ratings00 Ratings
Integration with accounting software9.01 Ratings00 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
Kanban Tool
-
Ratings
Workflowy
6.4
2 Ratings
22% below category average
Video files00 Ratings5.72 Ratings
Audio files00 Ratings5.01 Ratings
Document collaboration00 Ratings6.82 Ratings
Access control00 Ratings6.42 Ratings
Device sync00 Ratings8.12 Ratings
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Kanban ToolWorkflowy
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User Ratings
Kanban ToolWorkflowy
Likelihood to Recommend
8.6
(13 ratings)
9.5
(3 ratings)
Likelihood to Renew
9.1
(2 ratings)
-
(0 ratings)
Usability
9.1
(6 ratings)
8.9
(3 ratings)
Support Rating
8.3
(4 ratings)
-
(0 ratings)
Implementation Rating
8.2
(1 ratings)
-
(0 ratings)
User Testimonials
Kanban ToolWorkflowy
Likelihood to Recommend
Shore Labs
Kanban is well suited for a fast-paced working environment for larger teams who want continuous communication with users. Kanban is good for rapid development and daily meetings for updates and statuses. Kanban is less suited for smaller teams or groups who don't require collaboration and constant communication with involved users. Kanban is time-consuming and it takes additional effort outside of your regular work to maintain and manage the tool.
Read full review
Workflowy
For my money, it is best to use Workflowy for all areas of focus in my daily life. When I start to separate information, notes, convo's that's when I run into trouble. By using Workflowy for everything, I keep my sanity and my effectiveness. I cannot think of any environment where the Workflowy app would not work out extremely well!
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Pros
Shore Labs
  • It provides a good basic overview of where tasks are on a timeline (particularly helpful for a pull-based approach).
  • It provides a good collaborative space to have multiple folks commenting on multiple tasks.
  • It does a good job of managing very basic visual elements of an agile development cycle.
Read full review
Workflowy
  • searching
  • storing information
  • organizing information
Read full review
Cons
Shore Labs
  • Kanban does not show the task or story clearly. You have to open the project separately to view the details of the project.
  • Kanban gives a higher level project management view but it lacks customization and personal settings features.
  • I would like to see Kanban provide mobile access to their tool, data, and board. This would be very useful for all companies and provide an increase in efficiency and productivity.
Read full review
Workflowy
  • Insert a more affordable Tier between Pro and Free
  • Provide the capability to add separate files for different projects and areas of focus
Read full review
Likelihood to Renew
Shore Labs
We are more likely than not to renew our use of Kanban. Even with its limits, it still is a good product that fulfills our needs.
Read full review
Workflowy
No answers on this topic
Usability
Shore Labs
The integration with Teams is well suited. This works wonderful for my
company. Our team can easily prioritize tasks based on their importance.
It help our team identify and reduce inefficiencies in workflow. With
great visibility in data our team can make informed decisions. Ensuring
clear accountability and responsibility of team members
Read full review
Workflowy
I now have 12+ years of notes stored in Workflowy - everything from song lyrics to book outlines to classroom notes. It makes it VERY easy to find, VERY easy to sort, and VERY easy to organize.
Read full review
Support Rating
Shore Labs
This is the best tool I had a chance to work with- since I started to use it I saved a lot of time and I made my work go smoothly.
Read full review
Workflowy
No answers on this topic
Alternatives Considered
Shore Labs
We've only tried JIRA Agile and KanbanFlow before. Kanban Tool was the one that our team actually liked and enjoyed working with. Also - it's been much easier to get started with and to understand than some of the other two (JIRA in particular). Although JIRA has many more features that we would have possibly used, the user feedback on it was so poor we were afraid that the negativity would create time wasted and less "job satisfaction" amongst the team.
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Workflowy
Workflowy seems to have less constraints than those other products. It is easier to use and more versatile.
Read full review
Return on Investment
Shore Labs
  • Better communication and organization of ongoing projects.
  • We are a very small team, with many areas to work on. Having everything in one system gives us a lot of visibility.
  • Greatly reduced costs from using other tools that were much more expensive.
Read full review
Workflowy
  • I estimate that Workflowy easily saves me 1.5 - 2 hours each day in streamlined productivity. That calculates, for my organization approximaely $500.00 a month!
Read full review
ScreenShots

Kanban Tool Screenshots

Screenshot of Visual project management tool - Kanban board from Kanban Tool.Screenshot of The collection of Power-Ups form Kanban ToolScreenshot of Kanban Tool board example, with My Work widget, Recurring and Postponed Tasks visible in the side panel. User's own background selected.Screenshot of Kanban Tool  board example. Default light theme applied.Screenshot of Kanban Tool - an open card view, with comments in the side panel. The choice of what fields show on cards is with the user.Screenshot of Kanban Tool's free Power-Ups  for user's own activation.

Workflowy Screenshots

Screenshot of a kanban board in Workflowy, used to organize files and images.Screenshot of the interface to draft complex documents and artistic works while keeping everything organized.Screenshot of Workflowy's task management interface, where boards boards and lists can be managed and combined.Screenshot of item highlighting, with search by highlight color.Screenshot of tags, used to find anything in an account, no matter where it is.