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Microsoft Access vs. Microsoft Office 2016 (discontinued)

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    Overview
    ProductRatingMost Used ByProduct SummaryStarting Price

    Microsoft Access

    Score7.5 out of 10
    N/AMicrosoft Access is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools.

    $139.99

    per PC

    Microsoft Office 2016 (discontinued)

    Score8.6 out of 10
    N/AMicrosoft Office 2016 is the familiar suite of Office products including applications such as Word, Excel, and PowerPoint for use on a single PC or Mac. The 2016 is no longer available for sale from Microsoft, and support is at an end since 2020.N/A
    Pricing
    Microsoft AccessMicrosoft Office 2016 (discontinued)
    Editions & Modules
    Microsoft Access
    $139.99
    per PC
    No answers on this topic
    Offerings
    Pricing Offerings
    Microsoft AccessMicrosoft Office 2016 (discontinued)
    Free Trial
    NoNo
    Free/Freemium Version
    NoNo
    Premium Consulting/Integration Services
    NoNo
    Entry-level Setup FeeNo setup feeNo setup fee
    Additional Details——
    More Pricing Information
    Community Pulse
    Microsoft AccessMicrosoft Office 2016 (discontinued)
    Considered Both Products
    Microsoft
    Chose Microsoft Access
    Microsoft Access is used independently of Microsoft's Office suite (also in use) at our company - the usual applications: Word, Excel, Outlook, etc. and does not really overlap. Microsoft Access was selected as a simple, functional inventory database based on ease of data …
    Incentivized
    Chose Microsoft Access
    Crystal is easier for report writing, but isn't a database solution. Salesforce is lovely, but much more expensive than an old copy of Microsoft Office. For a small budget, [Microsoft] Access was really the only viable option. I only wish it was easier to write complex reports.
    Incentivized
    Chose Microsoft Access
    Unlike enterprise-level databases, MS Access doesn't require setting up a complex server environment with user security schemes. It's an excellent tool for small scale databases where purchasing and setting up a product like MS SQL Server could be an overkill. Unlike …
    Incentivized
    Chose Microsoft Access
    Access is comparable to other database programs.
    Incentivized
    Chose Microsoft Access
    This product is a great way to help starters with database building and query building. It allows for the understanding of how the inner workings of a database go and its processes from the back side at an elementary basis. This does sacrifice the power that this product can do …
    Incentivized
    Chose Microsoft Access
    We use a variety of Microsoft Office and Microsoft 365 systems. What is great about using a common brand or vendor is that there is extreme ease in transferring information from one product to another. Also, the overall function and navigation of the systems are very similar …
    Incentivized
    Chose Microsoft Access
    I used Oracle for course scheduling and management. I found it very slow, cumbersome and required many more bodies to manage the data "behind the scenes". Generating reports was slow and the reports were often not ready for a 24 hour period. The majority of the times the …
    Incentivized
    Discontinued Products
    Chose Microsoft Office 2016 (discontinued)
    Not as robust and feature filled as office 2016. Also missing a mail client like outlook that can be integrated with exchange. have not used any further applications besides this.
    Incentivized
    Key User Insights
    Would buy again
    97%
    Would buy again
    29 Answers
    93%
    Would buy again
    50 Answers
    Delivers good value for the price
    97%
    Delivers good value for the price
    29 Answers
    94%
    Delivers good value for the price
    47 Answers
    Happy with the feature set
    93%
    Happy with the feature set
    28 Answers
    96%
    Happy with the feature set
    52 Answers
    Lived up to sales and marketing promises
    86%
    Lived up to sales and marketing promises
    19 Answers
    98%
    Lived up to sales and marketing promises
    40 Answers
    Implementation went as expected
    91%
    Implementation went as expected
    21 Answers
    98%
    Implementation went as expected
    41 Answers
    Features
    Microsoft AccessMicrosoft Office 2016 (discontinued)
    Relational Databases
    Comparison of Relational Databases features of Microsoft Access and Microsoft Office 2016 (discontinued)
    Feature
    Microsoft Access
    7.7
    3 Ratings
    5% below category average
    Microsoft Office 2016 (discontinued)
    -
    Ratings
    ACID compliance7.02 Ratings00 Ratings
    Database monitoring8.02 Ratings00 Ratings
    Database locking8.03 Ratings00 Ratings
    Encryption7.02 Ratings00 Ratings
    Disaster recovery7.73 Ratings00 Ratings
    Flexible deployment8.02 Ratings00 Ratings
    Multiple datatypes8.03 Ratings00 Ratings
    Best Alternatives
    Microsoft AccessMicrosoft Office 2016 (discontinued)
    Small Businesses
    Amazon RDS
    Score8.1 out of 10
    Google Workspace
    Score9.1 out of 10
    Medium-sized Companies
    SingleStore
    Score8.2 out of 10
    Google Workspace
    Score9.1 out of 10
    Enterprises
    SAP IQ
    Score5.4 out of 10
    Microsoft 365 Business Premium
    Score9 out of 10
    All AlternativesView all alternativesView all alternatives
    User Ratings
    Microsoft AccessMicrosoft Office 2016 (discontinued)
    Likelihood to Recommend
    7.4
    (102 ratings)
    7.5
    (64 ratings)
    Likelihood to Renew
    10.0
    (15 ratings)
    5.0
    (3 ratings)
    Usability
    7.6
    (8 ratings)
    7.0
    (3 ratings)
    Availability
    8.0
    (1 ratings)
    -
    (0 ratings)
    Support Rating
    6.4
    (5 ratings)
    8.0
    (45 ratings)
    Implementation Rating
    10.0
    (1 ratings)
    -
    (0 ratings)
    Ease of integration
    8.0
    (1 ratings)
    -
    (0 ratings)
    Product Scalability
    5.0
    (1 ratings)
    -
    (0 ratings)
    User Testimonials
    Microsoft AccessMicrosoft Office 2016 (discontinued)
    Likelihood to Recommend
    Microsoft
    As a Material Purchasing/Planning/inventory tracking application, Microsoft Access serves its purpose well. It's presentation is clean, data entry is simple and the ability to customize search fields is welcome. It does, however, come with some caveats; namely, when setting search filters and the need arises to back up a step or two, with Microsoft Access you have to reset, or "clear all", adding extra steps/time to a query.
    Incentivized
    Read full review
    Discontinued Products
    I'd recommend [Microsoft] Office2016 for any business that has more than a couple of users, as the software is very scalable from just a small business to a large enterprise corporation. I don't know of any case where it might not be appropriate, as even home users and students use the software suite as well.
    Incentivized
    Read full review
    Pros
    Microsoft
    • Very easy to create entity-relationship diagrams for various tables and designing mock layouts.
    • Really easy to navigate as it hold[s] the classic Microsoft UI. Another good thing is that it comes with the complete MS Office Suite.
    • It is really fast when joining multiple tables no matter what type of join.
    • Works on pretty much same SQL scripts so no need to learn a new language!
    Incentivized
    Read full review
    Discontinued Products
    • Data manipulation. Excel takes the raw data we receive and allows us to digest it in ways that are useful to our business processes.
    • Communication. Outlook serves as our primary means of communication and setting up appointments.
    • Documentation. Word is the default standard when it comes to using a word processor and we are no different in this regard. Nearly every user has to use the application on a regular basis in order to accomplish their work.
    Incentivized
    Read full review
    Cons
    Microsoft
    • Microsoft Access has not really changed at all for several years. It might be nice to see some upgrades and changes.
    • The help info is often not helpful. Need more tutorials for Microsoft Access to show how to do specific things.
    • Be careful naming objects such as tables, forms, etc. Names that are too long can get cut off in dialog boxes to choose a table, form, report, etc. So, I wish they would have resizable dialog boxes to allow you to see objects with long names.
    • I wish it could show me objects that are not in use in the database for current queries, tables, reports, forms, and macros. That way unused objects can be deleted without worrying about losing a report or query because you deleted the underlying object.
    Incentivized
    Read full review
    Discontinued Products
    • Office 2016 professional edition can be priced for a single user license, it would be nice to see a drop in the pricing.
    • Office 2016 home edition is a better price but does not include outlook 2016, so it is not a good fit for the workplace environments.
    • Office 2016 can run slowly on older systems, so you need to make sure you have a machine that is 4 years old or less for it to run smoothly.
    Incentivized
    Read full review
    Likelihood to Renew
    Microsoft
    I and the rest of my team will renew our Microsoft Access in the future because we use and maintain many different applications and databases created using Microsoft Access so we will need to maintain them in the future. Additionally, it is a standard at our place of work so it is at $0 cost to us to use. Another reason for renewing Microsoft Access is that we just don' t have the resources needed to extend into a network of users so we need to remain a single-desktop application at this time.
    Read full review
    Discontinued Products
    We believe that office 2016 offers the best value when it comes to features included out of the box. The software is used in its entirety by our organization and is easily supported by our staff of IT technicians. Users find this software to be easy to learn and easy to use with minimal learning curve.
    Incentivized
    Read full review
    Usability
    Microsoft
    Microsoft Access is easy to use. It is compatible with spreadsheets. It is a very good data management tool. There is scope to save a large amount of data in one place. For using this database, one does not need much training, can be shared among multiple users. This database has to sort and filtering features which seem to be very useful.
    Incentivized
    Read full review
    Discontinued Products
    It's fairly easy to use, but the automatic formatting or capturing of formatting when pasting is wonky - especially when there are outlines or other bullets/numbered lists. Fixing and sizing up tables can be annoying, and there are sometimes formatting issues that we just absolutely cannot fix for some reason
    Incentivized
    Read full review
    Reliability and Availability
    Microsoft
    I don't think the program has ever failed me. It is one of those programs where there is always a solution if you know where to look.
    Incentivized
    Read full review
    Discontinued Products
    No answers on this topic
    Support Rating
    Microsoft
    While I have never contacted Microsoft directly for product support, for some reason there's a real prejudice against MS Access among most IT support professionals. They are usually discouraging when it comes to using MS Access. Most of this is due to their lack of understanding of MS Access and how it can improve one's productivity. If Microsoft invested more resources towards enhancing and promoting the use of MS Access then maybe things would be different.
    Incentivized
    Read full review
    Discontinued Products
    I am an MS feedback hub participant and they certainly don't pay enough attention to several bugs several people raise it in the portal. For the enterprise, it seems to me based on my prior experience that yes, they have a dedicated team to support operations. For mid to small companies or single users, it has been a struggle. So, you are pretty much with MS Blogs and others.
    Incentivized
    Read full review
    Implementation Rating
    Microsoft
    there is no key idea, since it is easy to implement Microsoft Access
    Read full review
    Discontinued Products
    No answers on this topic
    Alternatives Considered
    Microsoft
    Excel is a fantastic - robust application that can do so much so easily. Its easy to train and understand. However - excel does not provide a reporting function and that is typically where we will suggest a move to [Microsoft] Access. [Microsoft] Access requires a little more knowledge of data manipulation.
    Incentivized
    Read full review
    Discontinued Products
    We use Microsoft Office 2016 because at the time it was the best tool for us, but now with full attention to cloud products, we may be thinking of migrating our solution to a cloud service.
    Incentivized
    Read full review
    Return on Investment
    Microsoft
    • Not having to recreate queries or reports every time you want to use them.
    • Once an item is created and saved as part of the database, you save manpower by not having to recreate them.
    • ROI from a usability standpoint is great. Solid product with great functionality that requires low maintenance usually.
    Incentivized
    Read full review
    Discontinued Products
    • Microsoft Office 2016 saves me a lot of time daily. I have functions and macros set up that calculate and show me a lot of things just from a couple of my inputs. This would take full days sometimes if not for that.
    • Apart from time, it saves me money, I manage data in Excel, I don't have to buy software specifically for that.
    • Sooner or later my company will have to switch to new edition, which will hurt revenues because of a subscription model.
    Incentivized
    Read full review
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