Filestage

Filestage is the online proofing and content approval software for marketing teams and agencies that need content signed off fast, while keeping everything on brand and compliant. It combines online proofing and content governance: every file, reviewer, comment, and approval decision lives in one place, with a record of who approved what and when. The result is fewer review rounds, fewer errors reaching the market, and approvals that marketing, brand, and legal teams can stand behind.

Teams use Filestage to replace email threads, annotated PDFs, and approval spreadsheets, to check content against brand guidelines and internal and external policies, and to keep a clear audit trail as content volume grows.

Key features:

• Unlimited reviewers – Invite colleagues, clients, and partners to review; external reviewers don't need a Filestage account.
• Custom review workflows – Build multi-step approval workflows with sequential or parallel reviewer groups, due dates, reminders, checklists, and custom decision options, then automate repeat steps and reuse them as templates.
• Online proofing for any file – Comment directly on designs, images, video, audio, PDFs, documents, live websites, and interactive HTML, with time-coded feedback on video.
• Review Agents – Automated pre-checks for spelling and grammar, forbidden terms, QR codes and barcodes, file specifications, and team-defined rules run before reviewers are notified. People always make the final decision.
• Version control – Compare versions, or any two files, side by side.
• Full audit trail – Every comment and decision is timestamped, attributed, and tied to the exact file version, with exportable PDF review reports.
• Integrations – Adobe Creative Cloud, Figma, Google Drive, Slack, Microsoft Teams, Asana, monday.com, Jira, Zapier, Make, and API.
• Security – ISO/IEC 27001:2022 and SOC 2 Type II certified, GDPR compliant, and hosted in the EU, with German data residency.

Since 2015, Filestage has helped marketing teams and agencies replace scattered feedback with a clear, documented approval process. Today, teams in 192 countries use Filestage to approve 2.7 million files every year.