Ocerra

Ocerra is an AP invoice automation software designed to streamline the invoice processing workflow. It is tailored for small to large-sized companies and is used by accounting professionals, finance professionals, accounts payable teams, procurement professionals, and businesses in the manufacturing industry. According to the vendor, Ocerra offers AI-powered OCR technology for automated data entry, simplifies the approval process with configurable workflows, manages purchase orders, and provides document management capabilities.

Key Features

Automated data entry with AI-Powered OCR: According to the vendor, Ocerra utilizes AI-powered OCR technology to automatically extract data from supplier invoices, including line-item descriptions and three-way matching. It can extract and match various data points such as supplier name, tax number, invoice number, date, due date, item codes, purchase order number, net amount, tax amount, total amount, and more.

Line-item auto-coding: Ocerra offers line-item auto-coding functionality, allowing users to automatically assign GL codes, tax rates, item codes, projects/jobs, and sub-accounts to each line of an invoice. The system supports both standard and non-standard tax rates and allows users to define custom fields for additional information.

Streamline approval process: Ocerra provides a configurable approval module and workflow system, enabling users to set up smart workflows based on predefined business rules. This facilitates the automatic routing of invoices to the appropriate approvers, supporting multi-stage approval processes and collaboration among multiple approvers.

Purchase Orders & Receipts: According to the vendor, Ocerra simplifies the procurement process with its streamlined Purchase Order (PO) system. Users can create, send, and track POs within the platform, ensuring accuracy and preventing fraudulent billing. The system supports 2-way matching between POs and invoices and allows for importing PO data from accounting or ERP systems.

Document Management: Ocerra offers a cloud-based document management system, allowing users to securely capture, store, and access AP documents from a centralized dashboard. The platform includes features such as invoice auto-duplicate detection, custom notifications, and an audit trail for tracking changes. Users can archive, retrieve, and filter invoices as needed.

Integrations and Open API: Ocerra seamlessly integrates with popular accounting and ERP systems like MYOB Advanced, MYOB AccountRight, and Xero, according to the vendor. Its open API enables users to build custom integrations with any ERP or accounting package. Additionally, the system supports file-based integration for importing and exporting CSV files.

Support & Knowledgebase: Ocerra provides setup and onboarding support to ensure a smooth implementation process. Users have access to a customer portal for support requests, progress tracking, and updates. The system also offers a help center with step-by-step articles and videos for self-service support, with an average response time of 1 business day.

Two-Factor Authentication: According to the vendor, Ocerra enhances account security by requiring two-factor authentication, which includes a unique code generated by an authenticator app in addition to the username and password. This additional layer of protection helps prevent unauthorized access to user accounts.

Secure Passwords: Ocerra encourages users to create strong and secure passwords for their accounts, with a minimum requirement of eight characters that include a mix of uppercase letters, lowercase letters, numbers, and symbols. This helps enhance account security and protect sensitive data.

Audit Logs for Monitoring Activity: Ocerra provides access to audit logs, allowing users to monitor online activity and track who is viewing and updating documents. Real-time reports can be generated via Odata to identify any suspicious or unauthorized activities on the platform.