Ping

Ping is a meeting room booking system developed by Digital Labs Associates Ltd. It is designed to help businesses and educational institutions efficiently manage their meeting rooms. According to the vendor, Ping enables users to quickly find and book the most suitable room, optimizing space utilization and reducing no-shows. The system also provides analytics to help administrators understand room usage and demand. Ping is suitable for companies of all sizes, including small startups and large enterprises. It is commonly used in coworking spaces, offices, and educational institutions.

Key Features

Meeting Room Booking System: According to the vendor, Ping offers a user-friendly meeting room booking system that allows users to easily find and book the most suitable room for their needs.

Check-ins: Users can conveniently check-in to their booked meeting room by tapping the Ping Dot device located outside the room or by clicking the check-in button in the reminder email, as claimed by the vendor.

Reminders: Ping sends reminders to users as their room booking approaches, helping to ensure they don't miss their reservation. Users can easily edit or cancel their booking directly from the reminder email, according to the vendor.

Amenities & Space Categories: Administrators can assign amenities and space categories to each room, making it easier for users to find the room that meets their specific requirements. Amenities can include projectors, TVs, Google Chromecast, and more, as stated by the vendor.

Booking Rules: Administrators have the flexibility to set booking rules to manage room availability and usage. This includes limits on the number of hours per user, restrictions on certain rooms, and additional charges for exceeding the allotted room usage, according to the vendor.

Analytics: Ping provides analytics to help administrators understand room usage and demand. Users can gain insights into high-demand rooms, peak usage times, and user behavior, as claimed by the vendor.

Zero Energy Consumption - Ping Dot: The Ping Dot, a smart device placed outside meeting rooms, requires no electricity or charging. According to the vendor, its wooden body is almost 100% recyclable, making it a sustainable and low-maintenance solution.

Web App: Ping offers a web app that allows users to access the scheduling app directly from their mobile browser, eliminating the need to download a separate app from the app store, as stated by the vendor.

Onboarding: Ping allows users to share important information about their space with their team and new members. This includes connecting to Wi-Fi, printing, and receiving office deliveries, according to the vendor.

Integration with Existing Calendars: Ping seamlessly integrates with popular calendars such as G Suite, Office 365, and iCloud. Users can continue using their preferred calendar while utilizing Ping's meeting room booking features, as claimed by the vendor.